Department of Contracts, Grants and Financial Administration

  • The Department of Contracts, Grants and Financial Administration (CGFA) oversees all phases of federal and state contracts and grants awarded to TEA grantees, including independent school districts, open-enrollment charter schools, and education service centers (known as local educational agencies, or LEAs), as well as other types of organizations, such as nonprofits.

    Title I, Part A Program Administration

    Administration of the Title I, Part A program is managed from within CGFA. Refer to the following resources for more information.

    Federal Report Card
    Committee of Practitioners
    Community Eligibility Provision
    Ed-Flex Waivers
    Title I, Part A Distinguished Schools
    Title I, Part A--Improving Basic Programs

    With Title I, Part A program questions, contact:

    Anita Villarreal, Title I, Part A State Director
    Department of Contracts, Grants and Financial Administration
    (512) 463-9244 

    Divisions of the CGFA

    The department is responsible for managing all discretionary and formula grants and contracts, ensuring the agency’s compliance with the fiscal requirements of federal grants, and conducting monitoring and grant reviews of federal grant subrecipients. The functions of each of its four divisions are described in more detail below.

    Grants Administration Division   The Grants Administration Division provides centralized administration of all formula and discretionary state-appropriated funds and federal grant funds awarded to TEA. The division administers all grant funds awarded to subrecipients in support of programs and initiatives to improve student performance and the high school graduation rate. 
    Federal Fiscal Compliance and Reporting Division   The Federal Fiscal Compliance and Reporting Division oversees activities of federal grant programs to determine whether organizations are in compliance with fiscal requirements to ensure that grant recipients spend funds in the manner specified by the grant program. The division ensures that the agency is in compliance with reporting requirements for recipients of federal funds. The division also oversees the competitive grant development and review process to ensure all appropriate steps are followed and grants are awarded effectively and efficiently. 
    Federal Fiscal Monitoring Division   The Federal Fiscal Monitoring Division monitors the expenditures of federal grant subrecipients to ensure federal funds are used for authorized purposes in compliance with federal statutes, regulations, and the terms and conditions of federal awards.
    Procurement Division

    The Procurement Division manages the development and administration of agency grant-funded state and federal contracts and oversees the duties related to purchasing.

    Department Functions

     CGFA is responsible for the following specific agency functions.

    ESSA Private School Equitable Services   Requirements under ESSA for providing equitable services to students and staff of private nonprofit schools, including complaint resolution through TEA's PNP ombudsman
    Federal Regulations   Information on the Education Department General Administrative Regulations (EDGAR)
    Hurricane Harvey Federal Grant Funding   Guidance on using federal grant funds to help mitigate effects of the Harvey disaster
    The New EDGAR   Administrative requirements that went into effect in Dec. 2014, when USDE adopted the Uniform Grants Guidance (Title 2 of the Code of Federal Regulations, or 2 CFR)
    Substitute System of Time and Effort   Guidance on how LEAs may implement a simplified system of time and effort reporting for their employees who work on multiple cost objectives
    Title I, Part A   Program management office for the ESSA Title I, Part A grant  
    Transition to ESSA   Changes to the grant application and process under ESSA, with links to the strategic priorities TEA has defined for meeting the needs of Texas K-12 students under ESSA
    Travel Information and Guidance   Current mileage, lodging, and meal reimbursement rates along with guidance on what expenses are allowable for reimbursement