State Performance Plan (SPP) Clarifications for the Texas Student Data System (TSDS) Child Find Collection (SPPI 11 and SPPI 12) and the State Performance Plan (SPP) Indicator 13

This letter provides notification to local educational agencies (LEAs) that for the school year (SY) 2022–2023 there will be a state performance plan (SPP) clarifications period conducted by the Department of General Supervision and Monitoring at the Texas Education Agency (TEA) for LEAs to make “corrections before findings of noncompliance” are issued by the TEA for SPP indicators (SPPI) 11a (Timely Initial Evaluations), 11b (Eligibility Determination), SPPI 12 (Early Childhood Transition), or SPPI 13 (Secondary Transition) with less than 100% compliance. 

While SPPI 11b (Eligibility Determination) does not require federal reporting to be in compliance with 34 CFR §300.323(c) and 19 TAC §89.1011(D), LEAs will be expected to participate in the SPP clarifications process for any noncompliance related to the SPPI 11b (Eligibility Determination), like SPPI 11a, 12, and 13, beginning with the SY 2022–2023 data. Unclarified SPPI 11b (Eligibility Determination) noncompliance will result in a corrective action plan (CAP). 

SPP Data Submission Deadline

The SPP clarification period utilizes data submitted for SPPI 11a, SPPI 11b, and SPPI 12 to the Texas Student Data System (TSDS) Child Find collection and data submitted for SPPI 13 to the SPP application in the Texas Education Agency Login (TEAL) by the following deadlines: 

• TSDS Child Find collection data submission (including SPPI 11a and SPPI 11b, and SPPI 12) due July 27, 2023, at 11:59 p.m. 
• SPPI-13 data submission due August 11, 2023, at 11:59 p.m. 

The compliance targeted for each SPP indicator is 100% (see FFYs 2020–2025 Part B SPP/APR Measurement Table). LEAs with less than 100% compliance will have the opportunity to make “corrections before findings of noncompliance” are issued after the SPP clarification process. 

SPP Clarification Process

During the SPP clarification window, August 28-September 12, 2023, LEAs will have the opportunity to submit updated data during the SPP clarifications period to address findings of noncompliance. LEAs may correct data entry errors and provide documentation of correction for noncompliance based on two criteria (see OSEP Memo 09–02): 

• Prong 1: Correction of individual student level noncompliance 
• Prong 2: Implementation of regulatory requirements for SPP complication indicators 

The SPP clarification process includes four steps and applies to SPPI 11a, SPPI 11b, SPPI 12, and SPPI 13: 

1. Notification of Potential Noncompliance and Option to Participate in SPP Clarifications
   • LEA notified of noncompliance finding(s).
   • LEA selects one of the three following options:
     • Do Nothing
     • Verify Noncompliance
     • Verify Correction
   • Review and Support staff provides SPP clarification dates and guidance to submit clarifications documentation to the LEA.  
2. LEA Submission of Clarification Data
   • LEA submits Prong 2 clarification data to evidence systematic correction and prevent future noncompliance for SPPI 11a, SPPI 11b, SPPI 12, and SPPI 13 via the Ascend Texas Application via Texas Education Agency Login (TEAL).
   • LEA submits Prong 2 clarification data to evidence systematic correction and prevent future noncompliance for SPPI 13 via the SPP application in TEAL. 
3. Review of Clarifications Data Submission
   • Prong 1 verification for both the TSDS Child Find collection (SPPI 11a, SPPI 11b, SPPI 12, and SPPI 13) and the SPP application in TEAL for SPPI 13.
   • Prong 2 verification of documentation evidencing systemic correction to prevent future noncompliance submitted via the Ascend Texas Application via TEAL. 
4. Determination of Noncompliance and SPP Notification
   • Prong 2 data submitted during the clarifications period reviewed and compliance determinations made for LEAs.
   • LEAs with noncompliance findings for SPPI 11a, SPPI 11b, and SPPI 12 in the TSDS Child Find collection and SPPI 13 in the SPP application will receive notification of noncompliance requiring corrective action in mid-October.

SPP Clarifications Resources

The following resources provide guidance for the SPP data collection and measurement requirements: 

• State Performance Plan Indicators 
• TEA SPPI 11 Timely Initial Evaluation and Eligibility Determination 
• TEA SPPI 12 Early Childhood Transition 
• TEA SPPI 13 Secondary Transition 

Contact 

For questions about the SPP clarifications process, please contact the Division of Review and Support by email at ReviewandSupport@tea.texas.gov. 

For questions about the TSDS Child Find collection (SPPI-11 and SPPI-12), please contact your respective Education Service Center (ESC) TSDS Child Find Champion or TSDS Technical Champion (ESC 1-10 or 11-20). Support can also be obtained from the Texas Education Agency by submitting a TSDS Incident Management System (TIMS) ticket within the TSDS Portal. 

For questions about the SPPI-13 data collection in TEAL, please contact your respective ESC or email spp@tea.texas.gov.