TEA publishes grant applications electronically through the
eGrants system and on paper. The process an applicant must follow to apply for
funds is different for eGrants and paper applications.
Applications: An eGrant is an online grant application that is published
through eGrants, TEA’s electronic grants system. The eGrants system stores and
makes available all grant-related documents, such as the grant application,
general and fiscal guidelines, program guidelines, and any errata notices
issued for the grant. eGrant applications must be completed electronically and
- Paper Applications: Applicants must download paper grant
applications in Microsoft Word format from the TEA
Grant Opportunities page, then complete the forms on the applicant’s
desktop. After the application is complete, the applicant must print, sign, and
mail the forms to the TEA Document Control Center. All grant-related
documents, such as the grant application, general and fiscal guidelines,
program guidelines, and any errata notices issued for the grant, are listed on
the TEA Grants Opportunities page.
Request for Application
The request for application (RFA) describes the grant
program as well as the associated guidelines, requirements, and provisions and
assurances. The RFA consists of the following parts:
- General and Fiscal Guidelines: Describes requirements,
processes, and guidelines applicable to all TEA-administered grants
- Program guidelines: Describes the individual grant program's
goals and requirements
- Grant application and instructions: Includes the forms, or
schedules, that the applicant must complete and submit to become eligible for
grant funding, along with any applicable instructions
- Provisions and assurances: Lists the legal obligations the
applicant agrees to comply with in accepting grant funds
The RFA for any grant is available on the grant's TEA Grant Opportunities page. If the grant
is available through eGrants and you are an eligible recipient for the grant,
the RFA is also linked to the eGrants homepage.
The legislation authorizing a formula grant includes a
mathematical formula for calculating the amount of grant funds, or the
entitlement, that each applicant may receive. TEA uses eGrants to
electronically publish the applications for most formula grants. The formula
grant applications for a given school year normally open in eGrants during the
preceding spring semester.
The three major formula grant programs that TEA administers
are authorized by the following pieces of federal legislation:
- Elementary and Secondary Education Act of 1965 (ESEA), as
reauthorized in 2015 by the Every Student Succeeds Act (ESSA)
- Individuals with Disabilities Education Act of 2004
- Carl D. Perkins Vocational and Technical Education Act of
Before an eligible applicant can complete an eGrants
application, each staff member responsible for completing, submitting, and
certifying the application must have a TEA Login (TEAL) account and access to
the eGrants system. To request a new TEAL account, go to the TEA
Login page and “Request a New User Account.” From the TEAL Accounts menu,
request access to the eGrants application. The TEA Login page provides
links to the online TEASE account and eGrants request forms.
The application for each eligible applicant includes an
estimate of the funding amount (the "planning amount") that will be
available to the applicant. As the school year progresses and the data TEA uses
to calculate entitlements becomes available, the planning amount is revised and
the "maximum entitlement" is issued.
In addition to the grant application, eGrants includes links
to all grant-related documents, including the program guidelines. Those documents
are also available on the grant's TEA Grant Opportunities page.
The legislation authorizing a discretionary grant gives some
freedom, or discretion, to the agency administering the grant. The legislation
may define certain elements of the grant program, such as population to be
served or services to be provided, while leaving the administering agency free
to determine other elements, such as eligibility criteria or the amount to be
awarded to various grantees.
TEA may award discretionary grants on a competitive or noncompetitive
Competitive Discretionary Grants
TEA awards competitive grant funds to eligible applicants
whose applications meet submission requirements and receive the highest scores
in the peer review process. The amount of competitive funds awarded to each
grantee depends on the number of applicants that are eligible for funding and
on the total amount of grant funds available.
The competitive process is strictly defined and monitored to
ensure fairness and consistency. For complete information on competitive grants, refer to the General and Fiscal Guidelines, linked to the Guidelines, Provisions and Assurances page of the TEA website.
Noncompetitive Discretionary Grants
Noncompetitive discretionary grants are awarded to a predetermined
list of eligible applicants, each of which is allotted a certain amount of
grant funding. Applicants may access the grant application through eGrants, as
with formula grants, or through the paper application (Microsoft Word files
that are linked to the grant's TEA Grant Opportunities page and that the
grantee downloads, completes, prints, then submits on paper). TEA contacts
eligible applicants directly to alert them to the availability and amount of
noncompetitive grant funding.
The following entities are eligible to apply for formula and
- Formula grants are available to independent school districts
(ISDs) and open-enrollment charter schools.
- Discretionary grants may be available to ISDs,
open-enrollment charter schools, education service centers, institutions of
higher education, and public and private nonprofit organizations, depending on
the eligibility criteria defined in the legislation authorizing the grant
program or by TEA.
Before TEA awards funding of any type, the agency reviews
the grant application for compliance with all grant requirements. It may be
necessary for the applicant to update elements of the application to meet
requirements. In those cases, TEA provides guidance to the applicant through
the process known as grant negotiation.
TEA cannot award funds to an applicant until the grant
application is negotiated to approval. If TEA determines during the negotiation
process that the application is not eligible to be funded, the agency notifies
the applicant of its ineligibility for funding. TEA is not responsible for
paying for any expenditure incurred by the applicant.
When TEA and the applicant have negotiated the grant
application to approval, TEA awards grant funds by issuing the Notice of Grant
Award (NOGA). The NOGA incorporates all parts of the RFA, including the
negotiated application, and constitutes the binding agreement between TEA and
Allocation Amounts (State and Federal)
TEA administers grants funded by
state and federal sources. The Texas Legislature passes legislation to
authorize state-funded grants. The US Congress passes legislation to authorize
federally funded grants.
Depending on the authorizing legislation, TEA either awards
grants on a discretionary basis (discretionary grants) or bases the award on a
mathematical formula described in the authorizing statute (formula or
For discretionary grants, the commissioner of education has
the discretion to determine the allocation. The commissioner may also have
discretion about who is eligible and how the funds will be awarded.
For formula grants, authorizing statute determines
eligibility and the statutory formula determines allocation amounts. Only local
educational agencies (LEAs) are eligible to apply for entitlement grants.
Current- and prior-year allocation amounts for each LEA
eligible for a state or federal entitlement grant are listed on the Entitlements
page of the TEA website.
Amending the Application
The grantee may need to make changes to the grant program
described and budgeted in the approved application. Some changes are within the
grantee's power to make without seeking TEA approval. Most changes, however,
require the grantee to update, or amend, the approved grant application. All
changes that are subject to the amendment process require TEA approval and may
To determine whether a planned change to the grant program
requires an amendment to the application, grantees should consult When to Amend the Application (PDF).
Further clarification is available in the accompanying When to Amend the Application
The amendment process is fully described in the Amending the
Application section of the General and Fiscal Guidelines.