Publisher Portal

The TEA publisher portal is designed to provide important information to publishers regarding the review, adoption, and distribution of state-adopted instructional materials.

Proclamation 2020

The SBOE issued Proclamation 2020 at its April 2018 meeting. Proclamation 2020 includes a requirement that publishers use TEA's machine-readable TEKS in digital materials. The adoption of materials under Proclamation 2020 is scheduled to occur in November 2019. The adopted materials are scheduled to go into classrooms in the 2020–21 school year.

Proclamation 2020 (Issued 4-13-2018) (PDF)

Helpful Resources

Below are links to Proclamation 2020 important documents:

Proclamation 2020 Questions and Answers (PDF)

Introduction to Proclamation 2020 Webinar—March 6, 2018

 

Introduction to Proclamation 2020 Webinar—March 6, 2018 (PDF)
Introduction to Proclamation 2020 Audience Questions and Answers (PDF)

Proclamation 2019

The SBOE issued Proclamation 2019 at its April 2017 meeting. The adoption of materials under Proclamation 2019 is scheduled to occur in November 2018. The adopted materials are scheduled to go into classrooms in the 2019–20 school year.

Proclamation 2019 (Amended 4-13-2018) (PDF)

Spanish Translations

Below are links to the Spanish translations for Spanish language arts and reading. Links to the breakout PDF documents will be posted as soon as they are available.

Spanish Language Art and Reading – Spanish Translations
Grade KGrade 1
Grade 2Grade 3  
Grade 4Grade 5
Grade 6 
Spanish Language Art and Reading – Spanish Translations Breakouts
Grade KGrade 1
Grade 2Grade 3  
Grade 4Grade 5
Grade 6 

Breakouts

Below are links to Proclamation 2019 breakout PDF documents:

English Language Proficiency Standards: English
ELPS  
English Language Proficiency Standards: Social Studies
ELPS

English Language Arts and Reading
Grade K  Grade 1  
Grade 2Grade 3 
Grade 4  Grade 5
Grade 6  Grade 7
Grade 8   
Spanish Language Arts and Reading
Grade KGrade 1
Grade 2Grade 3
Grade 4Grade 5
Grade 6 



English Learners Language Arts
Grade 7Grade 8


Helpful Resources

Below are links to Proclamation 2019 important documents:

Proclamation 2019 Publisher Handbook (PDF)
Proclamation 2019 Questions and Answers (PDF)
ESC Contact Information (PDF)

Proclamation 2019
Correlation Training

 

Proclamation 2019
Complete Description Training 

 

Proclamation 2019
Statement of Intent to Bid Training

 

Proclamation 2019 Publisher Webinar—
September 19, 2017 

 

Proclamation 2019 Publisher Webinar Audience Questions and Answers—September 19, 2017 (PDF)
Proclamation 2019 Publisher Webinar – September 19, 2017 (PDF)

Proclamation 2019 Publisher Webinar—March 22, 2017 

 

Proclamation 2019 Publisher Webinar Audience Questions and Answers (PDF)
Proclamation 2019 Publisher Webinar—March 22, 2017 (PDF)

Proclamation 2019 Important Dates

Below are the remaining important deadlines for participating publishers in Proclamation 2019 (links will be provided for PDFs when available). You may read further details on each deadline in Proclamation 2019.

  1. Friday, April 6, 2018English language arts and reading, Spelling (English), Handwriting (English), English Learners Language Arts, and Personal Financial Literacy submissions
    1. Correlations to the Texas Essential Knowledge and Skills and English Language Proficiency Standards (Excel)
    2. Complete, electronic, pre-adoption sample copy of instructional materials  
    3. Affidavit of Authorship (PDF)
  2. Friday, May 18, 2018Spanish language arts and reading, spelling (Spanish), and handwriting (Spanish) submissions  
    1. Correlations to the Texas Essential Knowledge and Skills and English Language Proficiency Standards (Excel)
    2. Complete, electronic, pre-adoption sample copy of instructional materials  
    3. Affidavit of Authorship (PDF)
  3. Wednesday, June 6, 2018Report on Interoperability and Ease of Use (PDF)
  4. Friday, August 24, 2018Certification of Editorial Review (PDF)
  5.  Friday, August 31, 2018
    1. Publisher's Identification of Factual Errors and Editorial Changes (Excel)
    2. Electronic samples of all new content that was provided to and approved by the state review panels
    3. Application for Texas Identification Number (PDF)
  6.  Friday, September 28, 2018
    1. Order Processing Information Form (EMAT)
    2. Initial bid (EMAT)
  7. Friday, October 19, 2018
    1. Publisher's Intent to Correct (PDF)
    2. Publisher's Disclosure of Campaign Contributions and Gifts (PDF)
  8. Tuesday, November 6, 2018 Changes in content to materials made in response to public comment received during public comment period
  9. Wednesday, November 14, 2018 Changes in content to materials made in response to public testimony provided at the November State Board of Education meeting
  10. Friday, December 14, 2018 Register of Contact (PDF)
  11. Friday, January 25, 2019
    1. Files for designated braille producer
    2. Supplemental bid (EMAT)
    3. Direct Deposit Form (PDF)
    4. Form 1295 Certificate of Interested Parties
  12. Friday, May 3, 2019
    1. Complete, electronic, post-adoption sample copy of instructional materials
    2. Publisher’s Affidavit of Corrections  (PDF)
    3. Certification of Compliance with Manufacturing Standards  (PDF)
    4. Accessibility Report
    5. Files for designated braille producer, designated large print producer, and designated audio producer

Note:   Failure to provide any of the deliverables due on Friday, May 3, 2019, will result in the product's removal from the adopted list.

Review and Adoption Process

The review and adoption process determines the instructional materials eligible for adoption by the State Board of Education (SBOE).  The process starts when the SBOE calls for new instructional materials and is complete with the selection and implementation of new materials by school districts.

Proclamations

The SBOE uses a proclamation to call for new instructional materials.  Proclamations are named by the year in which the new materials are intended to be made available in the classroom.  The adoption cycle for foundation and enrichment subjects shows when the SBOE is tentatively scheduled to call for instructional materials.

Texas Essential Knowledge and Skills (TEKS)

The TEKS are the content standards that must be covered in adopted instructional materials.  Publishers create correlations to provide evidence of the alignment of products submitted for adoption to the required TEKS. The state review panels are provided with the publisher correlations in an evaluation instrument to record their findings of TEKS coverage and factual and editorial errors.

Substitutions and Content Updates 

Publishers must submit a formal request to substitute a new edition or to update content in adopted instructional materials. Publishers must also submit a written request in order to update content in adopted materials. All updates that involve content used to determine TEKS coverage must be approved by the SBOE prior to its introduction into the material. All updates that do not involve content used to determine TEKS coverage must be approved by TEA. With prior approval from TEA, publishers may, at any time, make changes that do not affect the content, such as technical enhancements or improvements. TEA posts requests to update adopted materials for a minimum of seven days.

Ordering Information

School districts and charter schools use the ordering information page to view instructional materials allotment (IMA) allocations, state-adopted materials list, and publisher/depository contact information.

Accessible Instructional Materials

Accessible instructional materials are ordered for students with disabilities.  There are specific guidelines that publishers of print materials must follow for the creation of those materials.  Electronic instructional materials must also be fully accessible for students with disabilities. Beginning with Proclamation 2017, publishers must provide an accessibility report prior to adoption by the SBOE verifying that all electronic instructional materials comply with Web Content Accessibility (WCAG) 2.0 AA standards and technical standards required by the Federal Rehabilitation Act, Section 508. Additional resources regarding accessibility can be found in the appendix of Proclamation 2017.

EMAT Login

Publishers who have EMAT user names and passwords can use EMAT to submit bid information, including Statements of Intent to Bid, Complete Descriptions, and Official Bids by the specified deadlines listed in the proclamation. Publishers who do not have EMAT user names and passwords can click here to submit bid information.

Publishers can also view and process orders for adopted materials in EMAT.  District and charter EMAT/EVI contacts, district order lists, and payment reports are available in the EMAT system.

Reports

    Order Summary Report

    The order summary report is updated nightly and lists the adopted instructional materials that have been requisitioned in EMAT for the current school year, including the publisher, title, and quantity ordered.

    EMAT Vendor Payment Report

    The EMAT vendor payment report allows vendors and publishers to view all of the payments received from TEA. The report includes the amount paid, the payment date, and the warrant number.

    Vendor Adjustment History Report

    The vendor adjustment history report shows any adjustments that have been made to a vendor’s or publisher’s account.  This report can include credits processed for returned items from school districts and charter schools.

      TEA Updates/Mailing Lists

      Join the Review and Adoption mailing list to receive important information regarding the review and adoption process, including upcoming deadlines.

      Join the Instructional Materials mailing list to receive important announcements regarding instructional materials that are sent to school districts and charter schools.  Announcements include Letters to the Administrator Addressed, EMAT open and close dates, and instructional materials allotment information.