2020 Leaver Records Data Validation Compliance Reviews

Date:  February 11, 2021
Subject: 2020 Leaver Records Data Validation Compliance Reviews
Category: Data Reporting Compliance Unit Update
Next Steps:  Action Required of LEA; Share with Appropriate Staff


The Data Reporting Compliance Unit (DRCU) within the Information Technology Customer Relationship Management and Data Standards Department examines data submitted through the Texas Student Data System (TSDS) Public Education Information Management System (PEIMS) by local education agencies (LEAs) as well as certain data validation indicators from the Performance-Based Monitoring (PBM) Data Validation System against required data submission standards for compliance. The DRCU works together with LEAs to improve data submission and support multiple data-driven systems across the Texas Education Agency. 

The PBM Data Validation System, developed in response to state and federal statute, analyzes leaver records annually to look for potential data anomalies as required in TEC §39.308. The 2020 Leaver Records Data Validation Manual outlined eight indicators. You may retrieve a copy of your LEA’s PBM 2020 Leaver Records Data Validation (LRDV) report to determine if your LEA triggered any 2020 indicators by logging into the Texas Education Agency Login (TEAL) portal to access the Accountability application. Contact the PBM Unit with questions specific to these reports, indicators, or their calculations at (512) 463-9704 or at PBM@tea.texas.gov

An LEA will have a 2020 Leaver Records Data Reporting Compliance Review form to complete for each indicator triggered. Please note, however, a compliance review was not assigned for LRDV Indicator #6 in 2020 if (1) an LEA had a school start date of September 1, 2020 or later or (2) triggered this indicator for the first time. Forms focus on compliance with the Texas Education Data Standards, and indicators one through five will contain prepopulated student-level data to validate. Identified LEAs are expected to (a) validate and document the data are correct and address any identified potential program implementation concerns found during the process; or (b) improve local data collection and submission procedures if the LEA’s identification occurred because of incorrect data. The DRCU will make LRDV compliance review forms available to LEAs for download from the Intervention, Stage, and Activity Manager (ISAM) application accessible through TEAL on February 12, 2021. 

ISAM is only accessible to authorized users. You must first request a TEAL account. If you have an existing TEAL account, you may then request access to ISAM. Further information and corresponding forms to request TEAL, ISAM, or Accountability access may be found here. If you need assistance requesting any access or using the ISAM application, contact your PBM representative at your regional education service center. 

Contact Information: 

Texas Education Agency 
Information Technology Customer Relationship Management and Data Standards Department 
Data Reporting Compliance Unit 
(512) 463-9980