February 3, 2017:
TO THE ADMINISTRATOR ADDRESSED:
Subject: 2016-2017 Data Validation Monitoring Discipline Records
The purpose of this letter is to provide districts, including charter schools, with 2016-2017
intervention staging information for data validation monitoring of discipline
The 2016 discipline data validation
indicators district and student reports were posted to the TEA Secure Environment (TEASE)
Accountability application the week of November 14, 2016. Reports are only available for districts that
triggered one of the eight DVM-D indicators. Districts were encouraged to
review and analyze these reports to ensure the discipline data they submit
reflect the requirements of discipline record reporting, including the requirements
contained in the 2016-2017 PEIMS Data
Standards and Appendix E. Based
on that review, districts should have determined whether any new or additional
procedures needed to be implemented to ensure the accurate submission of
discipline record data.
For the 2016-2017 year,
intervention staging for DVM-D was determined after review of the type and
number of indicators triggered as well as a longitudinal data analysis for
select indicators. Staging will be posted week of February 20, 2017, in the
Intervention, Stage, and Activity Manager (ISAM) application in TEASE. Through ISAM, a district
can determine which stage of intervention has been assigned for DVM-D. All
districts with anomalous data for any DVM-D indicator have been assigned an
Districts assigned to stage 1
Completion of the DVM-D workbook
for identified indicator(s) and development of a DVM-D corrective action plan
(DVM-D CAP) to address any discrepancies and/or noncompliance in the coding or
documentation of student discipline data is required of districts assigned to
stage 1. The due date for completion is March 31, 2017.
Districts in stage 1 will maintain the DVM-D workbook, DVM-D CAP, and
supporting documentation locally. These districts will submit intervention and
supporting documentation only upon request of the Texas Education Agency (TEA).New this monitoring cycle, stage 1 districts
will complete and submit a Superintendent Attestation Statement to the agency
through ISAM by March 31, 2017. This Attestation Statement confirms that
district intervention activities are complete and ready for submission to the
agency, if requested.
Districts assigned to stage 2 or 3
Completion of the DVM-D workbook
for identified indicator(s) and development of a DVM-D CAP to address any
discrepancies and/or noncompliance in the coding or documentation of student
discipline data is required of districts assigned to stage 2 or 3. The due date for completion and submission to TEA isMarch 31, 2017. Further, districts
assigned to stage 3 will engage in follow-up support activities to help ensure
the successful implementation of corrective actions and the submission of
accurate discipline data. Specific follow-up activities will be determined
after the review of the submitted DVM-D workbook(s) and DVM-D CAP.
Additionally, all districts
assigned a stage of intervention will need to designate a DVM-D program contact
in ISAM. Step-by-step instructions for completing this task are outlined in the
presentation title, ISAM Contact
Data validation interventions are
coordinated with performance interventions to the extent possible and tailored
to data accuracy concerns. If a district staged for interventions in the DVM
system also is identified for an on-site program effectiveness review through
the Performance-Based Monitoring Analysis System (PBMAS), the on-site review
will include a review of data quality and data reporting systems.
Information related to the DVM-D
indicators is available in the 2016
Discipline Records Data Validation Manual.
Intervention documents and tools
for conducting the DVM-D intervention activities will be available in ISAM the
week of February 20, 2017 and are currently posted to the DVM-D Intervention
Guidance and Resources webpage.
For questions about indicators and information
provided in the 2016
Discipline Records Data Validation Manual, please contact the Performance-Based
Monitoring Division by phone at (512) 936-6426 or by e-mail at email@example.com.
For questions about interventions, intervention
resources, due dates, or submission extension requests, please contact the
Division of School Improvement by phone at (512) 463-5226 or by e-mail at SIdivision@tea.texas.gov.
Education service center (ESC) contacts will also serve as a resource
to districts as they complete DVM-D intervention requirements.
We appreciate your support of data validation monitoring
and its focus on a data-driven, performance-based approach to assist districts
in their ongoing efforts to improve student achievement and data accuracy.
C. Lizette Ridgeway
Director, Division of School