For those districts with residential care and treatment facilities within
their boundaries or jurisdiction, in which students with disabilities have
resided during the 2018-2019 school year, the due date for the completion of
the RF Tracker
data collection is June
7, 2019. However, the end-of-year date for districts reporting
that students with disabilities reside in an RF is on or before May 13, 2019.
RFT is used to collect data for students with
disabilities who reside in residential care and
treatment facilities within
the geographic boundaries or jurisdiction of a local education agency (LEA). This
data is used to inform stakeholders, such as educators, parents, and
legislators, about the effectiveness of educational programs and student outcomes for students residing in residential
facilities in accordance with Texas
Administrative Code (TAC) §97.1072.
RFT data is also used to support improved
LEA compliance with
federal and state special education requirements for a unique and vulnerable
population of students who often have limited access to family members who can
advocate for their educational needs.
School districts and charter schools are subject to
residential facilities monitoring if they serve students with disabilities who
reside in residential facilities (RFs) within their geographic boundaries or
jurisdiction. For reporting and monitoring purposes, an RF is considered a facility
that provides 24-hour custody or care of students with disabilities 22 years of age or younger for:
- foster care, or
- any non-educational purpose.
An RF does not include traditional
foster homes licensed by the Texas Department of Family and Protective Services
as Foster Family Homes (Independent).
The results of TEA’s annual data analysis
determine the extent of intervention activities in which an RF district must
engage and the related level of TEA involvement. Monitoring activities focus on
data analysis by RF districts and the TEA to determine and address causal
factors for program ineffectiveness or noncompliance. The agency may conduct on-site
visits to review a broad array of program effectiveness and compliance issues.
The result of all monitoring activities result in the development and
implementation of any identified support needs, improvement plan, and plan for
corrective actions, if needed.
For more information about residential
facility monitoring during the 2018-2019 school year, LEAs may view the
guidance and resources below.
2018-2019 RF Tracker Guidance Document (PDF, 466KB)
2018-2019 RF Tracker Helpful Hints (PDF, 86KB)
Beginning September 9, 2019 and
continuing through July 30, 2020 the Residential Facilities Tracker (RFT) will
be available as a reporting feature in the Texas Student Data System
RF Tracker data collection will be made available to public schools to submit
student level data for the 2019-2020 school year. LEAs should report
information for all students with disabilities,
served by the LEA, who reside in residential care and treatment facilities
within the geographic boundaries or jurisdiction of their LEA in the 2019-2020
assist the transition from the existing RF Tracker system to the new RF Tracker
in the TSDS the following events will occur:
Facility IDs will be migrated from the current system into TEA’s
organizational data system included in AskTED. (this will be completed by
the migration completion, if there are any changes to an existing
Residential Facility, the LEA will complete a RFT Identification Form and submit via a TSDS Incident Management System (TIMS) ticket to notify TEA of the change(s).
- To request
a new Residential Facility ID, the LEA will complete a RFT Identification Form and submit via a TSDS Incident Management System (TIMS) ticket to notify TEA of the new
facility’s existence within the geographic boundaries or jurisdiction of
the LEA in order to meet the data reporting requirements.
- Once the
Residential Facility ID is assigned, LEA’s will be notified and will be
able to complete the reporting requirements using the assigned ID within
the TSDS for RFT.
Additional information will be shared
in April 2019 via a To the Administrator Addressed letter.
RF Monitoring Stakeholder
As an adopted recommendation of
the Rider 70 report, the TEA conducted a series of three stakeholder meetings
focused on RF Monitoring. For more information about those meetings view the RF Monitoring Workgroup webpage.