Applying for a Grant

TEA publishes grant applications electronically through the eGrants system and on paper. The process an applicant must follow to apply for funds is different for eGrants and paper applications.

  • eGrant Applications:  An eGrant is an online grant application that is published through eGrants, TEA’s electronic grants system. The eGrants system stores and makes available all grant-related documents, such as the grant application, general and fiscal guidelines, program guidelines, and any errata notices issued for the grant. eGrant applications must be completed electronically and submitted online.
  • Paper Applications:  Applicants must download paper grant applications in Microsoft Word format from the TEA Grant Opportunities page, then complete the forms on the applicant’s desktop. After the application is complete, the applicant must print, sign, and mail the forms to the TEA Document Control Center.  All grant-related documents, such as the grant application, general and fiscal guidelines, program guidelines, and any errata notices issued for the grant, are listed on the TEA Grants Opportunities page.

Three-Month Calendar

Refer to the three-month calendar for a list of grant-related milestone dates and activities.

TEA Year in Advance – Competitive Grants

TEA has created this document to help potential applicants allocate appropriate resources to apply for competitive grants. Please note, this is just a planning document and the information is subject to change. 

  • At this time, all planned competitive grants are currently in process. Please check back often for updates on any future competitive grants.

Allocation Amounts (State and Federal)

TEA administers grants funded by state and federal sources. The Texas Legislature passes legislation to authorize state-funded grants. The US Congress passes legislation to authorize federally funded grants.

Depending on the authorizing legislation, TEA either awards grants on a discretionary basis (discretionary grants) or bases the award on a mathematical formula described in the authorizing statute (formula or entitlement grants).

For discretionary grants, the commissioner of education has the discretion to determine the allocation. The commissioner may also have discretion about who is eligible and how the funds will be awarded.

For formula grants, authorizing statute determines eligibility and the statutory formula determines allocation amounts. Only local educational agencies (LEAs) are eligible to apply for entitlement grants.

The link below provides current- and prior-year allocation amounts for each LEA eligible for a state or federal entitlement grant.

Entitlements, Grants Administration Division

Available Grants

TEA posts all available grants on the TEA Grant Opportunities page, the central resource for state and federal grant opportunities that TEA administers. Applicants can find detailed information about individual grants by selecting a grant from the Application Name dropdown list. The TEA Grant Opportunities page for individual grants displays the following information:

  • Program Information: Briefly describes the program purpose and lists eligible applicants and eligibility criteria
  • Eligibility: Describes organizations that are eligible for the grant
  • Statutory Authority: Cites the legislation that authorizes the grant
  • Funding Information: Provides the start and ending date of the grant, whether it is state or federal, and the total amount that will be awarded
  • Application and Support Information: Lists links to components of the Request for Application (RFA) such as the General and Fiscal Guidelines, Program Guidelines, Application, and any other pertinent grant materials, such as the announcement letter and any issued errata notices
  • Critical Events: Lists all deadlines associated with the grant, including the application due date, amendment due date, and fiscal and programmatic reporting due dates
  • Contact Information: Lists the TEA program and fiscal contacts. The TEA Program Contact can provide information about eligibility, program purpose or description, or allowable uses of funds. The TEA Funding Contact can answer questions about the grant application, including allocation and amendment questions.

The links below point to resources that may help potential applicants apply for grants. For example, applicants must be approved for access to TEA Secure Applications (TEASE) before applying for an eGrant. The TEASE link provides step-by-step instructions for gaining TEASE access. The TEA Help Desk is another online resource that allows applicants to submit questions about a grant program. Appropriate staff receive and respond to submitted questions.   

Competitive Review Process

Authorizing statute and TEA staff define eligibility criteria for competitive grants. Eligible applicants must submit applications that conform to requirements. Peer reviewers review and score the applications that address statutory requirements, as long as TEA receives them by the specified deadline. The purpose of the review and scoring process is to determine the applicant’s ability to implement its proposed program.

The maximum award available determines the number of times peer reviewers review and score the application. If the maximum award available is less than $500,000, three peer reviewers review and score each application. TEA averages the three scores. However, if the maximum award available is greater than $500,000, five peer reviewers review and score each application. TEA sets aside the highest and lowest scores and averages the remaining scores.  

Reviewers must score all competitive grant applications against standard review criteria. The standard review criteria address seven different sections, each with a certain point designation. To address aspects unique to the program, TEA staff may also add review criteria, each with a certain point value. As appropriate, TEA may also offer priority points if applicants meet or exceed expectations defined in the program guidelines. TEA only awards priority points if the application obtains a certain percentage of points through the standard and specific review criteria.

For detailed information regarding the competitive review process, review the General and Fiscal Guidelines available at the TEA Grant Opportunities page.

Grants Assistance

Submit questions about eGrants and paper applications online through the TEA Help Desk. Appropriate staff receive and respond to submitted questions.

New Grant Announcements

TEA posts announcements about new grants on the TEA Correspondence web page. Sign up for bulletin updates at the Grants Administration and Federal Program Compliance (GAFPC) mailing list to receive the latest information about new grants.

Private Nonprofit School Associations

The authorizing statute for many federal grant programs includes a requirement for private nonprofit school participation. Applicants must consult with appropriate private nonprofit school officials to provide for the benefit of private nonprofit school children and teachers.

For statewide programs, it is impractical to require that the applicant contact all private nonprofit schools in the state. Instead, applicants must contact private nonprofit school associations. To facilitate this process, TEA has compiled a list of private nonprofit school associations (PDF). The list is provided as a courtesy.