House Bill 3: College Preparation

Assessments Reimbursements

TEA recently created FAQs regarding this topic. Please view for more information on this process.

Background

The College Preparation Assessment Reimbursement, authorized by Texas Education Code (TEC) §48.155 and §39.0261, provides funding to districts for the cost of the administration of college preparation assessments (SAT, ACT, and TSIA) once per student either in the spring of their junior year or in their senior year, beginning in the 2019‐2020 school year. Districts receive estimated funding annually for assessment reimbursement.

For the 2021-2022 school year, eligible students are as follows:

  • Seniors who take either the SAT, ACT, or TSIA from September 1, 2021 – July 31, 2022.
  • Juniors who take either the SAT, ACT, or TSIA from January 1, 2022 – July 31, 2022.

Note: August 2021 test administrations will be submitted and considered for the 2021-2022 school year. August 2022 test administrations will be submitted and considered for the 2022-23 school year. 

For the 2021-2022 school year, districts received estimated Foundation School Program allocations, found on line 39 of the Summary of Finance report.

The Texas Education Agency (TEA) will settle up with districts in April 2022 year once all student assessment data is received. If multiple records of a student are reported from the same district, TEA will reimburse the highest cost exam. If multiple records of a student are reported from several districts, the first district to make the request will receive the reimbursement. 

    2020-2021 ACT and SAT Reimbursement Requests

    The process to request reimbursement for 2020-2021 ACT and SAT administrations is now open and closes December 17. Districts can make their requests in the TEA Login (TEAL) Accountability application under the House Bill 3 tab. Please note that students who received a reimbursement in the 2019-2020 school year are not eligible to receive a reimbursement in the 2020-2021 school year.

    In the TEAL application, districts may review and select for reimbursement students who were placed in the following four categories:

    • School Day – Matched: Every eligible student who participated in an ACT and/or SAT School Day administration in Texas and who was matched to a student record in PEIMS.
    • National Day – Matched: Every eligible student who participated in an ACT and/or SAT National Day administration in Texas and who was matched to a student record in PEIMS.
    • School Day/National Day – Unmatched: Any eligible student who participated in an ACT and/or SAT National Day and/or School Day administration and who was not matched to a student record in PEIMS. TEA will only reimburse unmatched students who have a TSDS Unique Student ID. The district must add this ID in the application for students for whom they want a reimbursement.
    • Not Represented: Any student for whom the district paid for an assessment and is not found in any of the above categories. The district will have the opportunity to submit the student’s information for a reimbursement request.

    Once the application closes, TEA will review the submission requests, combine them with Texas Success Initiative Assessment (TSIA) submission requests, and finalize reimbursement amounts. For more training and information, please watch this webinar.

    Once settle-up occurs in April 2022, districts will be able to access through TEAL their reimbursement data, along with codes to elaborate on reimbursement decisions.

    2020-2021 TSIA Reimbursement Requests

    The 2020-2021 process to request reimbursement for the TSIA and TSIA2 is has closed. 

    2019-2020 ACT, SAT, and TSIA Reimbursements

    In the fall 2020, TEA released the ACT/SAT testing data to districts in TEAL for districts to review, verify and submit for reimbursement. TEA processed the requests and finalized student-level reimbursements for districts for the April 2021 settle-up for the 2019-2020 school year. TEA produced reimbursement codes for districts to identify which students received a reimbursement.

    The reimbursement code table is as follows:

    Code

    Reason

    Processing and Validation Notes

    1

    Reimbursed

    First assessment requested for reimbursement for eligible student. If multiple, highest cost.

    2

    Student Not Found

    Student match key was not found in PEIMS Submission 3 Student Attendance Records

    3

    Student Not Eligible - Grade

    No student record found in eligible grade during period estimated at time of testing

    4

    No Assessment Found

    Student not found in CB TSIA, CB SAT, or ACT files based on primary and secondary matching

    5

    Student Not Tested in Math

    Math placement score not found for session ID or date provided

    6

    Student Not Tested in Reading

    Reading placement score not found for session ID or date provided

    7

    Another District Received Reimbursement

    Another district received the reimbursement for the assessment

    8

    Duplicate Request

    District received reimbursement for student for other assessment and test date

    9

    Reimbursement Provided Previous Year

    Reimbursement for student was provided in previous fiscal year (Code not used this year)

    10

    Reimbursement Not Requested

    District elected to opt-out the student for a specific administration

    This flowchart explains in greater detail the reimbursement codes. It is helpful for those districts wanting to learn more about why a student may not have received a reimbursement.

    Contact Information

    Tracy Johnson at advancedacademics@tea.texas.gov or tracy.johnson@tea.texas.gov.  

    Phone: 512-463-9762