March 24, 2015
TO THE ADMINISTRATOR ADDRESSED:
SUBJECT: Instructional Materials Ordering for the 2015−2016 School Year
The educational materials
ordering system known as EMAT will close on April
3, 2015. School districts and open-enrollment charter schools should place
any orders for instructional materials needed for the 2014−2015 school year on
or before April 3, 2015. EMAT will reopen for districts to order materials for
the 2015−2016 school year on April 13, 2015.
Districts and open-enrollment
charter schools are required to certify annually to the State Board of
Education and the commissioner that, for each subject in the required
curriculum other than physical education, students have access to instructional
materials that cover all of the Texas Essential Knowledge and Skills (TEKS).
Districts and open-enrollment charter schools will be unable to order 2015−2016
instructional materials through EMAT until the certification has been received
by the Texas Education Agency (TEA).
The required Instructional Materials Allotment and TEKS
Certification is available in EMAT. Step by step instructions to access and
process the form are available on the EMAT system start page.
The certification form must be
presented to the district’s or open-enrollment charter’s local board of
trustees or governing body. The superintendent, local board president, and
board secretary are required to sign the form before it is submitted to TEA.
The certification form can be scanned and emailed to the TEA instructional
materials mailbox at firstname.lastname@example.org.
The 2015−2016 instructional
materials allotment (IMA) will be calculated and placed into each district and
open-enrollment charter school’s EMAT account when appropriations have been
made by the 84th Texas Legislature. The following options will be
available to purchase instructional materials for the 2015−2016 school year
prior to that time:
- Any and all previous years’ IMA carryover
funding may be used to purchase materials.
- Districts and open-enrollment charter schools
may spend local district funds and then be reimbursed through acceptable
disbursement requests when their 2015−2016 funding becomes available. The
district and open-enrollment charter schools will be responsible for any
purchases that cause them to exceed their available EMAT balance (as it will
stand after the 2015−2016 allotments are added) or that are not allowable IMA
Although the amount of each
district’s IMA will be reflected in EMAT during the summer (as early as
possible), the funds will not actually be available until after September 1,
2015. A delayed payment option, authorized by the Texas Education Code,
§31.0215, allows districts to requisition and receive state-adopted
instructional materials before the IMA funds for those materials are available
if the publisher agrees to participate in the option. Information regarding
which publishers participate in the delayed payment option is available in the
EMAT system. The delayed payment option can be used for up to 80 percent of a
district’s IMA in any given fiscal year. Once the 2015−2016 funds become
available, TEA will prioritize delayed payment requisitions over any
reimbursement or disbursement purchases made directly by a school district or
an open-enrollment charter school.
Districts may order accessible
instructional materials (AIM) for students with print disabilities through the
EMAT system at any time after successful submission of their Instructional Materials Allotment and TEKS
Certification. Braille, large type, and audio instructional materials
remain the property of the State and are not paid for through a district’s IMA.
If you have any questions,
please contact the Instructional Materials and Educational Technology Division
at (512) 463-9601 or via email at email@example.com.
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