2023 Leaver Records Data Validation Compliance Reviews

Date:  February 15, 2024              
Subject: 2023 Leaver Records Data Validation Compliance Reviews
Category: Data Reporting Compliance Unit Update
Next Steps:  Share with the appropriate staff


The Data Reporting Compliance Unit (DRCU) within the Information Technology Customer Relationship Management and Data Standards Department reviews data submitted through the Texas Student Data System (TSDS) Public Education Information Management System (PEIMS) by local educational agencies (LEAs) and the data validation indicators from the Performance-Based Monitoring (PBM) Data Validation System against required data submission standards for compliance. The DRCU works with LEAs to improve data submission and support multiple data-driven systems across the Texas Education Agency.

The PBM Data Validation System, developed in response to state and federal statutes, analyzes leaver records annually to look for potential data anomalies as required in TEC, §39.308. The 2023 Leaver Records Data Validation Manual outlined eight indicators. You may retrieve a copy of your LEA’s PBM 2023 Leaver Records Data Validation (LRDV) report to determine if your LEA triggered any 2023 indicators by logging into the Texas Education Agency Login (TEAL) portal to access the Accountability application. For questions about the reports, indicators, or their calculations, please contact the PBM Unit at (512) 463-9704 or PBM@tea.texas.gov.

An LEA will have a 2023 Leaver Records Data Reporting Compliance Review form to complete for each indicator triggered. Forms focus on compliance with the Texas Education Data Standards, and indicators one through five will contain prepopulated student-level data to validate. Identified LEAs are expected to (1) validate and document that their data are correct and address any identified potential program implementation concerns found during the process and (2) improve local data collection and submission procedures if the LEA’s identification occurred because of incorrect data. The DRCU will make LRDV compliance review forms available to LEAs for download from the Intervention, Stage, and Activity Manager (ISAM) application accessible through TEAL on February 20, 2024. 

ISAM is only accessible to authorized users. You must first request a TEAL account. If you have an existing TEAL account, you may request ISAM access. Further information and corresponding forms to request TEAL, ISAM, or Accountability access may be found here.  

Contact the Results Driven Accountability representative (Appendix C of the PBM Leaver Manual) at your regional education service center if you need assistance requesting access or using the ISAM application.

Contact Information 

Data Reporting Compliance Unit
Information Technology Customer Relationship Management and Data Standards Department
Texas Education Agency
(512) 463-9968