High School Equivalency Program Operation

On this page you can learn about the operation and application of a high school equivalency program (HSEP). You can find various subjects in the box with links to the right. The HSEP Forms section includes information for HSEP students attempting to take the equivalency exam.

HSEP Forms

The following links contain information on the forms for a HSEP:


Authorization to Test Form

The high school with a HSEP must submit an authorization to test through the "Help Desk" application for your students once they have registered at a one of three TEA approved testing vendors.

  • GED Testing Service
  • Hi-SET - High School Equivalency Test by ETS
  • TASC - Test Assessing Secondary Completion

Authorization to test process:

  1. Ensure your students have registered to test. During registration they must indicate they are currently enrolled in high school and are in a high school equivalency program (options program).
  2. The high school completes the authorization ticket for each student through the Help Desk application.
  3. The student will need to be approved for testing at the test vendors web portal
    1. For GED and TASC, TEA approves your students to test; typically this is done on a daily basis.
    2. For HISET the instructor will approve the student for testing on the HiSET web portal.
     
  4. Once approved the students can schedule to test.

Note: HSEP students do not need to complete a parent/guardian underage ticket.


Student Enrollment and Exit Spreadsheet

The HSEP requires information regarding the effectiveness of the program as mandated by the legislature in Texas Education Code, §29.087(m). The HSEP Spreadsheet contains information required for student reporting that the high school must email to TEA. Contact TEA to receive your spreadsheet and password for the spreadsheet.

If you do not have spreadsheet software on your computer, a free one can be downloaded from Open Office.

Important: You must send the secure student information through TEA's Help Desk which is a secure application.


Student Attendance Forms

You can track student attendance using the HSEP Attendance Registers (PDF). If you would like a version in MS-Word, email HSEP. For more information regarding ADA funding for HSEP students, visit HSEP and ADA Funding.


School Contact Information Process

Update your contact information by submitting a Help Desk ticket.

  1. Click the link above..
  2. From the "Request" drop down menu select Contact Information...
  3. Fill in the information and click on the "Submit" button when completed.

HSEP and Average Daily Attendance Funding

The district must record the actual number of daily contact minutes the student participates in the HSEP in each reporting period. The school district creates a 500 series record for each reporting period for the Public Education Information Management System (PEIMS) Attendance submission.

A student on any given day within a particular six weeks must attend at least 45 minutes of HSEP instruction or traditional classes toward graduation requirements in order to earn Average Daily Attendance (ADA) for HSEP purposes.

The maximum number of instructional contact minutes allowed each school day, including any instructional time accounted for in traditional courses toward graduation requirements, is 600 minutes.

An HSEP student who attends less than 45 minutes of instructional contact, will not earn ADA.

Do not create a 500 record  for a student who was not in attendance for at least 45 minutes of one day in the HSEP during the reporting period.

A district must report all minutes of instruction attended by a student for each six week reporting period. However, no student may generate more than one (1.000) ADA for Foundation School Program funding purposes for a school year within a district or campus.

Summary

You must keep an attendance time log of HSEP students. You will need this in case you are audited.

You must record time in minutes for each reporting period. A minimum of 45 minutes per day is required.

You must create a 500 record for each reporting period for each HSEP student for the PEIMS attendance collection.

Resources

You can find more information regarding student tracking and funding at the following links.

You can track student attendance with an HSEP Attendance Register (PDF), if you would like a version in MS-Word email HSEP at TEA.

PEIMS Data Standards for HSEP students are available by selecting 500 from the Records drop down menu at the top of the screen. The description is STUDENT - FLEXIBLE ATTENDANCE DATA. Click on the [go] button directly to the right. You will be taken to information on the 500 record.

PEIMS is the home page for the Public Education Information Management System.

HSEP Students and Assessment Testing

Students participating in the HSEP must be current with their assessment testing according to Texas Education Code §39.023. If their graduation plan requires TAKS testing, then they should be current with their TAKS tests. If their graduation plan requires STAAR testing, then HSEP students will only need to take the STAAR exam if they have completed a course which requires an end of course assessment.

Exceptions for assessment testing are for the following:


TAKS Testing: from the Texas Student Assessment Program, District and Campus Coordinator Manual  

Answer Documents for Court-ordered High School Equivalency Program (HSEP)—Grades 9, 10, and 11/Exit Level

Students ordered by a court under Article 45.054, Code of Criminal Procedure, or by the Texas Juvenile Justice Department to participate in an authorized high school equivalency program do not have to take the TAKS tests, according to 19 TAC §89.1409. For these students, fill in the HSEP bubble and fill in the “O” (Other) bubble in the SCORE CODE field for all subjects.