House Bill 3: College Preparation Assessments Reimbursements

TEA recently created FAQs regarding this topic. Please view for more information on this process.

Background

Texas Education Code §48.155 states that a school district is entitled to a reimbursement to help defray the cost of the administration of college preparation assessments (SAT, ACT, or TSIA) to students in the spring of their junior year or during their senior year, beginning in the 2019-2020 school year.

This is a one-time reimbursement to districts for the cost of administering one college preparation assessment (SAT, ACT or TSIA) per eligible student. For the 2019-2020 school year, districts received estimated Foundation School Program allocations. The amount of estimated funding may be found on line 39 of the Summary of Finance report.

TEA has negotiated with the College Board and ACT, Inc. a $35 rate per student for school day administrations. National administrations (Saturday testing) and TSIA rates remain unchanged.

Districts will receive estimated funding annually for assessment reimbursement. The Texas Education Agency (TEA) will settle up with districts in the spring of the following year, once all student assessment data is received. If multiple records of a student are reported, TEA will reimburse the highest cost exam. If multiple records of a student are reported from several districts, the first district will be considered.

TEA released a To The Administrator Addressed (TAA) letter on February 6, 2020 providing a high-level overview of the entire reimbursement process. In that letter, TEA specified that there would be a separate process for submitting a request for reimbursement of the TSIA. 

If the TSIA is the highest cost exam for a student for which the district paid and would like reimbursement, the district must request a reimbursement to TEA that follows the process outlined in the following paragraphs.

Process for TSIA Reimbursement Requests

Timeline for Submission of TSIA Requests

On June 1, 2020, TEA will open the window for districts to submit a Qualtrics form with the required data to request their TSIA reimbursement. This window will close September 18, 2020. TEA will not accept late requests.

Process for Completion of the Form

Districts must provide required data elements detailed in the spreadsheet to the agency. TEA has provided a template for districts to utilize and/or replicate, along with the instructions on the data needed and the submission process, all of which can be found below. Districts will then submit the spreadsheet to TEA through the Qualtrics form.

TEA and College Board Support

TEA has collaborated with the College Board to provide instructions on how TSIA administrators can create a custom report and query on the ACCUPLACER platform with the necessary TSIA data requested on the template. This allows those districts who are TSIA administrators or who have a data sharing agreement with an institute of higher education (IHE) an easier ability to find accurate data.

College Board’s instructions can be found to TSIA administrators when they log in to the ACCUPLACER platform.

Process for SAT and ACT 

School Day

TEA will receive testing data directly from the testing vendors to determine the accuracy and number of students that tested by district. In doing so, TEA will automatically consider school day testers for reimbursement. No additional action is needed by districts that administered school day testing of the ACT and/or SAT.

National Administrations

The TAA also outlined a process for submission of requests for SAT and ACT national day reimbursement. At this time, districts do not need to submit documentation for SAT and ACT national day administrations. This process is different than the TSIA reimbursement request and will be released in fall 2020. TEA does plan to utilize TEAL for this process and encourages districts to ensure they have adequate access to the platform.

Contact Information

Advanced Academics at advancedacademics@tea.texas.gov.

Phone: 512-463-9762