TEA publishes grant applications electronically through the
eGrants system and on paper. The process an applicant must follow to apply for
funds is different for eGrants and paper applications.
Applications: An eGrant is an online
grant application that is published through eGrants, TEA’s electronic grants
system. The eGrants system stores and makes available all grant-related
documents, such as the grant application, general and fiscal guidelines,
program guidelines, and any errata notices issued for the grant. eGrant
applications must be completed electronically and submitted online.
Applications: Applicants must
download paper grant applications in Microsoft Word format from the TEA Grant Opportunities page, then complete the forms on the applicant’s
desktop. After the application is complete, the applicant must print, sign, and
mail the forms to the TEA Document Control Center. All grant-related documents, such as the grant
application, general and fiscal guidelines, program guidelines, and any errata
notices issued for the grant, are listed on the TEA Grants Opportunities page.
Refer to the three-month calendar for a list of grant-related milestone dates and activities.
TEA Year in Advance –
TEA has created this document to help potential
applicants allocate appropriate resources to apply for competitive grants.
Please note, this is just a planning document and the information is subject to
Allocation Amounts (State and Federal)
TEA administers grants funded by state and federal sources. The
Texas Legislature passes legislation to authorize state-funded grants. The US
Congress passes legislation to authorize federally funded grants.
Depending on the authorizing legislation, TEA either awards
grants on a discretionary basis (discretionary grants) or bases the award on a mathematical
formula described in the authorizing statute (formula or entitlement grants).
For discretionary grants, the commissioner of education has
the discretion to determine the allocation. The commissioner may also have
discretion about who is eligible and how the funds will be awarded.
For formula grants, authorizing statute determines eligibility
and the statutory formula determines allocation amounts. Only local educational
agencies (LEAs) are eligible to apply for entitlement grants.
The link below provides current- and prior-year allocation
amounts for each LEA eligible for a state or federal entitlement grant.
Entitlements, Grants Administration Division
TEA posts all available grants on the TEA Grant Opportunities page, the central resource for state and
federal grant opportunities that TEA administers. Applicants can find detailed
information about individual grants by selecting a grant from the Application Name dropdown list. The TEA Grant Opportunities page for individual grants displays the
Information: Briefly describes the program purpose and lists eligible
applicants and eligibility criteria
- Eligibility: Describes organizations that are eligible for the grant
Authority: Cites the legislation that authorizes the grant
Information: Provides the start and ending date of the grant, whether it is
state or federal, and the total amount that will be awarded
and Support Information: Lists links to components of the Request for
Application (RFA) such as the General and Fiscal Guidelines, Program
Guidelines, Application, and any other pertinent grant materials, such as the
announcement letter and any issued errata notices
Events: Lists all deadlines associated with the grant, including the
application due date, amendment due date, and fiscal and programmatic reporting
Information: Lists the TEA program and fiscal contacts. The TEA Program
Contact can provide information about eligibility, program purpose or
description, or allowable uses of funds. The TEA Funding Contact can answer questions
about the grant application, including allocation and amendment questions.
The links below point to resources that may help potential
applicants apply for grants. For example, applicants must be approved for access
Secure Applications (TEASE) before applying for an eGrant.
The TEASE link provides step-by-step instructions for gaining TEASE access. The
TEA Help Desk is another online resource that allows applicants to submit
questions about a grant program. Appropriate staff receive and respond to
Competitive Review Process
Authorizing statute and TEA staff define eligibility
criteria for competitive grants. Eligible applicants must submit applications
that conform to requirements. Peer reviewers review and score the applications that
address statutory requirements, as long as TEA receives them by the specified
deadline. The purpose of the review and scoring process is to determine the applicant’s
ability to implement its proposed program.
The maximum award available determines the number of times peer
reviewers review and score the application. If the maximum award available is
less than $500,000, three peer reviewers review and score each application. TEA
averages the three scores. However, if the maximum award available is greater
than $500,000, five peer reviewers review and score each application. TEA sets
aside the highest and lowest scores and averages the remaining scores.
Reviewers must score all competitive grant applications against
standard review criteria. The standard review criteria address seven different
sections, each with a certain point designation. To address aspects unique to
the program, TEA staff may also add review criteria, each with a certain point
value. As appropriate, TEA may also offer priority points if applicants meet or
exceed expectations defined in the program guidelines. TEA only awards priority
points if the application obtains a certain percentage of points through the
standard and specific review criteria.
For detailed information regarding the competitive review
process, review the General
and Fiscal Guidelines available at the TEA Grant Opportunities
Submit questions about eGrants and paper applications online
through the TEA Help Desk. Appropriate
staff receive and respond to submitted questions.
New Grant Announcements
TEA posts announcements about new grants on the TEA Correspondence web page. Sign up for bulletin updates at the Grants Administration and Federal Program Compliance (GAFPC) mailing
list to receive the latest information about new grants.
Private Nonprofit School Associations
The authorizing statute for many federal grant programs includes a requirement for private nonprofit school participation. Applicants must consult with appropriate private nonprofit school officials to provide for the benefit of private nonprofit school children and teachers.
For statewide programs, it is impractical to
require that the applicant contact all private nonprofit schools in the state.
Instead, applicants must contact private nonprofit school associations. To facilitate this process, TEA has compiled a list of private nonprofit school associations (PDF). The list is provided as a courtesy.