ESSA Program Monitoring — Random Validations
The Federal Program Compliance Division administers a random validation monitoring process for ensuring that LEAs are in compliance with the requirements associated with the following ESSA programs/requirements.
- Title I, Part A—Improving Basic Programs
- Title I, Part A—Improving Basic Programs Supplement, Not Supplant
- Title I, Part C—Education of Migratory Children
- Title I, Part D, Subpart 2—Prevention and Intervention Programs for Children and Youth Who Are Neglected, Delinquent, or At-Risk
- Title II, Part A—Supporting Effective Instruction
- Title IV, Part A—Student Support and Academic Enrichment Grants
- Title V, Part B—Rural and Low-Income School Program
- Ed-Flex Waiver: Title I, Part A Schoolwide Program Eligibility
- Private School Equitable Services (PNP)
- Unsafe School Choice Option
2023-2024 Random Validation Process
The Federal Program Compliance Division will implement a 2-phase random validation process.
2023-2024 General Resources
- Random Validation Comparison Document: 2022-2023 & 2023-2024
- Random Validation Process Timeline - Phases 1 and 2
- Phase 1 Timeline
- Phase 2 Timeline
2023-2024 Random Validation Statewide Virtual Training
The Federal Program Compliance Division provided an overview of the 2023-2024 Random Validations Process on September 26, 2023, from 9:30 am - 11:30 am.
Training Description: Attendees will learn about the overall process, timelines, and the program requirements that will be included in the 2023-2024 random validations for the following programs/requirements: Title I, Part A—Improving Basic Programs; Title I, Part A Supplement, Not Supplant; Title I, Part C—Education of Migratory Children; Title I, Part D, Subpart 2—Prevention and Intervention Programs for Children and Youth Who Are Neglected, Delinquent, or At-Risk; Title II, Part A—Supporting Effective Instruction; Title IV, Part A—Student Support and Academic Enrichment Grants; Title V, Part B—Rural and Low-Income School Program; Private Nonprofit School Equitable Services (PNP); Ed-Flex Title I, Part A Schoolwide Eligibility Waiver; and Unsafe School Choice Option.
2023-2024 Phase 1
LEAs Selected for Random Validation - Phase 1 (Sorted by LEA Name)
LEAs Selected for Random Validation - Phase 1 (Sorted by ESC Region)
LEA Notification Date: October 9, 2023
LEA Documentation Submission Date: By October 23, 2023
Phase 1 Programs & Program Requirements
- Title I, Part A—Improving Basic Programs
- Supplement, Not Supplant Methodology
- Campus Written Parent and Family Engagement (PFE) Policy
- LEA Written Parent and Family Engagement (PFE) Policy
- Campus Allocations
- Title I, Part C—Education of Migratory Children
- Identification and Recruitment
- Priority for Service (PFS)
- Interstate/Intrastate Coordination
- Title II, Part A—Supporting Effective Instruction
- Alignment with Challenging State Academic Standards
- Meaningful Consultation
- Prioritization of Funds
- Title IV, Part A—Student Support and Academic Enrichment Grants
- Consultation
- Evaluation of Program Effectiveness
- Program Description
Phase 1 Documents and Resources
General Resources
- Phase 1 Timeline
- Phase 1 Process Overview | Training Slides | Training Video
- Handbooks Overview | Training Slides | Training Video
- Documentation Submission Instructions & Requirements | Training Slides | Training Video
Program-Specific Resources
Note: LEAs were selected to provide documentation for only one of the requirements noted. If your LEA was selected to participate in the 2023-2024 program monitoring- random validation process, please be sure to access the resources for the program and corresponding program requirement that your LEA was selected to submit documentation.
Documenting overall compliance for a program requirement may require several forms of documentation to be maintained locally and available upon request by TEA and/or an auditor. To ensure overall compliance with program requirements, LEAs should refer to the Program Guide and/or other program-related resources that reference the multiple forms of documentation required to be maintained locally. The documentation requested for submission during the random validation process may not include all forms of documentation that are required to be maintained locally.
| Program | Program Requirement | Resources |
|---|---|---|
| Title I, Part A— Improving Basic Programs |
Supplement, Not Supplant Methodology | |
| Campus Written Parent and Family Engagement (PFE) Policy | ||
| LEA Written Parent and Family Engagement (PFE) Policy | ||
| Campus Allocations | ||
| Title I, Part C— Education of Migratory Children |
Identification and Recruitment | |
| Priority for Service (PFS) | ||
| Interstate/Intrastate Coordination | ||
| Title II, Part A— Supporting Effective Instruction |
Alignment with Challenging State Academic Standards | |
| Meaningful Consultation | ||
| Prioritization of Funds | ||
| Title IV, Part A— Student Support and Academic Enrichment Grants |
Consultation | |
| Evaluation of Program Effectiveness | ||
| Program Description |
2023-2024 Phase 2
LEAs Selected for Random Validation - Phase 2 (Sorted by LEA Name)
LEAs Selected for Random Validation - Phase 2 (Sorted by ESC Region)
LEA Notification Date: November 28, 2023
LEA Documentation Submission Date: By December 12, 2023
Phase 2 Programs
- Ed-Flex Waiver: Title I, Part A Schoolwide Program Eligibility
- Title I, Part D, Subpart 2—Prevention and Intervention Programs for Children and Youth Who Are Neglected, Delinquent, or At-Risk
- Private School Equitable Services (PNP)
- Title V, Part B—Rural and Low-Income School Program
- Unsafe School Choice Option
Phase 2 Documents and Resources
General Resources
- Phase 2 Timeline
- Phase 2 Process Overview | Training Slides | Training Video
- Handbooks Overview | Training Slides | Training Video
- Documentation Submission Instructions & Requirement | Training Slides | Training Video
Program-Specific Resources
Note: LEAs were selected to provide documentation for only one of the requirements noted. If your LEA was selected to participate in the 2023-2024 program monitoring- random validation process, please be sure to access the resources for the program and corresponding program requirement that your LEA was selected to submit documentation.
Documenting overall compliance for a program requirement may require several forms of documentation to be maintained locally and available upon request by TEA and/or an auditor. To ensure overall compliance with program requirements, LEAs should refer to the Program Guide and/or other program-related resources that reference the multiple forms of documentation required to be maintained locally. The documentation requested for submission during the random validation process may not include all forms of documentation that are required to be maintained locally.
| Program | Program Requirement | Resources |
|---|---|---|
|
Ed-Flex Waiver: Title I, Part A Schoolwide Program Eligibility |
Supporting Documentation | |
| Title I, Part D, Subpart 2-Prevention and Intervention Programs for Children and Youth Who Are Neglected, Delinquent, or At-Risk. | Formal Agreement | |
| Private School Equitable Services (PNP) | LEA Documented Equitable Services Administration Amounts | Handbook Training Slides | Training Video |
| Timely and Meaningful Consultation | Handbook Training Slides | Training Video |
|
| LEA Documented PNP Equitable Services Amounts | Handbook Training Slides | Training Video |
|
| LEA Maintained Inventory Control of Purchases for PNP Equitable Services | Handbook Training Slides | Training Video |
|
| Title V, Part B- Rural and Low-Income School Program | Use of Funds | Handbook Training Slides | Training Video |
| Unsafe School Choice Option | USCO Policy | Handbook Training Slides | Training Video |
2022-2023 Random Validation Process
The Federal Program Compliance Division will implement a 2-phase random validation process.
2022-2023 General Resources
- Random Validation Comparison Document: 2021-2022 & 2022-2023
- Random Validation Process Timeline - Phases 1 and 2
- Phase 1 Timeline
- Phase 2 Timeline
2022-2023 Phase 1
LEA Notification Date: October 3, 2022
LEA Documentation Submission Date: By October 17, 2022
Phase 1 Programs & Program Requirements
- Title I, Part A—Improving Basic Programs
- Supplement, Not Supplant Methodology
- Schoolwide Program Campus Comprehensive Needs Assessment (CNA)
- Schoolwide Program Plan/Campus Improvement Plan (CIP) Stakeholders
- Campus Written Parent and Family Engagement (PFE) Policy
- Title I, Part C—Education of Migratory Children
- Identification and Recruitment
- Priority for Service (PFS)
- Interstate/Intrastate Coordination
- Title II, Part A—Supporting Effective Instruction
- Alignment with Challenging State Academic Standards
- Meaningful Consultation
- Prioritization of Funds
- Title IV, Part A—Student Support and Academic Enrichment Grants
- Consultation
- Evaluation of Program Effectiveness
- Description of Funded Programs and Activities
Phase 1 Documents and Resources
General Resources
- Phase 1 Timeline
- Phase 1 Process Overview | Training Slides | Training Video
- Handbooks Overview | Training Slides | Training Video
- Documentation Submission Instructions & Requirements | Training Slides | Training Video
Program-Specific Resources
Note: LEAs were selected to provide documentation for only one of the requirements noted. If your LEA was selected to participate in the 2022-2023 program monitoring- random validation process, please be sure to access the resources for the program and corresponding program requirement that your LEA was selected to submit documentation.
Documenting overall compliance for a program requirement may require several forms of documentation to be maintained locally and available upon request by TEA and/or an auditor. To ensure overall compliance with program requirements, LEAs should refer to the Program Guide and/or other program-related resources that reference the multiple forms of documentation required to be maintained locally. The documentation requested for submission during the random validation process may not include all forms of documentation that are required to be maintained locally.
| Program | Program Requirement | Resources |
|---|---|---|
| Title I, Part A— Improving Basic Programs |
Supplement, Not Supplant Methodology | |
| Schoolwide Program Campus Comprehensive Needs Assessment (CNA) | ||
| Schoolwide Program Plan/Campus Improvement Plan (CIP) Stakeholders | ||
| Campus Written Parent and Family Engagement (PFE) Policy | ||
| Title I, Part C— Education of Migratory Children |
Identification and Recruitment | |
| Priority for Service (PFS) | ||
| Interstate/Intrastate Coordination | ||
| Title II, Part A— Supporting Effective Instruction |
Alignment with Challenging State Academic Standards | |
| Meaningful Consultation | ||
| Prioritization of Funds | ||
| Title IV, Part A— Student Support and Academic Enrichment Grants |
Consultation | |
| Evaluation of Program Effectiveness | ||
| Description of Funded Programs and Activities |
2022-2023 Phase 2
LEA Notification Date: November 28, 2022
LEA Documentation Submission Date: By December 12, 2022
Phase 2 Programs
- Ed-Flex Waiver: Title I, Part A Schoolwide Program Eligibility
- Title I, Part D, Subpart 2—Prevention and Intervention Programs for Children and Youth Who Are Neglected, Delinquent, or At-Risk
- Private School Equitable Services (PNP)
- Title V, Part B—Rural and Low-Income School Program
- Unsafe School Choice Option
Phase 2 Documents and Resources
General Resources
- Phase 2 Timeline
- Phase 2 Process Overview | Training Slides | Training Video
- Handbooks Overview | Training Slides | Training Video
- Documentation Submission Instructions & Requirement | Training Slides | Training Video
Program-Specific Resources
Note: LEAs were selected to provide documentation for only one of the requirements noted. If your LEA was selected to participate in the 2022-2023 program monitoring- random validation process, please be sure to access the resources for the program and corresponding program requirement that your LEA was selected to submit documentation.
Documenting overall compliance for a program requirement may require several forms of documentation to be maintained locally and available upon request by TEA and/or an auditor. To ensure overall compliance with program requirements, LEAs should refer to the Program Guide and/or other program-related resources that reference the multiple forms of documentation required to be maintained locally. The documentation requested for submission during the random validation process may not include all forms of documentation that are required to be maintained locally.
| Program | Program Requirement | Resources |
|---|---|---|
|
Ed-Flex Waiver: Title I, Part A Schoolwide Program Eligibility |
Supporting Documentation | |
| Title I, Part D, Subpart 2-Prevention and Intervention Programs for Children and Youth Who Are Neglected, Delinquent, or At-Risk. | Formal Agreement | |
| Private School Equitable Services (PNP) | LEA Documented Equitable Services Administration Amounts | Handbook Training Slides | Training Video |
| Timely and Meaningful Consultation | Handbook Training Slides | Training Video |
|
| LEA Documented PNP Equitable Services Amounts | Handbook Training Slides | Training Video |
|
| LEA Maintained Inventory Control of Purchases for PNP Equitable Services | Handbook Training Slides | Training Video |
|
| Title V, Part B- Rural and Low-Income School Program | Use of Funds | Handbook Training Slides | Training Video |
| Unsafe School Choice Option | USCO Policy | Handbook Training Slides | Training Video |
2021-2022 Random Validation Process
The Federal Program Compliance Division will implement a 2-phase random validation process.
- Process Overview | Training Slides | Training Video
- Program Contacts
Phase 1
LEA Notification Date: October 4, 2021
LEA Documentation Submission Date: By November 12, 2021
Phase 1 Programs & Program Requirements
- Title I, Part A—Improving Basic Programs
- Supplement, Not Supplant Methodology
- Schoolwide Program Campus Comprehensive Needs Assessment (CNA)
- Schoolwide Program Plan/Campus Improvement Plan (CIP) Stakeholders
- Campus Written Parent and Family Engagement (PFE) Policy
- Title I, Part C—Education of Migratory Children
- Comprehensive Needs Assessment (CNA)
- Priority for Service (PFS)
- Interstate/Intrastate Coordination
- Title II, Part A—Supporting Effective Instruction
- Alignment with Challenging State Academic Standards
- Meaningful Consultation
- Prioritization of Funds
- Title IV, Part A—Student Support and Academic Enrichment Grants
- Consultation
- Evaluation of Program Effectiveness
- Description of Funded Programs and Activities
Phase 1 Documents and Resources
General Resources
- Phase 1 Timeline
- Phase 1 Process Overview | Training Slides | Training Video
- Documents Overview | Training Slides | Training Video
- Documentation Submission Instructions & Requirement | Training Slides | Training Video
- Random Validation Phase 1 Complete Presentation (Process Overview, Documents Overview, and Documentation Submission Instructions & Requirements) | Training Slides | Training Video
Program-Specific Resources
Note: LEAs were selected to provide documentation for only one of the requirements noted. If your LEA was selected to participate in the 2021-2022 program monitoring- random validation process, please be sure to access the resources for the program and corresponding program requirement that your LEA was selected to submit documentation.
Documenting overall compliance for a program requirement may require several forms of documentation to be maintained locally and available upon request by TEA and/or an auditor. To ensure overall compliance with program requirements, LEAs should refer to the Program Guide and/or other program-related resources that reference the multiple forms of documentation required to be maintained locally. The documentation requested for submission during the random validation process may not include all forms of documentation that are required to be maintained locally.
| Program | Program Requirement | Resources |
|---|---|---|
| Title I, Part A— Improving Basic Programs |
Supplement, Not Supplant Methodology |
Handbook | Submission Packet |
| Schoolwide Program Campus Comprehensive Needs Assessment (CNA) |
Handbook | Submission Packet |
|
| Schoolwide Program Plan/Campus Improvement Plan (CIP) Stakeholders |
Handbook | Submission Packet |
|
| Campus Written Parent and Family Engagement (PFE) Policy |
Handbook | Submission Packet |
|
| Title I, Part C— Education of Migratory Children |
Comprehensive Needs Assessment (CNA) |
Handbook | Submission Packet |
| Priority for Service (PFS) |
Handbook | Submission Packet |
|
| Interstate/Intrastate Coordination |
Handbook | Submission Packet |
|
| Title II, Part A— Supporting Effective Instruction |
Alignment with Challenging State Academic Standards |
Handbook | Submission Packet |
| Meaningful Consultation |
Handbook | Submission Packet |
|
| Prioritization of Funds |
Handbook | Submission Packet |
|
| Title IV, Part A— Student Support and Academic Enrichment Grants |
Consultation |
Handbook | Submission Packet |
| Evaluation of Program Effectiveness |
Handbook | Submission Packet |
|
| Description of Funded Programs and Activities |
Handbook | Submission Packet |
Phase 2
LEA Notification Date: December 1, 2021
LEA Documentation Submission Date: By January 14, 2022
Phase 2 Programs
- Schoolwide Program EdFlex Waiver
- Title I, Part D, Subpart 2—Prevention and Intervention Programs for Children and Youth Who Are Neglected, Delinquent, or At-Risk
- Private School Equitable Services (PNP)
- Title V, Part B—Rural and Low-Income School Program
- Unsafe School Choice Option
Phase 2 Documents and Resources
General Resources
- Phase 2 Timeline
- Phase 2 Process Overview | Training Slides | Training Video
- Documents Overview | Training Slides | Training Video
- Documentation Submission Instructions & Requirement | Training Slides | Training Video
- Random Validation Phase 2 Complete Presentation (Process Overview, Documents Overview, and Documentation Submission Instructions & Requirements) | Training Slides | Training Video
Program-Specific Resources
Note: LEAs were selected to provide documentation for only one of the requirements noted. If your LEA was selected to participate in the 2021-2022 program monitoring- random validation process, please be sure to access the resources for the program and corresponding program requirement that your LEA was selected to submit documentation.
Documenting overall compliance for a program requirement may require several forms of documentation to be maintained locally and available upon request by TEA and/or an auditor. To ensure overall compliance with program requirements, LEAs should refer to the Program Guide and/or other program-related resources that reference the multiple forms of documentation required to be maintained locally. The documentation requested for submission during the random validation process may not include all forms of documentation that are required to be maintained locally.
| Program | Program Requirement | Resources |
|---|---|---|
|
Schoolwide Program EdFlex Waiver |
Supporting Documentation |
Handbook | Submission Packet |
| Title I, Part D, Subpart 2-Prevention and Intervention Programs for Children and Youth Who Are Neglected, Delinquent, or At-Risk. | Formal Agreement | Handbook | Submission Packet Training Slides | Training Video |
| Private School Equitable Services (PNP) | LEA Documented Equitable Services Administration Amounts | Handbook | Submission Packet Training Slides | Training Video |
| Timely and Meaningful Consultation | Handbook | Submission Packet Training Slides | Training Video |
|
| LEA Documented PNP Equitable Services Amounts | Handbook | Submission Packet Training Slides | Training Video |
|
| LEA Maintained Inventory Control of Purchases for PNP Equitable Services | Handbook | Submission Packet Training Slides | Training Video |
|
| Title V, Part B- Rural and Low-Income School Program | Use of Funds | Handbook | Submission Packet Training Slides | Training Video |
| Unsafe School Choice Option | USCO Policy | Handbook | Submission Packet Training Slides | Training Video |
For questions or additional information, please contact the Federal Program Compliance Division at ESSAsupport@tea.texas.gov.