Data Validation Monitoring

The Division of School Improvement (SI) implements the data validation monitoring (DVM) system for the student assessment, student discipline, and student leaver program areas. The DVM system monitors the accuracy of data submitted by school districts through the Public Education Information and Management System as well as data that is used in the state's accountability rating and performance-based monitoring analysis system (PBMAS).  The SI Division reviews and follows up with districts identified for potential data inaccuracies, data anomalies, or data irregularities.

Similar to PBMAS, DVM uses indicators to determine staging and interventions. However, there are key differences between DVM indicators and PBMAS performance indicators. A PBMAS performance indicator yields a definitive result. For example, 85% of a certain cohort graduated with a high school diploma in four years. A data validation indicator typically suggests an anomaly that may require a local review to determine whether the anomalous data are accurate.  

District Leadership Teams

The district leadership team is responsible for conducting DVM activities. Districts identified for data validation monitoring and interventions must participate in data collection and data analysis activities that:

  • determine why the district was identified for an indicator;
  • identify campuses that may have contributed to the district's identification under the indicator;
  • determine the frequency and source of any reporting errors; and
  • evaluate the effectiveness of policies, procedures, and data tracking systems.

Intervention Activities

 Several factors determine a district's required intervention activities, including:

  • results on each data validation indicator,
  • patterns across indicators, and
  • longitudinal performance patterns.

DVM manuals list the indicators that trigger a review or investigation based on potential data anomalies.

2017-18 Data Validation Monitoring Workbooks

Districts identified for review must conduct a data analysis of triggered data validation indicators. The data analysis, formerly known as the Focused Data Analysis, allows districts to gather, disaggregate, and review data to determine possible root causes for anomalous data. For some indicators, districts must also complete a student level data review. Both of these items can be found in the DVM workbook.   

 DVM-Leaver Workbook

DVM-Discipline Workbook

DVM-Student Assessment Workbook

2017-18 DVM-Corrective Action Plan 

Districts report activities to address findings of noncompliance with data reporting or documentation in the DVM-Corrective Action Plan (DVM-CAP). If the district determines that accurate data were submitted and that systems have been implemented in compliance with state requirements, the district does not engage in improvement planning activities or develop a DVM-CAP during the initial submission.  However, the district may be required to complete a DVM-CAP at a later date based on the TEA review and validation process.

 DVM-Leaver CAP

DVM-Discipline CAP

DVM-Student Assessment CAP 

2017-2018 Guidance and Resources

Resources and documents the district leadership team need to help them complete required DVM activities can be found in the Intervention and Staging Activity Manager (ISAM) application. ISAM is also where the district leadership teams will submit required intervention documents. Here are some additional resources:

DVM-Student Leaver Guidance and Resources

DVM-Student Discipline Guidance and Resources

DVM-Student Assessment Guidance and Resources

On-Site Review

TEA conducts an on-site review to address concerns related to documented substantial, ongoing, or imminent risks. Other interventions or sanctions may be ordered to address data accuracy. Activities in this level of intervention may or may not be combined with other monitoring activities. If data reporting concerns are found during the on-site review, a district develops a DVM-CAP in response to both the visit and any other required DVM intervention activities.