Applying for a Grant
TEA lists all active and recent educational grants on its TEA Grant Opportunities page. There, all grant-related documents and pertinent information, as described below, are listed on the individual page for each grant.
Request for Application
The request for application (RFA) describes a grant program and includes guidelines governing the program, eligibility criteria, applicable legal provisions and assurances, due dates, and the grant application with instructions for completing it. The RFAs are available on the TEA Grant Opportunities page. Errata notices may also be posted; therefore, applicants are encouraged to check the site periodically for updates. Changes affecting multiple grants may be provided as Universal Errata. Grantees must comply with all RFA requirements in order to ensure that grant funds are expended in accordance with the defined purpose and goals of the grant program. Applicants are responsible for meeting all listed deadlines.
Grants may be announced through email bulletins, Texas Register Notice, or through direct communication to eligible applicants, depending on the type of grant. Interested parties can subscribe for email bulletins by going to the Sign Up for Updates page on the TEA website and selecting Grants from the Finance and Grants category.
Application submission for a grant is completed electronically using one of the following two methods:
- eGrants Application: An eGrants application is an online grant application that is published through TEA’s electronic grants system, eGrants. This system stores the application and related amendments, special collections, and reports. It also provides links to grant-related documents included on the grant’s TEA Grant Opportunities page.
Before an eligible applicant can complete an application in the eGrants system, grant staff responsible for completing, submitting, and certifying the application must have a TEA Login (TEAL) account. To request a new TEAL account, go to the TEA Login page and click “Request a New User Account.” From within TEAL, authorized grantee approvers can assign user roles for staff members.
- PDF Application: The PDF application process requires eligible applicants to download the two-part application from the TEA Grant Opportunities page and complete it electronically. Part 1 is an Adobe PDF template, and Part 2 is a Microsoft Excel budget template. Some formula grants and all discretionary grants (including competitive) use PDF applications.
Completing and Submitting an Application
TEA provides numerous resources to aid an applicant in completing an application. Within eGrants, there are many Help or Instruction buttons to guide applicants in completing specific sections or pages of the application. Additionally, all applicants should be familiar with the following:
- Guidelines, Provisions, and Assurances: Requirements applicable to all grants administered by TEA
- The grant’s Program Guidelines, accessible through the TEA Grant Opportunities page
- Budgeting Costs Guidance Handbook
- Forms for Prior Approval, Disclosure, and Justification
For additional useful links and trainings, please visit TEA’s Grant Resources page.
Competitive Grants: Refer to the RFA for specific instructions related to competitive grants. A complete description of general competitive-grant processes can be found in the General and Fiscal Guidelines.
Submission: For eGrants applications, only an authorized grantee official can Certify and Submit using the corresponding button on the GS2000 application page. For PDF applications, only an authorized grant official may sign and date the application. For submission to TEA, the applicant must then email the completed required documents according to the instructions on the first page of Part 1.
Grant Review and Negotiation
Before TEA awards funding of any type, the grant application is reviewed for compliance with all grant requirements and to check that costs are allowable, allocable, reasonable, and necessary. The applicant may be asked to update elements of the application in order to meet requirements. In those cases, TEA grant negotiators will provide guidance directly to the applicant.
If TEA determines during the negotiation process that the application is not eligible to be funded, the agency will notify the applicant of its ineligibility for funding. TEA is not responsible for paying for any expenditure incurred by the applicant.
Forms for Prior Approval, Disclosure, and Justification
EDGAR requires local educational agencies (LEAs) to take specific steps to seek approval or document justification for costs before expending federal funds on certain activities. TEA has developed different Forms for Prior Approval, Disclosure, and Justification to help LEAs meet these requirements. TEA will provide a formal response for each request submitted. Certain forms may be maintained locally but must be provided to TEA upon request.
Notice of Grant Award
When TEA and the applicant have negotiated the grant application to approval, TEA awards grant funds by issuing the Notice of Grant Award (NOGA). The NOGA incorporates by reference all guidelines and instructions issued by TEA in the RFA as well as the negotiated application, and it constitutes the binding agreement between TEA and the applicant. The NOGA also identifies the start and end of dates of the grant program period. Along with the NOGA, the grantee receives a document called Supplement to the NOGA. This document provides more information about the grant being awarded.
Grants awarded by TEA are published on the Grants Awarded Data page.
Administering a Grant
Refer to TEA’s Administering a Grant page for more information regarding expenditure reporting and other processes related to managing a grant once an award has been approved.
Amending an Application
Should a grant recipient need to make changes to the grant program described and budgeted in an application already approved by TEA, it may be necessary to submit an amendment for approval. Amendments must also comply with all applicable grant requirements and are subject to negotiation for approval. This process is described more fully in Amending an Application.