Grant Compliance and Administration

The Department of Grant Compliance and Administration (GCA) oversees all phases of federal and state grants awarded to TEA grantees, including independent school districts, open-enrollment charter schools, and education service centers (known as local educational agencies, or LEAs), as well as other types of organizations, such as nonprofits.

ESSA Program Compliance

The following programs and functions authorized by the Every Student Succeeds Act (ESSA) are administered by the department.

ESSA Private School Equitable Services

As required by ESSA, equitable services are to be provided to students and staff of private nonprofit schools, including complaint resolution through TEA's PNP ombudsman. Refer to the ESSA Private School Equitable Services page of the TEA website for details.

ESSA Unsafe School Choice Option

As required by ESSA, TEA has established a policy regarding students who attend persistently dangerous public elementary or secondary schools. Refer to the Unsafe School Choice Option page of the TEA website for details.

Title I, Part A Program Administration

Administration of the Title I, Part A program is managed from within the department. Refer to the following resources for more information.

Federal Report Card
Committee of Practitioners
Community Eligibility Provision
Ed-Flex Waivers
Title I, Part A Distinguished Schools
Title I, Part A--Improving Basic Programs

With Title I, Part A program questions, contact:

Anita Villarreal, Title I, Part A State Director
(512) 463-9244 

Title I, Part C Program Administration

The Title I, Part C - Education of Migratory Children program provides supplemental funding for the education of migratory children. The program is administered from within GCA.

Title I, Part D Program Administration

The Title I, Part D program provides supplemental funding for neglected, delinquent, or at-risk children and youth. Administration of the Title I, Part D program is managed from within GCA.

Title V, Parts A and B Program Administration

Divisions of the Department

The department is responsible for managing all discretionary and formula grants, ensuring the agency’s compliance with the fiscal requirements of federal grants, and conducting monitoring and grant reviews of federal grant subrecipients. The functions of each of its divisions are described in more detail below.

Grants Administration Division   The Grants Administration Division provides centralized administration of all formula and discretionary state-appropriated funds and federal grant funds awarded to TEA. The division administers all grant funds awarded to subrecipients in support of programs and initiatives to improve student performance and the high school graduation rate. 
Federal Fiscal Compliance and Reporting Division   The Federal Fiscal Compliance and Reporting Division oversees activities of federal grant programs to determine whether organizations are in compliance with fiscal requirements to ensure that grant recipients spend funds in the manner specified by the grant program. The division ensures that the agency is in compliance with reporting requirements for recipients of federal funds. The division also oversees the competitive grant development and review process to ensure all appropriate steps are followed and grants are awarded effectively and efficiently. 
Federal Fiscal Monitoring Division   The Federal Fiscal Monitoring Division monitors the expenditures of federal grant subrecipients to ensure federal funds are used for authorized purposes in compliance with federal statutes, regulations, and the terms and conditions of federal awards.

Department Functions

 The department is responsible for the following specific agency functions.

Hurricane Harvey Federal Grant Funding   Guidance on using federal grant funds to help mitigate effects of the Harvey disaster
EDGAR   Administrative requirements that went into effect in Dec. 2014, when USDE adopted the Uniform Grants Guidance (Title 2 of the Code of Federal Regulations, or 2 CFR)
Strategic Priorities and Recommended Uses of Funds   TEA has defined four strategic priorities to support the agency’s goal of preparing every child for success in college, a career, or the military. The recommended uses of funds linked here are designed to help grantees align their grant fund expenditures with those priorities.
Substitute System of Time and Effort   Guidance on how LEAs may implement a simplified system of time and effort reporting for their employees who work on multiple cost objectives
Travel Information and Guidance   Current mileage, lodging, and meal reimbursement rates along with guidance on what expenses are allowable for reimbursement