2021–2022 Process for Requesting Indirect Cost Rates

Date:  November 5, 2020
Subject: 2021–2022 Process for Requesting Indirect Cost Rates
Category: Funding Implications and Pending Deadline
Next Steps:  Submit Indirect Cost Rate Proposal (ICRP) Additional Costs Workbook (ACW) by January 19, 2020, to receive an indirect cost rate for 2021–2022


Process for Requesting an Indirect Cost Rate 

School districts (districts) must request an indirect cost rate each year by completing and submitting the Indirect Cost Rate Proposal (ICRP) Additional Costs Workbook (ACW). The submission deadline is January 19, 2021. 

The submission of the ICRP ACW serves as the district’s request for an indirect cost rate. Rates will be calculated only for districts that timely submit a completed ICRP ACW. 


In the completed ICRP ACW, the district is required to provide approximately 10% of the data necessary to complete the ICRP. The remaining 90% of the required data are drawn from the district’s certified Public Education Information Management System (PEIMS) data. 

The Texas Education Agency (TEA) will populate a full ICRP by merging PEIMS data with the district’s submitted data. TEA will then provide the completed ICRP for review and certification by the district. Information regarding the review and certification process for the complete ICRP will be provided to districts in spring 2021. 

Completing and Submitting the ICRP ACW 

The ICRP ACW is available from the Indirect Cost Rates page of the TEA website or from the secure Grants and Federal Fiscal Compliance (GFFC) Reports and Data Collections application accessible through the Texas Education Agency Login (TEAL). 

The current ICRP ACW includes the following worksheets: District Information, Checklist, Organizational Chart Sample, Organizational Chart, and Additional Costs FY 20 for school year 2019–2020 only. No analysis or classification of costs by the district will be required. 

For districts that submitted the ICRP ACW last year to receive an indirect cost rate in 2020–2021, the two previous years of financial data (2017–2018 and 2018–2019) will be carried forward from last year’s submission when TEA creates the ICRP. 

Instructions for completing the ICRP ACW are available on the Indirect Cost Rates webpage. Once the ICRP ACW is completed, submit the ICRP ACW through the secure GFFC Report and Data Collections application in TEAL. The Instructions document includes step-by-step upload instructions. 

If your district did not request rates for the 2020–2021 school year, or if this is the first time your district is submitting an ICRP ACW, you must also submit the additional year(s) of financial data. If this is the case, please contact the Federal Fiscal Compliance and Reporting (FFCR) Division at compliance@tea.texas.gov for further instructions and additional forms. 

2021–2022 Indirect Cost Rates Timeline 

The following table lists milestones for the indirect cost rates request process: 

Tentative Date


November 5

ICRP ACW is made available via the Indirect Cost Rates webpage and the secure GFFC Reports and Data Collections application, accessible through TEAL.

January 19

Deadline for districts to request an indirect cost rate by submitting the ICRP ACW in GFFC Reports and Data Collections.

January – April

TEA reviews all submitted ICRP ACWs and requests clarification and/or re-submissions, as needed.

April 22

TEA provides complete ICRPs to districts for review and certification.

May 21

Due date for districts to submit ICRP Certification in GFFC Reports and Data Collections

July 1

Notification Letter – The indirect cost rate will post in GFFC Reports and Data Collections, accessible through TEAL.


Please refer to the Indirect Cost Rates page of the TEA website for further information and additional resources regarding indirect cost rates. 

For Further Information 

If you have questions about the indirect cost rates process and/or the ICRP ACW, please email compliance@tea.texas.gov