Publisher Portal

The TEA publisher portal is designed to provide important information to publishers regarding the review, adoption, and distribution of state-adopted instructional materials.

Below is a link to a repository of forms required of publishers participating in the State Board of Education’s review and adoption process. This is not meant to be an exhaustive list of all requirements. Publishers should refer to the proclamation and proclamation-specific publisher handbook for further information on these and other deliverables and deadlines.

Required Proclamation Forms (PDF)

Below is a link to a repository of forms required of publishers participating in the Texas Resource Review (TRR). This is not meant to be an exhaustive list of all requirements. Publishers should refer to the TRR website and cycle-specific publisher manual for further information on these and other deliverable deadlines.

Required TRR Forms (PDF)

Training Videos

 

 

 

Proclamation 2022

The SBOE issued Proclamation 2022 at its April 2020 meeting. The adoption of materials under Proclamation 2022 is scheduled to occur in November 2021. The adopted materials are scheduled to go into classrooms in the 2022–23 school year. Publishers interested in participation in this proclamation should be on the lookout for a webinar announcement in the fall of 2020.

Proclamation 2022 (Issued April 2020) (PDF)
Proclamation 2022 Publisher Checklist (PDF)
Proclamation 2022 Questions and Answers (PDF)

Helpful Resources

Proclamation 2022
Introduction Webinar
March 10, 2020

Introduction to Proclamation 2022 WebinarMarch 10, 2020 (PDF)

 Introduction to Proclamation 2022 Webinar Audience Questions and Answers (PDF)

 

Proclamation 2021

The SBOE issued Proclamation 2021 at its June 2019 meeting. The adoption of materials under Proclamation 2021 is scheduled to occur in November 2020. The adopted materials are scheduled to go into classrooms in the 2021–22 school year.

Proclamation 2021 (Amended 1-31-2020) (PDF)

Helpful Resources

Below are links to Proclamation 2021 important documents:

ESC Contact Information (PDF)
Proclamation 2021 Questions and Answers (PDF)
Proclamation 2021 Publisher Handbook and Checklist (PDF)

The breakout documents below identify the end-of-year outcomes that must be covered in materials intended for students:
Texas Prekindergarten Guidelines (English)
Texas Prekindergarten Guidelines (Spanish)

 

Proclamation 2021
Correlation Training video
Feb 14, 2020

Proclamation 2021 Correlation Training (PDF) 

Proclamation 2021
Introduction Webinar
May 21, 2019

Introduction to Proclamation 2021 Webinar—
May 21, 2019
(PDF)

Introduction to Proclamation 2021

Webinar Audience Questions and Answers (PDF)

 

Proclamation 2021
Publisher Orientation Webinar
October 10, 2019

Proclamation 2021 Publisher Webinar—
October 10, 2019
(PDF)

Proclamation 2021 Publisher Webinar Audience Questions and Answers—October 10, 2019 (PDF)

Addendum to Proclamation 2021 Publisher Orientation Questions and Answers (PDF)

Proclamation 2020

The SBOE issued Proclamation 2020 at its April 2018 meeting. Proclamation 2020 includes a requirement that publishers use TEA's machine-readable TEKS in digital materials. The adoption of materials under Proclamation 2020 occurred in November 2019. The adopted materials are available for classroom use at the beginning of the 2020–21 school year.

 Proclamation 2020 (Amended 11-16-2018) (PDF)

Helpful Resources

Below are links to Proclamation 2020 important documents:

Proclamation 2020 Publisher Checklist (PDF)
Proclamation 2020 Publisher Handbook (PDF)
Proclamation 2020 Questions and Answers (PDF)
Breakout Documents 
The file linked below can be used to import important dates for Proclamation 2020 into a calendar. For an accessible version, please see the Proclamation 2020 Publisher Checklist.
Proclamation 2020 Important Dates (CSV)
 

Proclamation 2020

Correlation Training—December 17, 2018

 

 

 

Review and Adoption Process

The review and adoption process determines the instructional materials eligible for adoption by the State Board of Education (SBOE).  The process starts when the SBOE calls for new instructional materials and is complete with the selection and implementation of new materials by school districts.

Proclamations

The SBOE uses a proclamation to call for new instructional materials.  Proclamations are named by the year in which the new materials are intended to be made available in the classroom.  The adoption cycle for foundation and enrichment subjects shows when the SBOE is tentatively scheduled to call for instructional materials.

Texas Essential Knowledge and Skills (TEKS)

The TEKS are the content standards that must be covered in adopted instructional materials.  Publishers create correlations to provide evidence of the alignment of products submitted for adoption to the required TEKS. The state review panels are provided with the publisher's correlations in an evaluation instrument to record their findings of TEKS coverage and factual and editorial errors.

Content Updates and Substitutions 

Publishers must submit a formal request to update content in or substitute a new edition of adopted instructional materials (19 Texas Administrative Code §§66.75 and 66.76). TEA posts all update requests for a minimum of seven days and posts all substitution requests for a minimum of sixty days. All requests that involve content used to determine TEKS coverage must be approved by the SBOE prior to its introduction into the material. All requests that do not involve content used to determine TEKS coverage must be approved by TEA. Without prior approval from TEA, publishers may, at any time, make changes that do not affect the content or change the technical requirements, such as technical enhancements or improvements. Publishers who fail to obtain the required approval prior to making changes to adopted materials violate the terms of the instructional materials contract and will be reported to the SBOE.

Submit a Help Desk request if you would like to make updates to or substitute a new edition of adopted materials.

Ordering Information

School districts and charter schools use the ordering information page to view Technology and Instructional Materials Allotment allocations, state-adopted materials list, and publisher/depository contact information.

Accessible Instructional Materials

Accessible instructional materials are ordered for students with disabilities.  There are specific guidelines that publishers of print materials must follow for the creation of those materials.  Electronic instructional materials must also be fully accessible for students with disabilities. Beginning with Proclamation 2017, publishers must provide an accessibility report prior to adoption by the SBOE verifying that all electronic instructional materials comply with Web Content Accessibility (WCAG) 2.0 AA standards and technical standards required by the Federal Rehabilitation Act, Section 508

The following free accessibility resources are available to publishers:

Making Your Everyday Curriculum Materials More Accessible for All Learners  
Three Developer Behaviors to Eliminate 85 Percent of Accessibility Defects  
Accessibility Online  
Digital Accessibility Digest  
Webinars hosted by the National Center on Accessible Educational Materials (AEM)  
Accessibility for Teams  

EMAT Login

Publishers who have EMAT user names and passwords can use EMAT to submit bid information, including Statements of Intent to Bid, Complete Descriptions, and Official Bids by the specified deadlines listed in the proclamation. Publishers who do not have EMAT user names and passwords can click here to submit bid information.

Publishers can also view and process orders for adopted materials in EMAT.  District and charter EMAT/EVI contacts, district order lists, and payment reports are available in the EMAT system.

Reports

Order Summary Report

The order summary report is updated nightly and lists the adopted instructional materials that have been requisitioned in EMAT for the current school year, including the publisher, title, and quantity ordered.

EMAT Vendor Payment Report

The EMAT vendor payment report allows vendors and publishers to view all of the payments received from TEA. The report includes the amount paid, the payment date, and the warrant number.

Vendor Adjustment History Report

The vendor adjustment history report shows any adjustments that have been made to a vendor’s or publisher’s account.  This report can include credits processed for returned items from school districts and charter schools.

TEA Updates/Mailing Lists

Join the Review and Adoption mailing list to receive important information regarding the review and adoption process, including upcoming deadlines.

Join the Instructional Materials mailing list to receive important announcements regarding instructional materials that are sent to school districts and charter schools.  Announcements include Letters to the Administrator Addressed, EMAT open and close dates, and instructional materials allotment information.

 

 

Contact Information

Instructional Materials Review and Adoption
Phone: (512) 463-9601
Fax: (512) 475-3612
review.adoption@tea.texas.gov