Post Award Compliance

School systems, including school districts and open-enrollment charter schools, and Education Service Centers (ESCs), must follow applicable statues, regulations and non-regulatory guidance when utilizing federal and state grant funding. The Post-Award Compliance Unit reviews grant applications to identify compliance issues related to programmatic and budgetary details post-award and conducts compliance validations.  If issues of non-compliance are identified, the Post-Award Compliance Unit assists school systems  and Education Service Centers (ESCs) in resolving the issue via an amendment.  

Programmatic and Budgetary Resources

The Grants Administration webpage has in-depth instructions, frequently ask questions, and state-wide training resources related to how to fill out the ESSA Consolidated Federal, Special Education Consolidated Federal, and Perkins applications.

Through the Grant Opportunities webpage, the Budgeting Costs Guidance Handbook, Programmatic Guidelines, Special and Unusual Cost Forms, and various essential resources can be accessed.

IDEA-B LEA MOE Eligibility Standard and Resources

Eligibility Standard: Per 34 CFR 300.203(a, b), to be eligible to receive an IDEA-B grant, each school system, including school districts and open-enrollment charter schools, must budget at least the same amount, either in total or per capita, as the amount it expended for services to children with disabilities in the most recent prior year for which information is available and when they were in Maintenance of Effort compliance.

• Special Education Consolidated (Federal), Focus on BS6016 Eligibility Standard (PDF Version)
• Special Education Consolidated (Federal), Focus on BS6016 Eligibility Standard (YouTube Version)
• Locating and Utilizing the IDEA-B LEA MOE Final Compliance Review Report
• IDEA-B LEA MOE Eligibility Standard, Random Data Validation Resource

Title I Part A, Homeless Reservation

ESEA section 1113(c)(3)(A) requires school systems to reserve sufficient Title I, Part A funds to provide services to homeless students who attend non-Title I schools that are comparable to those provided to students in Title I schools.

Post Award Compliance ESSA Consolidated Federal Grant Application Review:  Integration of Title I, Part A Homeless Reservation Worksheet (or equivalent).  Information indicated on the Homeless Reservation Worksheet will be compared against applicable programmatic and budgetary details in the ESSA Consolidated Federal Grant application.

Title I, Part A Homeless Reservation Validation:  Compare data on the PS3101, applicable budget schedules, Title I, Part A Homeless Reservation Worksheet (or equivalent), and school system's financial records to ensure they align.  

Title II, Part A and Title III, Part A Supplement Not Supplant, Professional Development

ESEA section 2301 requires that Title II, Part A funds are not used for professional development activities (i.e., the State's teacher preparation and retention programs) required by state law.

Title II, Part A SNS Professional Development Validation: Compare data on PS3104, applicable budget schedules, Title II, Part A Professional Development/Educator Growth worksheet (or equivalent), and supporting documentation from school system's official accounting systems to demonstrate that professional development paid for with Title II, Part A funds is supplemental. 

June 10th, 12:30-1:30 pm: Title II, Part A SNS Professional Development Worksheet Introduction-School Systems (Registration Link)

Title II, Part A SNS Professional Development Worksheet Training (PDF Version)

ESEA section 3115 (g) requires that Title III, Part A funds be used to SNS federal, state, and local funds.

Title III, Part A SNS Professional Development Validation:  Compare data on PS3106, applicable budget schedules, Title III, Part A Professional Development Activities worksheet (or equivalent), and supporting documentation from the school system's official accounting systems to demonstrate that professional development paid for with Title III, Part A funds is supplemental.

June 10th, 1:45-2:45 pm: Title III, Part A SNS Professional Development Worksheet Introduction-School Systems (Registration Link)

Title III, Part A SNS Professional Development Worksheet Training (PDF Version)

Post Award Compliance Unit Trainings 

The resources and trainings below outline specific compliance items that have been identified.  In addition, there are examples of how to revise various sections of the different grant applications.