Grant Compliance and Administration

The department is responsible for managing all discretionary and formula grants, ensuring the agency’s compliance with the fiscal requirements of federal grants, and conducting monitoring and grant reviews of federal grant subrecipients.

Federal Grant Letter of Support Requests

TEA only provides letters of support to external organizations when the federal grant competition requires the letter for eligibility to apply, or the competition gives priority points for a letter of support from TEA.

To request a grant letter of support from the agency, please email the Department of Grant Compliance and Administration with the Subject Line being “Grant Letter of Support Request” as early as possible. Agency staff will then request needed information to process the request.

Notice: The agency review process takes 10 business days, after the requested information is received by the agency, to determine if a letter will be provided. If your actual grant due date is sooner than that timeline, you must email again when you submit the requested data to request an expedited review process. Providing additional information not requested or suggesting letter language will not be considered in the review process. Requesting a letter does not guarantee you will receive a letter of support.

Department Functions

Links in the following table lead to information on the department's primary functions.

• Title II-Part A, Title III-Part A Supplement, Not Supplant (SNS) Validations
  The Department of Grant Compliance and Administration is responsible for conducting validations to ensure program compliance for school systems receiving federal funding for Title II-Part A and Title III-Part A.
• Non-Compliance Resolution
  The Department of Grant Compliance and Administration manages the agency's Non-Compliance Resolution process and activities.
• Monitoring of Single-Audit Findings
  The Department of Grant Compliance and Administration manages the agency's Monitoring of Single-Audit Findings process and activities.
• Risk Assessment
  The Department of Grant Compliance and Administration conducts an Annual Federal Fiscal Risk Assessment of sub-recipients to evaluate and mitigate the risk of non-compliance.
• Disaster Relief and Federal Grant Funding
  Guidance on using federal grant funds to help mitigate effects of the natural disasters, such as hurricanes.
• EDGAR
  Administrative requirements that went into effect in Dec. 2014, when USDE adopted the Uniform Grants Guidance (Title 2 of the Code of Federal Regulations, or 2 CFR)
• Substitute System of Time and Effort
  Guidance on how LEAs may implement a simplified system of time and effort reporting for their employees who work on multiple cost objectives.
• Travel Information and Guidance
  Current mileage, lodging, and meal reimbursement rates along with guidance on what expenses are allowable for reimbursement.

Divisions of the Department

Grant Funding and Support Section

• Federal Program Compliance Division 
  Provides state administration and implementation of ESSA programs (Title I, Parts A and D); Migrant; Title II, Part A; Title III, Part A, Title IV, Part A; Titles V, VI, and VII, ESSA PNP services, McKinney-Vento Homeless (TEHCY); and Foster Care Services).
• Grants Administration Division
  Provides centralized administration of all formula and discretionary state-appropriated funds and federal grant funds awarded to TEA; administers all grant funds awarded to subrecipients.

Federal Monitoring and Reporting Section

• Federal Fiscal Compliance and Reporting Division
  Oversees activities of federal grant programs to ensure they are compliant with fiscal requirements and ensures that the agency is compliant with federal reporting requirements.
• Federal Fiscal Monitoring Division
  Monitors the expenditures of federal grant subrecipients to ensure federal funds are used for authorized purposes in compliance with federal statutes, regulations, and the terms and conditions of federal awards.

Reporting Fraud, Waste or Abuse in Texas

Anyone can report fraud, waste or abuse involving state and federal resources or concerning Texas public schools and Education Service Centers.

The State Auditor’s Office (SAO) investigates allegations of fraud, waste or abuse related to funds from the General Appropriations Act – expenditures by state agencies, colleges and universities or use of state grant money.

To report fraud, waste, or abuse, call the SAO Hotline at 1-800-TX-AUDIT (892-8348) or visit the State Auditor's Office website.

Reports of fraud may also be mailed to:

State Auditor's Office
Attn: Investigations and Audit Support
P.O. Box 12067
Austin, TX 78711-2067