House Bill 3: College Preparation

Assessments Reimbursements

TEA recently created FAQs regarding this topic. Please view for more information on this process.

Background

Texas Education Code §48.155 states that school districts and open-enrollment charter schools are entitled to a reimbursement for the cost of the administration of one college preparation assessment (SAT, ACT, or TSIA) per student taken either in the spring of the student's junior year or during their senior year, beginning in the 2019-2020 school year .Districts receive estimated funding annually for assessment reimbursement.

For the 2020-2021 school year, eligible students are as follows:

  • Seniors who take either the SAT, ACT, or TSIA from September 1, 2020 – July 31, 2021.
  • Juniors who take either the SAT, ACT, or TSIA from January 1, 2021 – July 31, 2021.

Note: August 2021 test administrations will be submitted and considered for the 2021-2022 school year.

For the 2020-2021 school year, districts received estimated Foundation School Program allocations, found on line 39 of the Summary of Finance report.

The Texas Education Agency (TEA) will settle up with districts in April 2022 year once all student assessment data is received. If multiple records of a student are reported, TEA will reimburse the highest cost exam. If multiple records of a student are reported from several districts, the first district will be considered. 

    Process for TSIA Reimbursement Requests

    The 2020-2021 process to request reimbursement for the TSIA and TSIA2 is now open. Districts have until September 30, 2021 to submit the Qualtrics form with the required data. TEA will not accept late requests. Districts can use the following materials to complete the request:

    2019-2020 Reimbursements Posted

    In the fall 2020, TEA released the ACT/SAT testing data to districts in TEAL for districts to review, verify and submit for reimbursement. TEA processed the requests and finalized student-level reimbursements for districts for the April 2021 settle-up for the 2019-2020 school year. The 2019-2020 ACT/SAT/TSIA reimbursement amounts are now posted within the TEA Login (TEAL) Accountability application under the HB 3 tab. Users need to ensure they have accountability-level access when attempting to access the report. TEA produced reimbursement codes for districts to identify which students received a reimbursement.

    The reimbursement code table is as follows:

    Code

    Reason

    Processing and Validation Notes

    1

    Reimbursed

    First assessment requested for reimbursement for eligible student. If multiple, highest cost.

    2

    Student Not Found

    Student match key was not found in PEIMS Submission 3 Student Attendance Records

    3

    Student Not Eligible - Grade

    No student record found in eligible grade during period estimated at time of testing

    4

    No Assessment Found

    Student not found in CB TSIA, CB SAT, or ACT files based on primary and secondary matching

    5

    Student Not Tested in Math

    Math placement score not found for session ID or date provided

    6

    Student Not Tested in Reading

    Reading placement score not found for session ID or date provided

    7

    Another District Received Reimbursement

    Another district received the reimbursement for the assessment

    8

    Duplicate Request

    District received reimbursement for student for other assessment and test date

    9

    Reimbursement Provided Previous Year

    Reimbursement for student was provided in previous fiscal year (Code not used this year)

    10

    Reimbursement Not Requested

    District elected to opt-out the student for a specific administration

    This flowchart explains in greater detail the reimbursement codes. It is helpful for those districts wanting to learn more about why a student may not have received a reimbursement.

    Process for ACT and SAT Requests

    The 2020-2021 process to request reimbursement for the ACT and SAT will open in fall 2021 in the TEA Login (TEAL) Accountability application. TEA will release a To The Administrator Addressed letter when the application opens.

    Contact Information

    Tracy Johnson at advancedacademics@tea.texas.gov or tracy.johnson@tea.texas.gov.  

    Phone: 512-463-9762