Administering a Grant

 

Once you receive your grant funds, you begin the complex process of administering your grant. You must follow regulations that govern how to document changes you make to your program, how to properly budget and expend grant funds, and how to meet the requirements outlined in your grant agreement.

Refer to the Handbooks and Other Guidance page of the TEA website for specific guidance on topics such as allowable costs and budgeting, amendment submission, expenditure reporting, and federal fiscal requirements including supplement, not supplant.

Competitive Grant Information

A list of upcoming competitive grants is linked to the left navigation menu of the Grant Opportunities page.

The General and Fiscal Guidelines provide a detailed description of the competitive review process.

Prior Approval, Disclosure, and Justification Forms

EDGAR requires local educational agencies (LEAs) to request approval from or provide justification to the state educational agency before taking certain actions involving grant funds. Visit the Request for Prior Approval, Disclosure, and Justification Forms page to find the forms TEA has developed for LEAs to use in requesting approval or providing justification. 

Other forms are also available to justify specific costs. Those are submitted with some grant applications or maintained locally, as specified in the application's program guidelines.

General and Fiscal Guidelines, Provisions and Assurances

The General and Fiscal Guidelines are part of every request for application (RFA) that TEA publishes. Because these guidelines apply to all grants that TEA administers, all program directors should be familiar with them. All TEA grants also include provisions and assurances that you agree to comply with when you accept a grant award.

The Guidelines, Provisions and Assurances page of the TEA website links to the General and Fiscal Guidelines and to all applicable provisions and assurances.

ESSA Fund Codes

The following fund codes are applicable to the ESSA Consolidated Grant Application: 

ESSA Grant 

LEA Fund Code 

SSA Fund Code 

Title I, Part A 

211 

300 

Title I, Part C Migrant 

212 

301 

Title I, Part D, Subpart 1 

215 

304 

Title I, Part D, Subpart 2 

211 

300 

Title II, Part A 

255 

342 

Title III, Part A ELA 

263 

350 

Title III, Part A Immigrant 

263 

350 

Title IV, Part A-SSAEP 

289 

379 

Hurricane Harvey

Refer to the Hurricane Harvey Federal Grant Funding page, prepared by the Department of Contracts, Grants and Financial Administration, for information on Harvey's impact on federal grant funding.

EDGAR

The Code of Federal Regulations details how statutory authority is to be interpreted. Title 34 of the Code of Federal Regulations (34 CFR), known as the Education Department General Administrative Regulations (EDGAR), pertains to TEA grants. For a complete description of the federal regulations that apply to federal education grant awards, visit USDE’s EDGAR website.

Refer to the EDGAR Materials and Resources page of the TEA website for details on new federal regulations, including their effective/applicability date, purpose, a list of the OMB circulars they replace, and links to related TEA grantee  guidance.