Once you receive your grant funds, you begin the complex
process of administering your grant. You must follow regulations that govern
how to document changes you make to your program, how to properly budget and
expend grant funds, and how to meet the requirements outlined in your grant
agreement. TEA publishes various resources to assist you with the fiscal
aspects of grant administration.
The New EDGAR
Refer to The New EDGAR page of the TEA website for details on new federal regulations, including their effective/applicability date, purpose, a list of the OMB circulars they replace, and links to related TEA grantee guidance.
Approval, Disclosure, and Justification Forms under the New EDGAR
The new EDGAR requires local educational agencies (LEAs) to request approval from or provide justification to the state educational agency before taking certain actions involving grant funds. Visit the Prior Approval, Disclosure, and Justification Forms Under the New EDGAR page to find the forms TEA has developed for LEAs to use in requesting approval or providing justification.
Other forms are also available to justify specific costs. Those are
submitted with some grant applications or maintained locally, as specified in the application's program guidelines.
Allowable Cost and Budgeting Guidance
The following federal and TEA guidance relates to allowable costs:
Amendment Submission Guidance
After TEA approves your grant application, you may need to
change your approved program. In some cases, you must submit an amendment to
the application, which TEA must approve. Refer to the following resource to
determine what changes to the program must be documented and approved through
the amendment process: When
to Amend the Application (PDF), accompanied by a training presentation (PPT).
Expenditure Reporting Guidance
To receive reimbursement for grant-related expenditures,
grantees must submit their expenditure reports through the expenditure
reporting (ER) system. Refer to the following guidance for help with
General and Fiscal Guidance
The General and Fiscal Guidelines are part of every request for application (RFA) that TEA publishes. Because these guidelines apply to all
grants that TEA administers, all program directors should be familiar with
The General and Fiscal Guidelines page of the TEA website links to two versions of the guidelines, which are applicable as follows:
- The version titled "General and Fiscal Guidelines (through Dec. 25, 2014)" applies to grants issued before Dec. 26, 2014.
- The version titled "General and Fiscal Guidelines: The New EDGAR" applies to grants issued on or after Dec. 26, 2014.
Handbooks and Other Guidance
The Grants Administration Division has developed the following guidance
handbooks to assist grantees in administering their grants:
The following links provide grantees with other
Provisions and Assurances
Depending on the grant program, various provisions and assurances may apply.
The General Provisions and Assurances apply to all grants that TEA administers. The Provisions and Assurances page of the TEA website links to two versions of the General Provisions and Assurances, which are applicable as follows:
- The version titled "General Provisions and Assurances (through Dec. 25, 2014)" applies to grants issued before Dec. 26, 2014.
- The version titled "General Provisions and Assurances: The New EDGAR" applies to grants issued on or after Dec. 26, 2014.
The Code of Federal Regulations details how statutory
authority is to be interpreted. Title 34 of the Code of Federal Regulations (34
CFR), known as the Education Department General Administrative Regulations (EDGAR), pertains to
TEA grants. With the incorporation of new OMB guidance into general federal regulation, EDGAR has been updated. The new EDGAR
consists of multiple parts and regulations. For a complete description of the
federal regulations that apply to federal education grant awards, visit USDE’s EDGAR
Grants Awarded on or after December 26, 2014
The New EDGAR went into effect on December 26, 2014. The new regulations govern all grants awarded by the US Department of Education to TEA or an LEA on or after that date.
Refer to The New EDGAR page of the TEA website for links to training presentations and other information on the implementation of the new regulations in the 2015–2016 grant year.
Grants Awarded before December 26, 2014
Grants awarded by TEA before December 26, 2014, will continue to be governed by the following OMB circulars, which were in effect when the grants were awarded:
Cost Principles for Educational Institutions (external link):
Applies to institutions of higher education
Cost Principles for State, Local, and Indian Tribal Governments
(external link): Applies to local educational agencies, including
open-enrollment charter schools
Grants and Cooperative Agreements with State and Local Governments
- A-122, Cost
Principles for Nonprofit Organizations (external link): Applies to
Audits of States, Local Governments, and Nonprofit Organizations