Phase 3: Instructional Materials Review

In the Acknowledgements, Assurances, and Affirmations section of Form B, you will affirm that instructional materials submitted for consideration have not been authored or contributed to by a current employee of the TEA (this does not apply to open education resource instructional materials developed by TEA in accordance with TEC, §31, Subchapter B-1 (19 TAC §67.23 (c)).

•    Verify that the authors and contributors of your instructional materials are not current TEA employees.
•    Check the box to confirm the Acknowledgements, Assurances, and Affirmations in Form B when submitting the form by 11:59 p.m. CST on December 12, 2026.

A separate Component List is required for each grade-level program submission, and every component must include a unique identifier, such as an ISBN.

Any item sold as an individual unit (e.g., student digital licenses, Unit 3 activity books, Unit 1 teacher guides, letter cards) must be listed as a separate component. Once submitted, components may not be added or removed from the list; however, TEA permits updates to ISBNs. Components without an ISBN or other unique identifier are not considered valid and will not be reviewed.

The component list provides a clear, consistent reference for reviewers throughout the review process and a definitive list of components for liaisons during the contracting phase, if approved by the SBOE. By providing correct titles, standardized naming conventions, and accurate ISBNs or unique identifiers, the component list ensures precision in reporting and component identification. It also serves as a verification and compliance tool, functioning as a checklist for official bids and enabling TEA to confirm that all required components have been properly submitted in EMAT. Additionally, the component list supports reviewer workflow by enabling accurate tracking and reporting of factual errors, content feedback, three-cueing issues, and suitability flags (red/green), helping ensure a thorough and efficient review.

Publishers should ensure that components are listed at the level at which they are sold, distinguishing between individual items and collections. Titles and naming conventions should be clear, consistent, and aligned with how materials are presented to users and reviewers. Each component must include a unique identifier, such as an ISBN, applied consistently across formats. Alternative formats (digital, print, or accessible versions) should be listed appropriately based on whether the content is identical or distinct. Finally, ensure that all components necessary for full instructional use, including instruction, practice, assessment, and teacher support, are included and described with sufficient detail to support reviewer understanding, accurate reporting, and meaningful feedback.

• Confirm that every component included in the instructional materials submission for each grade‑level program is listed at the level at which it is sold.
• Assign a unique identifier (e.g., ISBN) to every component.
• Ensure component titles and naming conventions are clear, consistent, and aligned with how materials are presented to users and reviewers.
• Finalize the Component List, noting that components cannot be added or removed after submission. If needed, ISBN updates are the only change that is permitted.
• Save a copy of the Component List Template using the following naming convention: CL_GradeLevel_ProductName, e.g., CL_G1_STEMscopesTX. 
• Submit the component list using the IMRA Cycle 2026 Components List Publisher Submissions Form to TEA by 5:00 p.m. CDT on Friday, March 27, 2026. 

The navigation guide orients reviewers to the structure and organization of the materials while providing a clear, consistent reference across review teams. It supports accuracy and consistency by supplying correct titles and naming conventions to be used in reports and modeling clear location guidance. In addition, the navigation guide enhances reviewer workflow by enabling quick access to evidence for quality and implementation indicators and bringing essential program elements to the forefront, ultimately improving efficiency, accuracy, and evidence reporting throughout the review process.

A Navigation Guide must be created for each grade level or course within a program offering and must include a brief orientation video lasting no more than 15 minutes. The video should demonstrate how to log into the platform (if required), access teacher and student materials, and locate assessments, answer keys, and essential artifacts such as the scope and sequence. For print‑only programs, the video should display images of the materials and explain how reviewers can best orient themselves. Orientation videos may not include any marketing content.

Using the template provided, create a separate tab for each grade level or course that includes the publishing company, program title (with grade or course designation), and a link to the orientation video. List each artifact type, artifact title, artifact link, and a clear navigation description. Enter as many artifacts as possible to direct reviewers to all relevant aspects of the program.  The template contains a list of common artifacts (e.g., scope and sequence, implementation guide, pacing guide). This is not a list of required artifacts. You may edit the artifact fields as needed to best represent your product components. 

Please note that detailed instructions can also be found on the READ ME tab of the navigation guide file.

Examples of common artifacts include: 

• Scope & Sequence
• TEKS Guide - Lesson Alignment Resource
• ELPS Guide
• Unit/Module Overview
• Pacing Guide
• Assessment Guide
• Teacher's Guide(s)
• Source Navigation Guide
• Orientation Video
• Lesson Implementation Guide
• Differentiation Guide
• Student Lessons
• Progress Monitoring Guide
• Research Guide/Glossary
• Family/Caregiver Guide
• Supplementary Reading
• Supplementary Materials
• Digital Components

• Record an orientation video (15 minutes or less), free of any marketing materials, which demonstrates:
  • Logging into the platform
  • Accessing teacher and student materials
  • Locating assessments, answer keys, and essential artifacts
  • Images of materials and guidance for reviewer orientation for print‑only programs.
• Download the Navigation Guide file. 
• Save the file using the following naming convention: NG_GradeLevel_ProductName, e.g., NG_G1_STEMscopesTX. 
• Create a separate Navigation Guide tab for each grade level or course in the program offering.
• Enter required program information on each tab, including:
  • Publishing company
  • Program title, grade level, and course
  • Link to the orientation video
• Add artifacts with clear navigation descriptions and direct links to key materials.
• Confirm that artifact links function correctly and support quick access for reviewers.
• Review the Navigation Guide to ensure it clearly communicates program structure and supports efficient reviewer workflow.
• Save your work.
• Submit the component list using the IMRA Cycle 2026 Components List Publisher Submissions Form to TEA by 5:00 p.m. CDT on Friday, March 27, 2026.

During the editorial review, evaluate content for accuracy and alignment with the applicable standards and review rubrics.

• Content Accuracy: Verify that the information is accurate and up-to-date, and check for grammatical errors, typos, and inconsistencies.
• Rubric Alignment: Review the applicable TEKS and quality rubric and the suitability rubric and add and/or edit content as necessary to address any known deficiencies.

• Communicate this requirement to your editorial team.

• Review the applicable TEKS and quality rubric and suitability rubric.

• Conduct editorial reviews and make necessary content changes by 5:00 p.m. CDT on Friday, March 27, 2026.

You must identify where in your materials each student expectation (SE) is covered. Each SE is separated into its component parts or breakouts. You must demonstrate alignment to each SE breakout to demonstrate coverage of the associated SE. You must provide hyperlinks to the exact location of the cited content in your correlations. All digital materials must also contain embedded correlations that direct users to the exact location in materials where each SE is covered. 

Embedded correlations are links or references built directly into the digital material that take users to the exact location where a specific standard or Student Expectation (SE) is addressed. These interactive SE references appear within lessons, activities, or assessments and allow users to quickly access where an SE is taught, practiced, or assessed. Publishers may create embedded correlations by importing a correlations CSV file downloaded from the publisher’s dashboard into their digital material.

The minimum standard alignment requirement varies by material classification and is outlined below. 

• Full-subject, tier-one materials for K–12 English mathematics and K–5 English Language Arts and Reading (ELAR) must cover 100% of the TEKS and ELPS for the intended subject and grade level or course in the student and teacher materials.
• Full-subject, tier-one materials for K–12 Spanish mathematics, K–5 Spanish Language Arts and Reading (SLAR), K–12 Career and Technical Education (CTE), and K–12 fine arts must cover 100% of the TEKS for the intended subject and grade level or course in the student and teacher materials. 
• Partial-subject, tier-one materials for K–3 English and Spanish phonics materials must cover 100% of the applicable TEKS as defined by TEA.
• Supplemental program submissions for K–12 mathematics and K–5 ELAR and SLAR must cover 100% of the TEKS the publisher self-identifies as addressed in their response to the RFIM. (Note: For supplemental ELAR and SLAR materials, publishers are required to select, at a minimum, the TEKS identified by TEA in the applicable crosswalk document, based on the learning quality sections the publisher chooses to be evaluated against. 
  • To use the crosswalk, publishers should first confirm their product classification and identify the learning quality sections selected for evaluation, then consult the corresponding crosswalk to determine the required TEKS. Publishers must align and embed at least those identified TEKS within their materials, with additional TEKS included as desired, provided the minimum crosswalk requirements are met.) 

IMRA reviewers will use the correlations you supplied as their primary reference as they review the instructional materials for standards alignment. You must supply carefully chosen, detailed, and accurate correlations. Poorly chosen correlations can result in a program being determined ineligible for approval.

The TEKS for every subject area shares four core structural components.

Introduction

• Appears at the beginning of every TEKS chapter. 
• Explains the purpose, organization, and instructional approach for that subject or grade level. 
• Provides context about how knowledge and skills develop over time.

Strands

• Broad categories of related knowledge and skills within the subject. 
• These organize the subject into major themes (e.g., in ELAR: comprehension, composition; in math: number operations, algebraic reasoning).

Knowledge and Skills Statements 

• High-level statements that describe what students should understand within each strand. 
• They introduce and frame the more specific expectations that follow.

Student Expectations (SEs)

• Numbered and lettered statements (e.g., 3.5(A)). 
• Detail exactly what students must know and be able to do. 
• These are the required, assessable expectations used for curriculum, instruction, and STAAR alignment.

During the quality review, each material will be evaluated to determine the extent to which they align with the SEs for a given subject area and grade level or course. There are two types of SEs—content standards and process standards. Content standards describe what students must learn. Process standards describe how students are expected to think, reason, and demonstrate understanding.

To demonstrate coverage of a student expectation, you must provide at least two citations for each breakout. Standards must be covered in the student and teacher materials. TEA strongly recommends adding additional citations in case the review team rejects citations. Up to eight citations can be entered for each breakout. 

There are two types of citations—narrative citations and activity citations. A narrative citation provides an opportunity for the teacher to teach the knowledge or skill or an opportunity for the student to learn the knowledge or skill. An activity citation provides an opportunity for the student to demonstrate the knowledge or practice the skill. 

The breakout requirements can be reviewed in the IMRA Review Dashboard. The majority of the TEKS require one narrative citation and one activity citation. Process standards have different correlation requirements than non-process standards. To meet the requirements for process standards, you can provide one narrative and one activity citation or two activity citations for each breakout. Mathematics K─12 include mathematical process standards for all the student expectations in knowledge and skills statement (KS)1 for each course. 

Any citation accepted from student material will count towards coverage in teacher material. This is because teachers use both the student and teacher materials to plan and deliver instruction.  

Breakout requirements for the ELPS can be found in the IMRA Review Dashboard or in the ELPS breakout documents. Each ELPS breakout requires only one citation, either a narrative or an activity, from materials intended for students or teachers in grades K–12, unless otherwise noted at the breakout level. As with TEKS breakouts, TEA strongly encourages publishers to include multiple citations in case a reviewer rejects a citation. Up to eight citations may be entered for each ELPS breakout. Any citation accepted from student materials will also count toward coverage in teacher materials.

To learn more about correlations, please review the correlations training recording. 

Submitting preliminary correlations, otherwise known as Form B, during the IMRA Cycle 2026 submission process allows you the opportunity to deepen your understanding of the correlation process and to get feedback on your correlation strategy, potentially increasing the likelihood of success at the standards-alignment review.

You must enter preliminary correlations into Form B for a combined minimum of ten breakouts for standards alignment for each program. Except for supplemental math, you must enter three examples for suitability excellence in each program. Lastly, you will complete the Quality Rubric Correlations (QRC) tab. Form B is completed for each program that you are intending to submit for review. 

If selected for IMRA Cycle 2026, TEA will review the correlations and provide feedback. Citations will be reviewed for completion, clarity, and accuracy, but TEA will not provide feedback about the actual content cited. TEA will share feedback after the preliminary correlations review, so you can implement across all correlations. 

Next Steps

• Apply feedback from the preliminary correlations and begin entering correlations into the IMRA Review Dashboard.

Final correlations must be submitted for every program selected for review. Use the feedback provided by TEA for your preliminary correlations to complete the remaining correlations for each program selected for review. Correlations can be entered manually into the IMRA Review Dashboard or uploaded using a CSV file. Each program in the dashboard has a unique CSV file to download. Add citations to the unique CSV file. Save the file as an Excel file to work in and then save it as a CSV UTF-8 (comma-delimited) file to upload back into the dashboard. 

As you enter correlations into the IMRA Review Dashboard, you will notice that the text in the action required section on the program overview page next to each KSS and SE will change from red (action required) to green (no action required), and the progress bar will fill in. The IMRA Review Dashboard will automatically calculate and display the TEKS percentage as correlations are entered. 

For programs that require ELPS, you must toggle to the ELPS tab to enter correlations for the ELPS. Once the progress bar reaches 100% complete, the Submit for Review button will be active. Select Submit for Review and do not override the system calculated TEKS score.   

Next Steps

• Create each program selected for review in the IMRA Review Dashboard. A program must be entered for each grade level associated with the program because the standards are different for each grade level and course. For example, a phonics program being reviewed for grades K–3 will have four programs created in the IMRA Review Dashboard (one for each grade level). Add the program login credentials when creating the program. Credentials can be updated by selecting Edit Program Information on the program overview page. 
• Add components for each program selected for the review in the IMRA Review Dashboard. Click Add Components on the program overview page. Components can be added manually or through a CSV import. If a component is available in both print and digital format, enter the print component ISBN in the ISBN field and the digital component ISBN in the Additional ISBN field. 
• Review the citation import instructions and the troubleshooting and additional information sections in the dashboard if using the import feature. If issues occur when using the citations import, check the instructions and troubleshooting. If the problem continues, submit an IMRA help desk ticket and attach the file that won't upload. TEA will review it or share it with the dashboard vendor to fix the issue.
• Submit final correlations for every program selected for review in the IMRA Review Dashboard by 5:00 p.m. CDT Friday, April 10, 2026. To submit the final correlations, select the Submit for Review button on the program overview page.
• Submit an IMRA help desk ticket for any issues uploading correlations. Attach the file that is not uploading to the IMRA help desk ticket.

The purpose of quality correlations is to provide an opportunity for you to showcase your program’s alignment with the applicable IMRA quality rubric and to give the starting point for quality review teams when navigating your product to gather evidence in the materials.

The quality rubric is divided into two categories: Implementation Quality and Learning Quality. 

The Implementation Quality category is similar for all content areas and assesses whether the instructional materials include components that support effective implementation in the classroom. This category focuses on several key aspects:

• Intentional Instructional Design: Ensures that the materials are designed with clear instructional goals and structured to facilitate effective teaching and learning.
• Progress Monitoring: Evaluates whether the materials provide tools and strategies for tracking student progress and assessing their understanding over time.
• Supports for All Learners: Checks if the materials include resources and strategies to accommodate diverse learning needs, ensuring that all students can access and benefit from the instruction.

The Learning Quality category is specific to the subject being reviewed. Focused on grade-level content, the indicators in this category align with evidence-based research on the best teaching methods for the subject. When taught as designed, the instructional materials support students in achieving grade-level proficiency on the standards.

For publishers with supplemental RLA materials, you must also identify which of the quality rubric learning quality sections you wish your materials to be evaluated against using the IMRA Cycle 2026 Supplemental English and Spanish Language Arts Learning Quality Rubric Selection Form. Publishers are responsible for selecting the specific learning quality sections they believe their materials align to. Publishers may select one or more learning quality sections; however, if a section is selected, the materials will be evaluated against all indicators within that section. In addition, each learning quality section requires alignment with specific student expectations as identified in the crosswalk document.

You must complete the IMRA Cycle 2026 Quality Rubric Submission Tool to provide correlations to the quality rubric for their program. This tool is designed to identify examples of where the publisher believes content aligns with each quality rubric indicator within the instructional materials. These correlations are not intended to be an exhaustive list of content that aligns with the rubric indicators. Quality rubric correlations are used as a reference for reviewers; however, reviewers are not required to accept the publisher’s quality rubric correlations as evidence of alignment to the quality rubric.

The tool is organized by indicator number and guidance, enabling you to provide specific locations in the instructional materials for reviewers to examine. It is divided into sections for each grade/course level, allowing you to specify where content aligned to each indicator may be found. 

You will submit the IMRA Cycle 2026 Quality Rubric Submission Tool in two submissions. 

• The implementation quality section of the quality rubric correlations is due by 5:00 p.m. CDT on April 10, 2026. 
• The learning quality section of the quality rubric correlations is due by 5:00 p.m. CDT on April 29, 2026.  

The SBOE has not established a minimum quality score required for approval; however, any materials submitted for K–3 English or Spanish language arts or phonics must score 100% of the available points in Section 4 of the quality rubric to demonstrate compliance with applicable phonics laws and rules and be eligible for SBOE approval.

Next Steps

• Review the quality rubric associated with their subject area and begin identifying where the instructional materials indicators align with their product.
• For RLA supplemental instructional materials, complete the IMRA Cycle 2026 Supplemental English and Spanish Language Arts Learning Quality Rubric Selection Form by 5:00 p.m. CDT on February 25, 2026. 
• Complete the IMRA Cycle 2026 Quality Rubric Submission Tool (implementation quality section only) and submit it via Smartsheet form by 5:00 p.m. CDT on April 10, 2026. 
• Complete the IMRA Cycle 2026 Quality Rubric Submission Tool (learning quality section only) and submit it via Smartsheet form by 5:00 p.m. CDT on April 29, 2026.

Instructional materials are evaluated using the SBOE-approved suitability rubric to ensure that the instructional material is “suitable for the subject and grade level” per Texas Education Code (TEC) Sec. 31.022(a). The suitability rubric identifies both prohibited and required content, and publishers must clearly and accurately identify in their instructional materials where reviewers can locate required content. 

You will need to submit lesson-level evidence examples to demonstrate compliance with Suitability Indicator 2.1–2.1.1 (found in Category 2 – Alignment with Public Education’s Constitutional Goal of the suitability rubric) and Suitability Indicator 6.2 (found in Category 6 – Promoting Sexual Risk Avoidance of the suitability rubric). 

Category 2 – Alignment with Public Education’s Constitutional Goal

• Suitability subcategories 2.1 and 2.1.1 are associated with the state’s value of preparing children for self-governance by promoting American patriotism, Texas history, and the free-enterprise system, along with understanding the importance of democratic principles of national and state heritage, including the founding documents of the United States. 
• All full-subject tier-1, partial-subject tier-1, and supplemental instructional materials, as defined by TEC, §31.002, for subjects identified in TEC, §28.002(a)(1) intended for kindergarten to grade 12, other than supplemental mathematics, are required to include positive evidence of compliance with category 2, including subcategories 2.1 and 2.1.1 of the rubric. 

Category 6 – Promoting Sexual Risk Avoidance

• Suitability subcategory 6.2 is associated with the state’s values on abstinence education. If relevant content is present in full-subject tier-1, partial-subject tier-1, and supplemental instructional materials, including supplemental mathematics, as defined by TEC, §31.002, for subjects identified in TEC, §28.002(a)(1) and (2) for category 6 of this rubric, then reviewers must collect lesson-level evidence of compliance with indicator 6.2.

You are required to complete a correlations document to determine if the instructional materials contain content related to 2.1–2.1.1 and 6.2, and, if they do, document the lesson-level evidence that demonstrates compliance. You will submit information for the product and grade level, enabling publishers to provide specific locations in the instructional materials for reviewers to examine. 

Next Steps

• Thoroughly review the suitability rubric to identify areas of compliance and non-compliance.
• Complete the correlations and submit by April 17, 2026. The correlation document and submission tool will be shared at a later date.

The Disclosure of Campaign Contributions and Gifts is required under SBOE Operating Rule §4.3, which mandates that any publisher seeking to enter into a contract with the SBOE must declare whether, within the preceding four years: 1) they or any associated individual or legal entity made a campaign contribution to a candidate for or member of the SBOE, or 2) they conferred benefits with an aggregate value exceeding $250 on a candidate for or member of the SBOE. 

Contributions and gifts made by any of the following must be reported: 

• Any individual who would have a “substantial interest” in the person, corporation, or other legal entity as that term is defined in Texas Government Code, §572.005 (1)–(6)
• An attorney, representative, registered lobbyist, employee, or other agent who receives payment for representing the interests of the person, firm, or corporation before the board or to board members, or whose duties are directly related to the contract, grant, or charter. 
• An individual related within the first degree by affinity or consanguinity, as determined under Texas Government Code, §573.002.  

Texas Election Code, §251.001, defines a contribution as any direct or indirect transfer of money, goods, services, or anything of value intended to support a campaign or officeholder. This includes loans and guarantees, with some exceptions. It defines campaign contributions as a contribution specifically intended for use in connection with a campaign for elective office or a ballot measure, regardless of when it is made.

Texas Penal Code, §36.01,  defines benefit as anything reasonably regarded as a pecuniary gain or advantage, including benefit to any other person in whose welfare the beneficiary has a direct and substantial interest. 

One form per publisher must be completed and submitted even if no contributions or gifts were made, affirming compliance with the rule.

• Identify and record all campaign contributions and gifts given to any SBOE member since Saturday, November 16, 2022.
• Submit the Disclosure of Campaign Contributions and Gifts through the IMRA Review Dashboard by 5:00 p.m. CST on Monday, November 2, 2026. 
   

An editorial change is a modification that does not alter the instructional intent or academic content but improves clarity, accuracy, or presentation. Examples include revisions that improve clarity, coherence, and readability and formatting changes to achieve consistency in style, layout, and design. 

You may either add proposed changes manually in the IMRA Review Dashboard or download and use the CSV template to track any proposed changes. 

Next Steps

• Take the following steps in the dashboard to track proposed editorial changes:
• Log in to the IMRA Review Dashboard.
• Select the “SRP Citation Voting” tab.
• Select the program you wish to view. (Note: If you don’t see it under the “Action Required” tab, select the “No Action Required” tab.)
• Scroll to the bottom of the program details page.
• Select “Manage Errors and Corrections” in the “Publisher Errors and Changes” tile.

If you wish to use the CSV template, take the following steps:

• Download the template to track changes using the template. 
• Save the file as an Excel for each program to track your changes. 
• Download the sample XLS file with instructions. 
• Review the instructions on file import defaults and requirements. 
• Convert the Excel back to a CSV file by saving it in CSV UTF-8 (Comma-delimited) format.
• Click Choose file, select the CSV file, and select Upload Data to upload your changes. 

If you wish to enter your changes manually, take the following steps:

• Select “+Add a New Change” to access the fillable form. 
• Add details of the proposed change and click save.

Submit publisher-identified editorial changes in the IMRA Review Dashboard by 5:00 p.m. CDT on Friday, August 14, 2026.

To encourage stakeholder participation in the IMRA process and promote transparency, TEA provides public access to the pre-approval products on the SBOE website and the opportunity for Texas residents to submit comments, errors, and suitability concerns. 

Texas residents are encouraged to review materials under consideration for approval and may submit feedback during the official public comment period. Commenters must indicate whether the comment is for, against, or a comment on (a mixed opinion) the instructional materials. When comments are submitted, TEA will review and release the comment to you. An automated email notification will be sent from imra@tea.texas.gov letting you know there is a comment to respond to. You must respond to each comment by doing the following: 

• accepting the feedback and providing the exact words you intend to change or add to your program based on that feedback, or 
• rejecting the feedback and providing a rationale for declining the feedback.

Next Steps

• View and respond to public feedback.
• Log in to the IMRA Review Dashboard.
• Select the “SRP Citation Voting” tab.
• Select the program you wish to view. (Note: If you don’t see it under the “Action Required” tab, select the “No Action Required” tab.)
• Scroll to the bottom of the program details page.
• Select “Manage Comments” in the “Public Comments and Errors” tile. 
• Select “Add Publisher Response” for each public comment. 
• Select “Accept (I will make this change)” or “Reject (I will not make this change).” 
  • If you accept, you will add the exact words you intend to change or add to your program based on that feedback in the “Publisher Response” field. (Note: If the change is more detailed than can fit in the response field, you may enter a summary of the change in the response field and provide a link to the specific content change (e.g., a link that direct users to an accessible PDF with a mockup of the change or to a specific location in a new version of your program where the proposed change can be viewed.))
  • If you reject the feedback, you will provide a rationale for declining the feedback in the “Publisher Response” field. 
• Submit responses to public feedback in the dashboard by 5:00 p.m. CDT on Friday, August 14, 2026.

See the Public Hearing section for additional details. 

Through the IMRA process, IMRA reviewers are encouraged to provide feedback while conducting their review to communicate opportunities for growth and to give compliments.

Reviewers received training on the feedback submission process and were instructed that feedback is used when providing subjective suggestions or sharing preferences that do not indicate a factual or technical error. Feedback may include suggestions to improve clarity or engagement, requests for alternative examples or representations, or comments on instructional tone. You must respond to each feedback entry by doing the following:

• accepting the feedback and providing the exact words you intend to change or add to your program based on that feedback, or 
• rejecting the feedback and providing a rationale for declining the feedback. (Note: If it is a compliment, it will be marked “Response Not Required.” This type of feedback requires no action on your part.) 

Next Steps

• View and respond to reviewer feedback.
• Log in to the IMRA Review Dashboard.
• Select the “SRP Citation Voting” tab.
• Select the program you wish to view. (Note: If you don’t see it under the “Action Required” tab, select the No “Action Required” tab.)
• Scroll to the bottom of the program details page.
• Select “View SRP Feedback” in the “SRP Errors and Feedback” tile. 
• Select “Add Response” for each feedback entry. 
• Select ““Accept (I will make this change)”” or “Reject (I will not make this change).” 
  • If you accept, you will add the exact words you intend to change or add to your program based on the feedback in the “Comments” field. (Note: If the change is more detailed than can fit in the response field, you may enter a summary of the change in the response field and provide a link to the specific content change (e.g., a link that direct users to an accessible PDF with a mockup of the change or to a specific location in a new version of your program where the proposed change can be viewed.))
  • If you reject the feedback, you will provide a rationale for declining the feedback in the “Comments” field. 
    • Focus on the “Incomplete SA Feedback” tab. After you respond to feedback, it will move to the “Accepted SA Feedback” tab or the “Rejected SA Feedback” tab depending on your response. 
• Submit responses to reviewer feedback received by August 10, 2026, in the IMRA Review Dashboard by 5:00 p.m. CDT on Friday, August 14, 2026.
•  Submit responses to reviewer feedback received after August 10, 2026, in the IMRA Review Dashboard by 5:00 p.m. CDT on Monday, October 12, 2026.

SBOE members evaluate instructional materials under consideration for approval and review IMRA reports prior to the vote in November 2026 to ensure alignment with the TEKS, promote educational quality, and ensure materials are suitable for the subject area and grade level. 

SBOE members may provide you with feedback about the materials under consideration for approval prior to the vote in November 2026. The feedback may be shared publicly during SBOE discussions during the IMRA Cycle 2026 agenda item(s), directly with the publishers in written or oral communications, or through TEA using the public comment form. 

Unless the feedback is shared via the public comment form, you will respond using the process for publisher-initiated changes. If proposing a change in response to SBOE feedback, you should categorize the change appropriately (i.e., error correction, editorial change, or new content) and begin the response with, “In response to SBOE feedback provided on MM/DD/YYYY.” 

Next Steps

• Take notes regarding any feedback received during SBOE meetings or via direct communication with an SBOE member.
• Submit responses to any SBOE feedback received prior to August 10, 2026, in the IMRA Review Dashboard by 5:00 p.m. CDT on Friday, August 14, 2026.
• Submit responses to any SBOE feedback received after August 10, 2026, in the IMRA Review Dashboard by 5:00 p.m. CDT on Monday, October 12, 2026. 

Texas residents are encouraged to review materials under consideration for approval and may report factual errors found in the pre-approval materials during the official public comment period. When alleged errors are submitted, TEA will review and release the error to you. An automated email notification will be sent from imra@tea.texas.gov letting you know there is a comment to respond to. 

You must respond to each alleged error by:  

• accepting the error and providing the exact words you intend to change or add to your program to correct the error, or 
• rejecting the error and providing evidence to support your claim that it isn’t an error. 

Next Steps

• Take the following steps in the dashboard to view and respond to public-reported errors:
• Log in to the IMRA Review Dashboard.
• Select the “SRP Citation Voting” tab.
• Select the program you wish to view. (Note: If you don’t see it under the “Action Required” tab, select the No “Action Required” tab.)
• Scroll to the bottom of the program details page.
• Select Manage Reported Errors in the Public Comments and Errors tile. 
• Select “Add Publisher Response” for each public-identified error. 
• Select “Accept (I will make this change)” or “Reject (I will not make this change).”
  • If you accept, you will add the exact words you intend to change or add to your program to correct the error in the “Publisher Response” field. 
    • Note: If the change is more detailed than can fit in the response field, you may enter a summary of the change in the response field and provide a link to the specific content change (e.g., a link that direct users to an accessible PDF with a mockup of the change or to a specific location in a new version of your program where the proposed change can be viewed.)
  • If you reject the error, you will provide evidence to support your claim that it isn’t an error in the “Publisher Response” field. 
• Submit responses to public-identified alleged factual errors in the dashboard by 5:00 p.m. CDT on Friday, August 14, 2026.

Any proposed error corrections you identify after the pre-approval access is submitted must be tracked. Examples include correcting grammatical, spelling, and punctuation errors and updating content to ensure accuracy. You may either add proposed changes manually in the IMRA Review Dashboard or download and use the CSV template to track any proposed changes. 

Next Steps

• Take the following steps in the dashboard to track proposed error corrections:
• Log in to the IMRA Review Dashboard.
• Select the “SRP Citation Voting” tab.
• Select the program you wish to view. (Note: If you don’t see it under the “Action Required” tab, select the " No Action Required” tab.)
• Scroll to the bottom of the program details page.
• Select the “Manage Errors and Corrections” in the “Publisher Errors and Changes” tile. 
  • If you wish to use the CSV template, take the following steps:
    • Download the template to track changes using the template. 
      • Save the file as an Excel for each program to track your changes. 
      • Download the sample XLS file with instructions. 
      • Review the instructions on file import defaults and requirements. 
      • Convert the Excel back to a CSV file by saving it in CSV UTF-8 (Comma-delimited) format.
      • Click “Choose file,” select the CSV file, and select “Upload Data” to upload your changes. 
    • If you wish to enter your changes manually, take the following steps:
      • Select “+Add a New Change” to access the fillable form. 
      • Add details of the proposed change and click “Save.”
• Submit publisher-identified editorial changes in the IMRA Review Dashboard by 5:00 p.m. CDT on Friday, August 14, 2026.

IMRA reviewers will review the instructional materials for accuracy and report any identified alleged factual errors. You must respond to each alleged error by: 

• accepting the error and adding the exact words you intend to change or add to your program to correct the error, or 
• rejecting the error and providing evidence to support your claim that it isn’t an error. 

Next Steps

Take the following steps in the dashboard to view and respond to reviewer-reported errors:

• Log in to the IMRA Review Dashboard. 
  • Select the “SRP Citation Voting” tab.
  • Select the program you wish to view. (Note: If you don’t see it under the “Action Required” tab, select the " No Action Required” tab.)
  • Scroll to the bottom of the Program Details page.
  • Select “View SRP Feedback” in the “SRP Errors and Feedback” tile.
  • Select “Add Response” for each reviewer-identified error. 
  • Select “Accept (I will make this change)” or “Reject (I will not make this change).” 
  • If you accept, you will add the exact words you intend to change or add to your program to correct the error in the “Comments” field.
    • Note: If the change is more detailed than can fit in the response field, you may enter a summary of the change in the response field and provide a link to the specific content change (e.g., a link that direct users to an accessible PDF with a mockup of the change or to a specific location in a new version of your program where the proposed change can be viewed.)
  • If you reject the error, you will provide evidence to support your claim that it isn’t an error in the “Comments” field.
  • Focus on the “Incomplete SA Errors” tab. After you respond to alleged errors, it will move to the “Accepted SA Errors” tab or the “Rejected SA Errors” tab, depending on your response.
• Review and submit responses to reviewer feedback received by August 10, 2026, in the IMRA Review Dashboard by 5:00 p.m. CDT on Friday, August 14, 2026.
• Submit responses to reviewer feedback received after August 10, 2026, in the IMRA Review Dashboard by 5:00 p.m. CDT on Monday, October 12, 2026.

ISBN Requirements:

• Each grade-level program must have an ISBN.
• Each component, sub-component, and sub-sub-component must have an ISBN or unique identifier. (Note: ISBNs are preferred.)
• ISBNs have 13 characters, but EMAT will allow entries of up to 17 characters to allow for extensions to make ISBNs unique without purchasing additional ISBNs. (More information about ISBN extensions can be found below.)
• ISBNs (or unique identifiers) must not have been previously used in EMAT by a publisher. You should ensure that your ISBN (or unique identifier) is unique to your materials so that the ISBN that you are using is not used by another publisher for their materials.

If you do not use an electronic data interchange (EDI) to process orders, you can add up to a three-digit extension to the end of the 13-digit ISBN to create unique ISBNs at the program or component level. Extensions can be used to distinguish a specific number of years for a subscription (for example, 9780001234567-001 for a one-year subscription or 9780001234567-004 for a four-year subscription). You may also add an extension to distinguish the program ISBN from a component ISBN (for example, 9780001234567-SE for a student edition or 9780001234567-TE for a teacher edition). 

If you are using EDI, you may not add extensions unless your EDI team has verified your system will accept an ISBN with up to 17 characters in the files. If your EDI system will not accept up to 17-character ISBNs, you must have unique 13-digit ISBNs for every program and component. 

More information about purchasing ISBNs is available at https://www.isbn.org/. Information regarding ISBN eligibility is available online. TEA often receives inquiries about the ISBN requirement for digital instructional materials. In general, digital materials require an ISBN. Please see additional clarification below.

• Digital customized publications are eligible to have an ISBN because the EMAT ordering system requires ISBNs for inventory control. 
• If a single digital platform contains instructional materials for multiple grade levels, each grade‑level instructional publication must carry a unique ISBN, provided the grade‑level materials are distinct instructional products.
• Software requires an ISBN only if it is educational or instructional. Instructional materials submitted for the IMRA review fall into this category. 
• If a digital product is different than the printed product, a separate ISBN is required. 
• Websites are not assigned ISBNs; however, if a publisher needs to identify tracking, trading, and discovery between two product types, one of which is an accessible web-based product, then the ISBN can be assigned to the product in its web-based version. 

As much as possible, you should make every effort to ensure that ISBNs are correct in the IMRA Review Dashboard. If an ISBN is incorrect or needs to be changed, you will need to communicate with TEA directly to update the ISBNs.

1. Find Your National ISBN Agency: Visit the International ISBN Agency and select your country.
2. Create an Account: Register with your national ISBN agency.
3. Complete the Application: Fill out the application form with the necessary details.
4. Purchase the ISBN: Follow payment instructions to buy the ISBN.
5. Receive Your ISBN: Obtain your ISBN after processing.

You must have accurate ISBNs for your final correlations due April 10, 2026.

You may choose to provide print materials for IMRA reviewers. Print materials that are not available digitally (e.g., trade books) are required to be sent to the review teams. Print materials may be hand-delivered to the hotel or shipped to the hotel before the meeting. These materials will not be returned. If you choose to ship materials, we ask that you adhere to the shipping guidelines outlined below to help us receive, process, and distribute materials efficiently. 

Shipping Information

For the Quality Kick‑Off Meeting, each review team will include five reviewers; therefore, publishers are required to provide five separate sets of materials per grade-level program. For the Suitability Kick‑Off Meeting, each team will include three reviewers, and publishers must provide three separate sets of materials per grade-level program.

Products will be assigned to teams using the following general grouping strategy: 

• Full-Subject, Tier-One CTE: These groupings will depend on publisher submissions, but each team will be assigned approximately 3 products. 
• Full-Subject, Tier-One ELAR or SLAR: K–1, 2–3, 4–5 
• Full-Subject, Tier-One Fine Arts: K–2, 3–5, 6–8, High School 
• Full-Subject, Tier-One Mathematics: K–2, 3–5, 6–8, High School 
• Partial-Subject, Tier-One English Phonics or Spanish Phonics: K–3 
• Supplemental ELAR or SLAR: K–2, 3–5, 6–8, High School 
• Supplemental Mathematics: K–2, 3–5, 6–8, High School

Packing Slip (Required in Every Box) 

Each box must include a detailed packing slip with the following clearly listed: 

• Publisher Name 
• Product Name 
• Grade Level or Grade Band 
• Subject Area 
• Titles, ISBNs, and Quantities 
• Total Number of Boxes for the shipment 

Box Labeling Requirements 

Label every box on the outside with the following: 

• Publisher Name 
• Product Name 
• Grade Level or Grade Band 
• Subject Area 
• Box Number (e.g., Box 1 of 2, Box 2 of 2) 
• If a set of materials spans multiple boxes, all should be clearly marked as part of the same set (e.g., “Box 1 of 3 for Grade 4 Math”). 

Please follow the best practices for shipping.

• Ship by grade level or band: When possible, organize shipments by individual grade level or grade band.
• Keep subject areas separate: Avoid mixing multiple subject areas in the same box unless necessary.
• Do not mix grades in one box: If mixing is unavoidable, contents must be clearly separated and labeled inside the box and on the packing slip.

• Determine if any print materials are required (materials that aren’t available digitally, e.g., trade books). These materials will be marked as print only in the components list. 
• Decide if optional print materials will be provided to reviewers. 
• Fill out the IMRA Cycle 2026 Pre-IMRA Kick-Off Survey. The shipping instructions and hotel details are available in IMRA Cycle 2026 Publisher Resources ShareFile.
• Download the Publisher Shipping Form from ShareFile. After filling out the form for both kick-off meetings, submit the Publisher Shipping Form through the help desk. 

The Publisher Setup Form is required to get new publishers in EMAT. You will need access to EMAT to enter official bids and other deliverables throughout the IMRA process and to review instructional materials orders throughout the contract period if approved through IMRA. 

Each publisher must have at least one user with access to EMAT. There is not a limit to the number of EMAT users a publisher can have, so there is no need to share login credentials. Your vendor ID is created when you submit the Publisher Setup Form. An email will be sent letting you know that you have been set up in Centralized Accounting and Payroll/Personnel System (CAPPS), the platform that currently houses EMAT. Once you have been set up in CAPPS, you can request access to TEA Login (TEAL). EMAT access requests through TEAL expire after five days if no action is taken. You will receive an email confirmation once your request has been approved.

• Follow the steps below to request a TEAL account, if you do not already have one, and then request EMAT access. 
  • Follow the instructions below to request a TEAL account:
    • Click “TEAL Login” located on the top bar of the TEA homepage.
    • Select “Request New User Account.”
    • Complete the fields on the User and Access Management page.
    • Click “Submit.”
  • After logging into your TEAL account, follow the instructions below:
    • Click “My Application Accounts” on the Self-Service menu on the left.
    • Click “Request New Account.”
    • Select “EMAT” in the pop-up window.
    • Click “Add Access” on the My Accounts tab.
    • Enter “EMAT” in the “Employing Organization” field and select “EMAT Vendors/Publishers (940085).”
    • Select your role and enter your Vendor ID in the “Vendor ID” field (contact TEA for assistance with obtaining your 10-digit Vendor ID).
    • Click “Done” when all fields are completed.
    • Click “Save Changes.”
• Review the instructions in the Publisher Setup Form. If applicable, complete the form, and submit by June 22, 2026.
• Request a TEAL account if you don’t already have one. TEAL accounts are automatically approved. Then follow the steps above to request access to EMAT. If you will assist in submitting official bids, request access by June 29, 2026. 

Letting TEA know how you will place orders helps TEA plan, avoid delays, and support districts with smoother delivery and implementation of IMRA-approved instructional materials. 

Before you can submit any official bids, you must submit an Order Processing Information Form providing information on how you plan to process your orders. 

You may process orders using Electronic Data Interchange (EDI), a process through which a file is sent containing the order information, and a file containing shipping details is returned to TEA. 

Alternatively, you may process orders manually using EMAT. This requires you to log into EMAT to view order information and enter shipment details. If you are processing EMAT orders through EDI, your server will receive a file with orders and order details. If you are processing EMAT orders through email, you will receive an order notification through email and must review those orders in EMAT for details. 

The Company Information Form is required to ensure TEA has accurate and up-to-date contact details for key personnel at your company. This form supports communication and coordination throughout the State Review and Official Bidding Process.

The company information must include the following:

• Main TEA Contact—The person responsible for submitting most deliverables.
• Bids and Contracts Contact—The person responsible for submitting bids and receiving contracts.
• Accessible Material Contact—The person responsible for producing NIMAS files or ensuring accessibility of digital materials.
• Production Manager Contact—The person responsible for producing instructional material.
• Sales Contact—The person a district should contact to place new orders.
• Customer Service Contact—The person a district should contact to resolve issues with existing orders.

If any of your staff's contact information changes after you submit your Company Information Form, you must inform us so we can reopen the form and allow you to make updates.

• Confirm that you have publisher bidding access in the EMAT system. (See Publisher Setup Form and EMAT Access)
• Confirm that your EMAT access is active by entering your username and password in the EMAT system. (See Publisher Setup Form and EMAT Access.).
• Submit your Order Processing Information Form via the EMAT system. 
  • Note: Only one form should be submitted per publisher, and this form must be submitted before entering your first bid.
• Submit your Company Information Form via the EMAT system. 
  • Note: It is only necessary to provide the company information once, regardless of the number of bids you submit.

Please note that the Official Bid must include all components* listed in your Component List and cannot include items that are not on your Component List.  

The following explains the three packaging options in EMAT: 

Option A | Two separate programs, one for all student materials and one for all teacher materials. 

• Teacher Programs:
  • Ordered based on the requested teacher quantity.
  • Includes all required components for the teacher.
• Student Programs:
  • Ordered based on the requested student quantity.
    • Includes all required components for the student.

Option B | Student program. 

• One program that must include at least one student component and may also include teacher components that are provided with each order if the minimum ratio is purchased (e.g., 22:1).
• Ordered based on student quantities in a publisher-defined ratio.
  • Example: 
    • School System orders 24 student programs and will receive 1 set of teacher materials.
    • The school system orders 48 student programs and will receive 2 sets of teacher materials.
    • The school system orders 20 student programs and will receive 0 teacher materials. 
    • In this last scenario, the school system would need to submit a component requisition to order the teacher materials. 

Option C | Teacher (Classroom Set/Campus Set) Program. 

• One program that includes teacher and student materials.
  • Ordered based on teacher quantities in a publisher-defined ratio. 
  • Bids of this type may include student materials for the class as a whole (e.g., leveled readers or manipulative kits) rather than those provided to every student (e.g. student workbook or student textbook). 
  • Class set example: Publisher determines ratio is 1:24. School System orders 1 teacher program and receives materials for 24 students. School system orders 2 teachers and receives materials for 47 students.  
  • Campus set example: Publisher determines ratio is 1:500. School system orders 1 teacher program for each campus, a total of 2 programs. They will receive student materials for 1,000 students. 

Additional Requirements: 

• School systems must order all components in their initial order, unless eligible for a component exemption (see below for more information).
• Publishers may only have one core program that contains ALL components. Should a school system want to order in a unique combination after their initial purchase of all materials, they may do so via a component requisition. 
  • Example: A reading language arts program includes teacher editions, trade books, activity books, and decodables. Their core program includes ALL components. 
  • Non-example: A reading language arts program includes all components listed above. They cannot have a program that includes just the decodables and trade books. If a school system needed to order only the decodables and trade books (after their initial purchase), they could do so via a component requisition. 
  • Publishers may offer multi-year subscriptions, though each subscription length should mirror the core program offering. 
• Publishers with bids that contain components that local school systems are likely to already possess (e.g., manipulative kits, trade books, etc.) may create bids with and without these components; however, before a local school system can purchase a package without those components using the additional $40 per student entitlement, they must apply and be approved for an exemption. 
• Naming convention of each program must follow the below:
  • Option A programs: 
    • Title_ Course/Grade Level_ MUST ORDER TEACHER/ STUDENT PROGRAM SEPERATELY
    • Description must include: “Must requisition Program ISBN XXXX separately” if space is available
  • Option B or C programs: 
    • Title_ Course/ Grade Level_
  • Programs without all required components (such as manipulative kits or trade books)
    • Title_ Course/Grade Level_ MISSING REQUIRED TRADE BOOKS
    • Title_ Course/Grade Level_ MISSING REQUIRED MANIPULATIVE KIT

Each component must be clearly described with the following information:

• Class Type: Indicate whether the bid is designed for students, teachers, or as a teacher system. Select one of the three options listed above
• Media Format: Specify whether the component is provided in print, digital, or another format including audio products, booklets, big books, Blackline Masters, booklets, CDs, DVDs, hardware products, kits, lesson plans, MP3, notebooks, online internet, other, software products, textbook, product/book, Video, or workbook.
• Print Consumable: Indicate whether the component is consumable (i.e., intended for one-time use and replacement).
• System Requirements: For digital components, provide finalized system requirements. This must include:
  • The type(s) of supported devices (e.g., PC, Windows tablet, iPad, Chromebook)
  • The oldest and newest supported operating system versions

If any updates to system requirements are necessary after submission, you must notify TEA via the TEA Help Desk.

Each bid must include a unique ISBN for the overall program, as well as a unique ISBN for each component and subcomponent. This can be challenging when offering the same materials for different subscription lengths (e.g., one year, four years, or eight years). If you do not use EDI to process orders, you may use a three-digit extension to differentiate subscription lengths:

• Example:
  • 9780001234567-001 for a one-year subscription
  • 9780001234567-004 for a four-year subscription
  • 9780001234567 (base ISBN) for an eight-year subscription

You may also use extensions to distinguish between program and component ISBNs, such as:

• 9780001234567-SE for a student edition
• 9780001234567-TE for a teacher edition

However, if you use EDI, extensions are not permitted. In that case, each program and component must have a unique 13-digit ISBN.

The price for any package or component must not be higher than the lowest price offered for the same materials to any U.S. state, public school, or district. If the materials are sold at a lower price elsewhere at any point during the contract period, the bid price must be lowered to match.

In accordance with TEC §31.151(a)(1)–(2) and 19 TAC §67.81, the SBOE may impose administrative penalties on publishers or manufacturers who offer materials in Texas at a higher price than in any other U.S. jurisdiction.

After you submit your Official Bids and they are approved by TEA staff, the contracts team will create your bid report documents (Exhibit A) and send them to you for review. It’s important to check these documents carefully to make sure everything is correct, as they will become part of your instructional materials contract. If you find any mistakes, submit an IMRA Help Desk Ticket so your liaison can reopen EMAT for you to make changes.

Should you need edits to the Official Bids after contracts are executed, a publisher may request a Post-Contractual Bid Update. However, these edits must still follow the above-mentioned guidelines. 

Similar to preliminary correlations, this process provides an opportunity for TEA to review your package and component pricing and offer constructive feedback, supporting the refinement and accuracy of your final bid submission(s).

After attending the bid training during office hours (held in Summer 2026), please submit at least one bid that includes all components reviewed through the IMRA process. (Note: If submitting separate bids for student and teacher components, you must submit one of each.) 

To ensure your submission is complete and accurate, schedule a time to review your bid with your publisher liaison using their booking link. If you don’t have the link, you can request it by submitting a ticket through the IMRA Help Desk. At this meeting, you and your liaison will review your official bid to make sure it includes everything listed in your Component List and fully represents your program with accurate pricing. This review helps catch any issues and gives you helpful feedback before you submit any additional bids.

After your scheduled meeting, continue submitting as many bids as possible, but at least one bid per eligible program by the August 28, 2026, deadline.

EMAT will close after the initial bid deadline for a short period of time while TEA staff reviews your submissions. TEA staff will provide you with the necessary corrections and suggestions for improvement, and then EMAT will reopen to allow you to continue submitting additional bids.

The option to submit additional bids is intended to give publishers flexibility to better meet the needs of local school systems. These additional bids may include multiple subscription years. In addition, publishers can make edits to their initial bids, such as lowering the price. 

Following the initial Official Bid submission deadline on August 28, 2026, you may continue submitting additional bids in EMAT through Monday, October 12, 2026. This additional submission period allows you to make corrections to the bids you submitted during the initial submission period and to enter new bids. 

• Confirm that you have publisher bidding access in the EMAT system. (See Publisher Setup Form and EMAT Access.)
• Submit your Company Information Form and your Order Processing Information Form via the EMAT system. (See Order Processing Information Form and Company Information Form)
• Submit your Initial Bids via the EMAT system by 5:00 p.m. CDT on Friday, August 28, 2026.
• Review feedback from TEA on your initial bids.
• Make any required corrections or edits on your initial bids as soon as possible.
• If desired, submit Additional Bids via the EMAT system by 5:00 p.m. CDT on Monday, October 12, 2026.

Pre-approval submissions must be full and complete versions of the instructional materials. All components included in the program must be available for review. Any component that is not fully developed by the deadline for submission of the pre-approval instructional materials access, including completion of the required pre-submission editorial review, may not be included in the submission. You may not add or alter content included in this submission in any way until you submit the post-approval instructional materials access.

If the submission is adaptive, you must also supply access to the full item bank in a way that does not require reviewers to complete a pre-assessment or answer questions in a specific sequence to unlock views of questions or activities.

You must supply TEA and each education service center (ESC) with electronic access to all components and artifacts that are included in an instructional materials program, including:

• material used by the teacher, including lesson plans, answer keys, grading rubrics, teacher guidance, and unit plans,
• material used by students, including books, supplementary materials, workbooks, diagnostic and progress monitoring tools,
• material used by a principal or campus instructional leader to support instruction, and
• material used by parents to support their students’ mastery of the content.

The following criteria must also be met for pre-approval versions of instructional materials programs:

• All content and components intended to be included in the final program must be included in the submission.
• Individuals may not be required to provide any identifying information (e.g., name, phone number, email address, etc.) when accessing the instructional materials.
• Access must allow multiple, simultaneous users.
• Submissions must be free of sales and marketing materials.
• Content must not be hosted in a cloud-based environment that allows editing.
• Content must remain unchanged throughout the entire approval process.
• Each component must be searchable by keywords. (Note: This applies only to digital programs.)
• Embedded TEKS and ELPS correlations that direct users to the specific content cited for standards alignment. (Note: This applies only to digital programs.)

TEA will share access credentials on the SBOE website to allow the public to review the materials under consideration for approval by the SBOE. At the request of the publisher, TEA will not share access to assessments or answer keys if the publisher can provide access credentials to be shared with the public that do not include that content. 

Print copies may be provided to IMRA reviewers at your discretion and expense. The print materials will not be returned. (See “Optional Print Materials for IMRA Reviewers.”)

Upon request of a local school system, you must provide an electronic sample of the submitted instructional material. You may also provide print copies at your discretion and expense. You may make arrangements with school districts or open-enrollment charter schools to retrieve samples after local selections are completed, but the state does not guarantee the return of sample instructional materials. Samples of instructional materials provided to school districts shall be labeled "Sample Copy - Not for Classroom Use."

Upon request of an SBOE member, you will need to provide the member with a print copy of all product components, if a print format is available. Your liaison will work with you to arrange logistics should a request for print materials be received by an SBOE member.

• Provide TEA and ESCs electronic access to all materials for teachers, students, administrators, and parents.
• Submit complete versions of materials at the start of the review. No changes are allowed after the submission deadline.
• Submit the pre-approval instructional materials access with your component list by 5:00 p.m. CDT on March 27, 2026.
• Provide electronic samples to school districts upon request.
• Provide print copies to SBOE members upon request.

You must provide information about professional development and coaching/consulting options available for purchase. Please note that training of educational personnel directly involved in student learning in the appropriate use of instructional materials is an allowable allotment expense; however, professional development may not be requisitioned in EMAT. Funds used for this purpose must be reimbursed through a disbursement.

• Gather your professional development and coaching/consulting options.
• Fill out and submit the Professional Learning form in the IMRA Cycle 2026 Publisher Resource Hub in ShareFile by Monday, June 22, 2026.

The program cover image(s) and company logo will be added to the final published IMRA Cycle 2026 reports. You will add the program images to the IMRA Review Dashboard for each program. 

Program images should meet the following requirements:

• Be a single “book cover” type image.
• Be vertically oriented rectangles.
• Display optimally between 550–600 pixels wide.
• Be in .jpg or .PNG format.

Company logos should meet the following requirements:

• Be as close to square as possible.
• Display optimally between 330 x 330–440 x 440 pixels.
• Be in .jpg or .PNG format.

• Take the following steps in the IMRA Review Dashboard to add the program cover image(s):
  • Log in to the IMRA Review Dashboard
  • Click on “Citation Input.”
  • Select the title of the program.
  • Then click “Edit Program Information.” 
  • Select “Choose File” under the “Program Cover Image” header.
  • Follow the same steps for each program.
• Take the following steps in the IMRA Review Dashboard to add the company logo:
  • Log in to the IMRA Review Dashboard
  • Click on “Manage Publishers.”
  • In the “Manage Publishers” tab, you will see your company name. Click “Edit Publisher Information.” 
  • Select “Choose File” under the “Logo” header.
  • Select “Update Publisher.”
• Submit the program images and company logo by Monday, June 22, 2026. 

The SBOE will hold a public hearing during its September 2026 meeting to receive oral testimony from Texas residents regarding instructional materials submitted for consideration. If testifiers provide written copies of their testimony, TEA will email copies to the applicable publisher(s); however, you are strongly encouraged to attend the public hearing in person. At the request of the SBOE, you may be invited to respond orally to public testimony, but you must also respond in writing if you wish to propose changes. 

Any changes you wish to propose in response to public testimony must be submitted in the dashboard by October 12, 2026. 

• Visit the SBOE website to review the meeting agenda. (Note: Meeting agendas are typically posted one to two weeks prior to the meeting.)
• You are strongly encouraged to attend the September 2026 SBOE public hearing in person at the Barabara Jordan State Office Building, 1601 Congress Ave, Austin, Texas, 78711.
• If you are unable to attend in person, you may watch the livestream of the meeting. (Note: The meeting recording is typically available to view within 24 hours of the conclusion of the meeting.)
• Respond to public testimony orally during the hearing, if invited by the SBOE, or in writing afterward by following the instructions below.
• Submit Proposed Changes in the IMRA Review Dashboard by 5:00 p.m. CDT on Monday, October 12, 2026. (Note: You may also use the CSV upload process.)
  • Log in to the IMRA Review Dashboard.
  • Select the “SRP Citation Voting” tab.
  • Select the program you wish to view. (Note: If you don’t see it under the “Action Required” tab, select the No “Action Required” tab.)
  • Scroll to the bottom of the program details page.
  • Select the “Manage Errors and Corrections” in the “Publisher Errors and Changes” tile. 
  • Categorize the change appropriately (i.e., error correction, editorial change, or new content).
    • In the “Updated/New Text” field, begin the proposed change with, “In response to public testimony provided on MM/DD/YYYY.”
    • Click the Save button. 

Publishers must complete a Register of Contact form to document each interaction between any employee or registered representative of the organization and any member of the SBOE. This includes all visits, meetings, or other contacts between November 2025 and November 2026. A form must be submitted even if no contact occurred during this period.

• Actively track all interactions between any employee or company representative and members of the SBOE, beginning at the start of the IMRA cycle. When tracking interactions, you should capture the following information: name of the SBOE member, date of the interaction, method of contact (e.g., in person, email, phone, virtual meeting), purpose or topic of the interaction, and names and titles of all publisher representatives involved. 
• Complete the form titled Register of Contact in the IMRA Review Dashboard by 5:00 p.m. CT on Monday, November 2, 2026. The form is listed under the Publisher Portal Milestones in the Timelines section of the IMRA Review Dashboard. 
  • If contact with an SBOE member occurred, submit a separate entry documenting each interaction and ensure the form is signed by a company official.
  • If no contact occurred, submit a form indicating no contact and ensure the form is signed by a company official. 
• Report any additional contacts between November 2 to December 1, 2026 (the time period before, during, and following the SBOE November meeting) to the Register of Contact form in the IMRA Review Dashboard by 5:00 p.m. CT on Tuesday, December 1, 2026.

Publishers must provide information regarding the technical requirements, including interoperability information, which must be met to access all digital components included in a program submission. This requirement applies to any instructional materials that include digital or online components.

Publishers will submit technical requirements information using the Technical Requirements form provided by TEA. The form collects information related to, but not limited to:

• Device and operating system compatibility
• Browser requirements
• Internet connectivity requirements
• Authentication or login requirements
• Interoperability considerations that may impact access or use of digital materials.

One Technical Requirements form must be completed per program unless the information is the same for all grade levels, then one can be filled out for each product offering. The form will be posted alongside your IMRA reports on the IMRA Reports website. 

• Retrieve the Interoperability and Tech Spec Form from the IMRA Cycle 2026 Publisher Resource Hub in ShareFile.
• Complete the form with accurate technical requirements and interoperability information for all digital components included in your program submission.
• Submit the completed form through the IMRA Help Desk by 5:00 p.m. CDT on June 22, 2026. 

State agencies in Texas are required to verify a vendor’s eligibility to conduct business in the state to ensure legal compliance, fiscal responsibility, and alignment with state procurement policies.

TEA gathered information such as the Texas taxpayer ID, Secretary of State (SOS) filing number, federal EIN, type of entity, business structure, and principal place of business through Form A. The information is used to determine eligibility, including verification that the publisher is in good standing with both the Texas Comptroller and the Texas Secretary of State (SOS) and to begin verifying vendor compliance with the following:

Debarment Check

TEA must check the debarred vendor list posted on the Comptroller of Public Accounts (CPA) website to establish that the publisher has not been debarred by the Texas State Procurement Department. The SBOE and TEA may not award a contract to a debarred vendor.

Federal Database Checks

TEA must check the SAM (System for Award Management) database to verify that the publisher is not excluded from contract participation at the federal level. In addition, a contract cannot be awarded to a publisher named on the U.S. Treasury Department, Office of Foreign Assets Control (OFAC) Specially Designated Nationals & Blocked Persons (SDN) list (with limited exceptions outlined in the Order). The SAM database is not the same as the OFAC SDN List. However, data from the OFAC list can be found within the SAM database. The U.S. General Services Administration operates the SAM database, and the U.S. Department of the Treasury administers the OFAC SDN list.

Iran, Sudan, and Foreign Terrorist Organization Check

A governmental entity may not contract with a company doing business with Iran, Sudan, or a foreign terrorist organization before contract award. TEA must check the divestment lists to determine if the potential publisher violates this requirement. The divestment lists are maintained by the Texas Safekeeping Trust Company and posted to the CPA website. If the publisher is in violation, the contract may not be awarded to that publisher.

Boycott Israel Check

If the contract is (1) between a governmental entity and a company with 10 or more full-time employees and (2) has a value of $100,000 or more that is to be paid wholly or partly from public funds of the governmental entity, then the governmental entity may not contract with a company for goods or services unless the contract contains a written verification from the company that it does not boycott Israel and will not boycott Israel during the term of the contract. Before award, TEA must check the divestment lists to determine if the potential awardee violates this requirement. The divestment lists are maintained by the Texas Safekeeping Trust Company and posted to the CPA website.

Energy Company Boycott Check

If the contract is (1) between a governmental entity and a company with 10 or more full-time employees and (2) has a value of $100,000 or more that is to be paid wholly or partly from public funds of the governmental entity, then the governmental entity may not contract with a company for goods or services unless the contract contains a written verification from the company that it does not boycott energy companies and will not boycott energy companies during the term of the contract. Before award, TEA must check the divestment lists to determine if the potential awardee violates this requirement. The divestment lists are maintained by the Texas Safekeeping Trust Company and posted to the CPA website.

Franchise Tax Check

TEA must verify the publisher’s franchise tax account status using the online Franchise Tax Account Status Search located on the CPA website. Not all vendors are required to pay franchise tax. The Texas franchise tax is a privilege tax imposed on each taxable entity formed or organized in Texas or doing business in Texas. CPA is required by law to forfeit a company’s right to transact business in Texas if the company has not filed a franchise tax report or paid a franchise tax required under Chapter 171 of the Tax Code. If the corporate privileges are forfeited, the entity will be denied the right to sue or defend itself in a Texas court, and each director or officer will be liable for the debt of the entity.

Executive Order Check

TEA must verify that the publisher complies with any other relevant Executive Orders from the Governor. 

Foreign for-profit corporations—defined as entities organized under the laws of another U.S. state or a foreign country—must register with the Texas Secretary of State under Chapter 9 of the Texas Business Organizations Code. This registration is required for any entity transacting business in Texas. For more information and access to forms, you can visit the Texas SOS Business and Nonprofit Forms webpage.  Additionally, all taxable entities doing business in Texas must be compliant with the state’s franchise tax requirements, as outlined by the Texas Comptroller. If a publisher has a “doing business as” name, the TX SOS filing and TX Comptroller Franchise Tax account must be for the d/b/a, not the parent company.

• Look for communication from the DOTSS contracts team to notify you of your eligibility status.
• If any of the following are missing, you must obtain a valid Texas Taxpayer ID, be registered, have an “Active” Texas Comptroller Franchise Tax Account status, and have a valid Texas SOS filing number for the name of the company used for contract purposes (the d/b/a company name, if applicable). 
• Resolve all eligibility issues before August 28, 2026.

Website and social media links offer access to general publisher information and publicly available information related to the submitted instructional materials.

Website and social media links are displayed on your publisher profile hosted on the IMRA Reports website and are intended to serve as informational resources only. Submission of this information is optional and does not impact the review, evaluation, or approval of instructional materials. 

• Take the following steps in the IMRA Review Dashboard to add the website and social media links:
• Log in to the IMRA Review Dashboard
  • Click on “Manage Publishers.”
  • Select the company name.
  • Click “Edit Publisher Information.” 
  • Enter the website URL in the Publisher Website field.
  • Add the social media links under the Social Media heading.
  • Select “Update Publisher.”
• Submit the website and social media links by Monday, June 22, 2026.