Superintendent Payment Disclosure
This page provides a general overview of the definition for severance payments, the requirements for reporting severance payments, and the procedures for reducing Foundation School Program (FSP) funding.
Related Statutes and Rules
For more information, see the following statues and rules:
Definition of Severance Payment
A severance payment is any amount paid by the board of trustees of a school district to a superintendent whose contract is terminated early. The payment includes but is not limited to the following:
- The amount is paid as a compensation for, or a condition of, the early contract termination.
- The payment is more than the amount the superintendent earned under the contract as of the date of termination, including any amount that exceeds the amount of earned standard salary and benefits.
- The payment is made to a former superintendent who remains employed by a school district in another capacity or contracts with a school district to provide the district services. This payment may be a severance payment in whole or in part if the payment is compensation for the early termination of a prior employment agreement.
- The payment is for actual or threatened litigation related to the employment contract.
Requirements for Reporting Severance Payments
If a district makes a payment to a superintendent who is departing early, the district must file a Superintendent Payment Disclosure Form with the Texas Education Agency (TEA). However, the district does not have to file the form for a payment already earned and payable under the terms of a terminated employment contract, such as a payment for accrued vacation.
The form must be filed not later than the 60th day after the earlier of the following events:
- The district executes the agreement to make the payment or
- The district makes any payment under such an agreement.
The interim superintendent, new superintendent, or school board president is responsible for timely filing of the Superintendent Payment Disclosure Form. The district must file the form regardless of whether the district considers a payment to be a severance payment as that term is defined in 19 TAC 105.1021(a).
Redacting Personal Data Identifiers in Electronically Filed Documents
Before submitting the Superintendent Payment Disclosure Form and related documents to TEA, all confidential information must be redacted from the documents, which includes but is not limited to the following:
- Personal identifiers
- Social Security numbers
- Financial account numbers
- Date and place of birth
- Addresses and phone numbers
Filing the Superintendent Payment Disclosure Form
The form which includes the filing information is found at the following link:
Procedure for Reducing FSP Funding
The commissioner will reduce a district’s FSP funding by the amount that a severance payment to a superintendent exceeds one year’s salary and benefits under the superintendent’s terminated contract.
The commissioner will reduce the district’s FSP funding:
- in the school year following the school year in which the first payment requiring an FSP funding reduction is made to the former superintendent.
- in the school year following each school year that any additional payment requiring an FSP funding reduction is made to the former superintendent.
If a district’s liability to the state exceeds the total of the district’s estimated payments of FSP funding for the remainder of the school year, the district is subject to reductions in its FSP funding for subsequent school years until the liability has been fully liquidated.
The reduction in FSP funding may be applied to any source of FSP estimated earned revenue. A proportionate amount of the reduction in FSP funding will be deducted from each FSP state aid payment for the school year or years.
Thanh Quach (512) 463-7652
Division of Financial Compliance
Phone: (512) 463-7652