Division of School Improvement (SI), formerly known as the Program Monitoring and Interventions Division, implements the data validation
monitoring (DVM) system for the student assessment, student discipline, and student
leaver program areas. The DVM system monitors the accuracy of data submitted by school
districts through the Public Education Information and Management System as well as data that is used in the state's accountability rating and
performance-based monitoring analysis system (PBMAS).
The SI division reviews and follows up with districts identified for potential data inaccuracies, data anomalies, or data
to PBMAS, DVM uses indicators to determine staging and interventions. However,
there are key differences between DVM indicators and PBMAS performance indicators. A PBMAS performance
indicator yields a definitive result. For example, 85% of a certain cohort graduated with a high school diploma in four years. A data validation indicator typically suggests an anomaly that may require a local review to
determine whether the anomalous data are accurate.
District Leadership Teams
district leadership team is responsible for conducting DVM activities. Districts
identified for data validation monitoring and interventions must participate in
data collection and data analysis activities that:
- determine why the district was identified for an indicator;
- identify campuses that may have contributed to the district's
identification under the indicator;
- determine the frequency and source of any reporting errors; and
- evaluate the effectiveness of policies, procedures, and data
Several factors determine a district's required intervention activities, including:
- results on each data validation indicator,
- patterns across indicators, and
- longitudinal performance patterns.
DVM manuals list the indicators
that trigger a review or investigation based on potential data anomalies.
Data Validation Monitoring Workbooks
identified for review must conduct a data analysis of triggered data
validation indicators. The data analysis, formerly known as the Focused Data
Analysis, allows districts to gather, disaggregate, and review data to determine
possible root causes for anomalous data. For some indicators, districts
must also complete a student level data review. Both of these items can be found in the DVM
DVM-Leaver Workbook - NEW 1.9.2018!
DVM-Student Assessment Workbook
DVM-Corrective Action Plan
Districts report activities to address findings of noncompliance with data reporting or documentation in the DVM-Corrective Action Plan (DVM-CAP). If the district determines
that accurate data were submitted and that systems have been
implemented in compliance with state requirements, the district does not
engage in improvement planning activities or develop a DVM-CAP during the
initial submission. However, the district may
be required to complete a DVM-CAP at a later date based on the TEA review and
DVM-Leaver CAP - NEW 1.9.2018!
DVM-Student Assessment CAP
Guidance and Resources
documents the district leadership team need to help them complete required DVM
activities can be found in the Intervention and Staging Activity Manager (ISAM) application.
ISAM is also where the district leadership teams will submit required
intervention documents. Here are some additional resources:
DVM-Student Leaver Guidance and Resources - NEW 1.9.2018!
DVM-Student Discipline Guidance and Resources
DVM-Student Assessment Guidance and Resources
conducts an on-site review to address concerns related to documented
substantial, ongoing, or imminent risks. Other interventions or sanctions may
be ordered to address data accuracy. Activities in this level of
intervention may or may not be combined with other monitoring activities. If data reporting concerns are found during
the on-site review, a district develops a DVM-CAP in response to both the visit
and any other required DVM intervention activities.