Training and Other Resources

The 20 regional education service centers (ESCs) provide training and requirement-related support to grantees. For training on how to meet grant requirements, especially those associated with the Individuals with Disabilities Education Act (IDEA) or Every Student Succeeds Act (ESSA), contact your regional ESC.

Allowable Cost and Budgeting Guidance

The following federal and TEA guidance relates to allowable costs:

• Federal Cost Principles Side-by-Side
• 2 CFR Part 200, Subpart E—Cost Principles
• Budgeting Costs Guidance Handbook – This handbook will assist grant applicants completing the budget schedules of the application as well as grantees administering a program. 

Amendment Submission Guidance

After TEA approves your grant application, you may need to change your approved program. In some cases, you must submit an amendment to the application, which TEA must approve. Refer to the following resource to determine what changes to the program must be documented and approved through the amendment process: 

•  When to Amend the Application  

Expenditure Reporting Guidance

To receive reimbursement for grant-related expenditures, grantees must submit their expenditure reports through the expenditure reporting (ER) system. Refer to the following guidance for help with expenditure reports:

• Expenditure Reporting (ER) Information  
• Expenditure Reporting (ER) System Quick Reference Guide     
• Payment Requests Requiring Manual Approval
• TEA Payment Report Instructions

Handbooks and Other Guidance

The Grants Administration Division has developed the following guidance handbooks to assist grantees in administering their grants:

• Grant Management Handbook (Version 2, posted 3/21/2016)
• Internal Controls Handbook
• Supplement,Not Supplant Handbook (Version 4.0, posted 09/05/2019)
• Federal Time and Effort Reporting Guidance Handbook for LEAs (Version 2, posted 01/14/2016)
• Budgeting Costs Guidance Handbook  

The following links provide grantees with other grant-related guidance:

• Maximum Indirect Costs Worksheet  
• Corrective Actions Related to Federal Grants
• ESSA Funding Reference Manual
• Travel Guidelines and Current Reimbursement Rates
• Substitute System of Time-and-Effort Reporting  

2018 Statewide Federal Grants Training

The department hosted three free statewide trainings in 2018:

• October 4, 2018, from 9:00 AM to 4:00 PM, at the Austin ISD Performing Arts Center in Austin
• October 8, 2018, from 9:00 AM to 4:00 PM, at ESC Region 17 in Lubbock
• October 12, 2018, from 9:00 AM to 4:00 PM, at ESC Region 4 in Houston 

Who Attended

This training was open to all independent school districts, open-enrollment charter schools, education service centers, and any other entities that receive federal education grants from TEA. Education consultants who assist schools with federal grant management and compliance also were welcome to attend.

Training Handouts