Fiscal Year Start Date

A school district or a charter school may choose a fiscal year (FY) from the following two options:   

Starting Date of the Fiscal Year

Ending Date (in the Next Calendar Year)

July 1

June 30

September 1

August 31

 

Related Statutes and Rules 

The following statutes and rules apply to the fiscal year start date:  

  • Texas Education Code, §44.0011, Fiscal Year 
  • Financial Accountability System Resource Guide: 
    • Module 1 Financial Accounting and Reporting (FAR), §1.1.12 Change in Fiscal Year 
    • Module 2 Budgeting, §2.10.2 Change in Fiscal Year 
                                  

Changing the Fiscal Year Start Date 

If a district or charter school decides to change its fiscal year start date, it must file the following items with the Texas Education Agency: 

Instructions on how to submit the form and the minutes are included on the form. 

Important instructions for submitting the Annual Financial Report  (AFR) data for the year that the school district changes their fiscal year-end date from August 31 to June 30.

Detailed information on this process can be found in the Financial Accountability System Resource Guide (FASRG), Module 1: Financial Accounting and Reporting, 1.1.5 District Fiscal Year.

AFR Document in PDF format:

  • The AFR is for the 10-month period of September 1 through June 30.

  • The AFR should include two J-1 Delinquent Tax Schedules. Alternatively, one J-1 Delinquent Tax Schedule can be submitted, which should include both a 10-month ending (September 1 through June 30) amount and a 12-month ending (September 1 through August 31) amount.

  • The 10-month ending Total Ending Balance (column 50) on the Schedule of Delinquent Taxes Receivable (Exhibit J-1) should agree with property taxes delinquent on Exhibit C-1.

AFR Data Feed Text File

  • The electronic data feed data for all schedules should be for the 10-month period except the J-1 Delinquent Tax Schedule, which should be the 12-month ending amount.

PEIMS Reporting

  • For the year of the change, the reported PEIMS financial data must be for a 12-month period, September 1 through August 31. That is, two months beyond the school's fiscal year-end date. The same period, as if the school had not changed fiscal years.

  • For the year after the fiscal year change, the reported PEIMS financial data must be for a 12-month period, July 1 through June 30, which includes the previously reported July  and August months. 

 

Submission Deadlines

The district or charter school must file the form and board minutes by June 30, one calendar year before the new FY start date.     

Subsequent Change

A district or a charter school must submit a new form  and board minutes if it:  

  • submits a form and board minutes and then decides not to change or 
  • decides to change back to its former start date  
 

List of Districts and Charter Schools with a FY Start Date of July 1  

The following lists show all school districts and charter schools that have selected a fiscal year start date of July 1: 

 Districts and Charters with a Fiscal Year Start Date of July 1 (PDF, 129 KB)

Contact Information

 For additional information contact:

Thanh Quach (512) 463-7652     thanh.quach@tea.texas.gov  


Division of Financial Compliance

Phone: (512) 463-9095

Email:  FiscalYearChange@tea.texas.gov