Student Attendance Accounting Handbook
State law requires every Texas school district to adopt an attendance accounting system that includes procedures to ensure the accurate recording and reporting of student attendance data. The Student Attendance Accounting Handbook (SAAH) contains the official attendance accounting requirements that all public school districts and open-enrollment charter schools in Texas must meet. The agency collects student attendance data primarily to ensure that Foundation School Program (FSP) funds can be correctly allocated to Texas’s public schools.
The SAAH:
- describes the FSP eligibility requirements for all students,
- prescribes the minimum standards for all attendance accounting systems,
- lists the documentation requirements for attendance audit purposes, and
- details the responsibilities of all district personnel involved in student attendance accounting.
The final version of the adopted 2019-2020 Student Attendance Accounting Handbook (SAAH) and an updated change document has been added to the table below. The webpage will be updated in the future with version 2 of the SAAH that will include legislative changes passed by the 86th Texas Legislature.
Student Attendance Accounting Handbook | Word Version | PDF Version | SAAH Change Document | Word Version | PDF Version |
2019-2020 Handbook, Adopted | PDF 2,550 KB | 2019-2020 Change Document | PDF 3,710 KB | ||
2018-2019 Handbook, Adopted | Word 722 KB | PDF 2,544 KB | 2018-2019 Change Document | Word 89 KB | PDF 398 KB |
2017-2018 Handbook, Adopted | Word 719 KB | PDF 2,519 KB | 2017-2018 Change Document | Word 87 KB | PDF 340 KB |
2016-2017 Handbook, Adopted | Word 711 KB | PDF 2,718 KB | 2016-2017 Change Document | Word 79 KB | PDF 916 KB |
2015–2016 Handbook, Adopted | Word 714 KB | PDF 4,270 KB | 2015–2016 Change Document | N/A | PDF 448 KB |
2014–2015 Handbook | Word 692 KB | PDF 2,394 KB | 2014–2015 Change Document | N/A | PDF 1,784 KB |
2013–2014 Handbook | Word 2,317 KB | PDF 1,725 KB | 2013–2014 Change Document | Word 209 KB | PDF 778 KB |
2012–2013 Handbook | Word 2,696 KB | PDF 1,761 KB | 2012–2013 Change Document | Word 1,028 KB | PDF 1,169 KB |
2011–2012 Handbook Version 2 | Word 2,438 KB | PDF 1,547 KB | 2011–2012 Change Document Version 2 | Word 197 KB | PDF 472 KB |
2011–2012 Handbook | Word 2,260 KB | PDF 1,547 KB | 2011–2012 Change Document | Word 838 KB | PDF 839 KB |
2010–2011 Handbook Version 2 | Word 2,297 KB | PDF 3,635 KB | 2010–2011 Change Document Version 2 | Word 81 KB | PDF 81 KB |
2010–2011 Handbook | Word 2,289 KB | PDF 3,594 KB | 2009–2010 Change Document Version 2 | Word 487 KB | PDF 484 KB |
SAAH Presentations, Trainings, and Webinars
The Financial Accountability Section hosted two webinars to review the 2016-2017 Student Attendance Accounting Handbook (SAAH). Both webinars used the same presentation and covered the same material. Please find a copy of the webinar presentation slides and a replay of the January 18, 2017, webinar below:
2016-2017 Student Attendance Accounting Handbook Webinar Slides (PDF 1.15MB)
2016-2017 Student Attendance Accounting Handbook Webinar: January 18, 2017
SAAH Texas Administrative Code Rules
Commissioner of Education Rule:
State Board of Education Rules:
19 Texas Administrative Code §129.1, Free Attendance in General
Additional Resources
Following are additional resources related to the SAAH:
- TAA Letter - 7/16/2018 - Minutes of Operation - Updates to House Bill (HB) 2442 for Half-Day Prekindergarten Programs
- House Bills 2610 and 2442 - Questions and Answers - Updated 5/17/2018 (PDF 179KB)
- Summary of Waiver for Districts and Charter Schools who Offer Programs that Provide an Instructional Day of Less Than 420 Minutes (PDF 86KB)
- Sample Military Form: Report of Proceedings by Board of Inquiry or Further Review Board (PDF 52 KB)
- Sample Military Form: Commander's Preliminary Assessment and Recommendation regarding Missing Person (PDF 63 KB)
- Chart for Determining PK Funding Source Reporting for Fall Snapshot (PDF 52 KB)
Yolanda Walker (512) 463-0947 yolanda.walker@tea.texas.gov