2012-2013 interventions staging information for Data Validation Monitoring (DVM)-Student Assessment

Word version

The purpose of this letter is to notify local education agencies (LEAs) that 2012-2013 intervention staging information for the Data Validation Monitoring for Student Assessment (DVM-SA) will be available the week of February 25, 2013, on the Intervention Stage and Activity Manager (ISAM) application in the Texas Education Agency Secure Environment (TEASE). Data validation analyses evaluate district leaver records, discipline data, and student assessment data. Districts and charter schools are subject to additional data analyses, including random audits, as necessary to ensure the accuracy of data submitted to the agency.

Determinations regarding monitoring and interventions are the result of a student assessment data validation analysis implemented by Performance-Based Monitoring staff at the agency.  Information related to the student assessment data validation analysis is available in the 2012 Student Assessment Data Validation Manual at http://www.tea.state.tx.us/pbm/DVManuals.aspx. As described in Section III of the manual, this year’s student assessment data validation analysis includes a preview of 2013 Performance-Based Monitoring Analysis System (PBMAS) end-of-course (EOC) indicators. These Report Only indicators are based on spring 2012 State of Texas Assessments of Academic Readiness (STAAR), STAAR Modified, and STAAR Alternate performance data.     

The results of the student assessment data analysis, including the STAAR EOC Report Only indicators described above, are made available to districts and charter schools in the form of a district-level summary report and certain student-level data posted on the TEASE accountability application’s PBM tab and entitled 2012 Data Validation Analysis:  Student Assessment Data.  The TEASE site can be accessed from https://seguin.tea.state.tx.us/apps/logon.asp or https://pryor.tea.state.tx.us for users who have migrated their TEASE accounts to the new TEA Login (TEAL) secure portal.

A document to assist LEAs in accessing the ISAM system is available on the TEA website under the Resources section of the TEA Program Monitoring and Interventions homepage at http://www.tea.state.tx.us/pmi. Upon accessing the ISAM system, an LEA will be able to determine what, if any, stage of intervention has been assigned in the area of DVM-Student Assessment.  If an LEA is selected for stage 1 through stage 4 interventions, the due date for completion of all required activities is March 28, 2013. For LEAs assigned stage 1 or stage 2 level of intervention, data validation activities are to be retained at the LEA subject to a request for submission. For LEAs assigned stage 3 or stage 4 level of intervention, data validation documentation must be submitted to TEA via ISAM by March 28, 2013. Important monitoring resources that are to be used by LEAs during their data validation activities will be posted to ISAM by the close of business on March 1, 2013.

Additionally, all LEAs, regardless of assigned intervention stage, should review the data for the STAAR EOC Report Only indicators included in their district-level summary reports.  As part of that review, LEAs are encouraged to compare their performance to the state rates presented on the reports, identify any program areas or subject areas where performance is lower than the state rates, and use that information to determine whether any proactive steps should be taken in preparation for future EOC administrations.

LEAs should make every effort to ensure that student assessment data reported for the remainder of the 2012-2013 testing calendar are accurate and reflect the requirements of the student assessment program, including the requirements contained in the 2013 District and Campus Coordinator Manual, the 2013 Test Administration Manuals, and the 2012-2013 Test Security Supplement.  The education service centers (ESCs) will be available as resources as an LEA completes the data reporting and monitoring process.

For questions about the 2012 Student Assessment Data Validation Manual or the indicators described in the manual, please contact Performance-Based Monitoring at (512) 936-6426 or by e-mail at pbm@tea.texas.gov. For questions about interventions, including ISAM inquiries or questions about intervention resources, completion dates, or requests for extensions; please contact Program Monitoring and Interventions at (512) 463-5226 or by e-mail at pmidivision@tea.texas.gov.

We appreciate your support of data validation monitoring and anticipate that a data-driven, performance-based approach to monitoring will continue to assist LEAs in their ongoing efforts to improve student achievement and data accuracy.


Karen Batchelor
Program Monitoring and Interventions