Ordering Instructional Materials

School districts and open-enrollment charter schools in Texas use the EMAT system to select and order instructional materials for each school year.

Before ordering materials through EMAT, district staff must complete EMAT training to obtain a login. The training provides more details about the ordering process, including requisitions and disbursements.

EMAT closes for system and product updates once per year, usually during April, and reopens in May so districts can begin placing orders for the next school year.

When EMAT reopens for each school year, every district must complete a set of prerequisites:

  • Complete the Allotment and TEKS Certification process.
  • Select summer ship dates.
  • Review and update contacts and addresses.

Choosing Instructional Materials

Log in to EMAT for the current list of state-adopted materials and to find multiple list codes (which allow users to search by subject and grade level). Users without EMAT access also can view the latest EMAT reports (updated daily) on the Instructional Materials page. Visit the Proclamations page to view upcoming materials eligible for adoption.

Ordering Accessible Materials
State-adopted accessible instructional materials, including braille, large-print, audio, and digital, are provided free of charge to eligible students and also can be ordered through EMAT.

Open Education Resources (Free Materials)
Through Texas Gateway, TEA offers districts free open education resources (OER) instructional materials certified to meet 100% of the required standards (Texas Essential Knowledge and Skills or College Board Learning Standards).

Quality Reviews
Texas Resource Review provides detailed, independent quality reviews of instructional materials to help districts make informed decisions.

Allotment and TEKS Certification

Every school district and charter school must certify annually to the State Board of Education and the commissioner that students have access to instructional materials covering all Texas Essential Knowledge and Skills (TEKS) for all required subjects, except physical education. Certification is accomplished by completing the Allotment and TEKS Certification process (revised in April 2021). Districts will be unable to order instructional materials through EMAT until the certification is received.

The next deadline for submitting the certification form is May 28, 2021. EMAT access will be granted 5 days after the form is received by TEA. Submit the form by May 7 to ensure access when EMAT opens on May 10. 

Steps for completing the Allotment and TEKS Certification process:

  1. Download the Allotment and TEKS Certification template—available in Excel format or PDF format—and list which instructional materials the district has or plans to adopt for the upcoming school year. (This document does not need to be submitted to TEA but will be used by the district/charter school to complete the certification process.)
  2. Present this list to the LEA board of trustees or governing body in an open, public-noticed meeting to be ratified.
  3. After ratification, submit the required Allotment and TEKS Certification Form. (The district representative completing this form will be asked to confirm board approval; no signature is required).

How to Use the Allotment for Materials

Districts and open-enrollment charter schools can use their Instructional Materials and Technology Allotment (PDF) to order materials through EMAT. The funds can be accessed in two ways: through a requisition for state-adopted materials or through a disbursement request for materials ordered directly from the vendor.

Requisition Process

  1. A local education agency (LEA) logs in to EMAT to submit a requisition for state-adopted materials.  
  2. Funds are deducted from the LEA’s allotment in EMAT.  
  3. TEA reviews the requisition.  
  4. If approved, TEA sends the order to the publisher. The publisher fulfills the order. TEA pays the publisher.

Disbursement Process

  1. LEA logs into EMAT to submit a disbursement request.  
  2. Funds are deducted from the LEA’s allotment in EMAT.  
  3. TEA reviews the request and contacts the LEA for additional information if needed.  
  4. If approved, TEA sends the funds to the LEA. The LEA orders directly from the vendor and pays the vendor directly.

TEA pays for interstate and intrastate shipping of instructional materials. Refer to the Freight Information page for shipping details.

Emergency Assistance  

Districts affected by a natural disaster can create a needs list in EMAT to inform potential donors of specific needs. Districts and other entities that wish to donate materials can do so within EMAT or by emailing the TEA Instructional Materials and Implementation Division.