Review of Existing Evaluation Data Frequently Asked Questions
- What is a review of existing evaluation data?
- When must a reevaluation be conducted?
- Who conducts a REED?
- Is an ARD committee meeting required when conducting a REED?
- Is parental consent required before conducting a REED?
- What information is reviewed when a REED is conducted?
- What if the group conducting a REED concludes that no additional data are needed?
- What if the group conducting a REED concludes that additional data are needed?
- Can the district and parent agree to extend the three-year deadline for completing a reevaluation?
- Is there a specified timeline to conduct an ARD meeting following a reevaluation?
A review of existing evaluation data (REED) is the process of looking at a student’s existing data to determine if additional data are needed as part of an initial evaluation (if appropriate) or as part of a reevaluation. Specifically, the group conducting the REED must determine whether further assessments are required to determine:
- Whether the student has or continues to have a disability;
- Whether the student's present levels of academic achievement needs and related developmental needs have changed;
- Whether the student needs or continues to need special education and related services; and
- Whether the student needs any additions or modification to the special education and related services to meet the measurable annual goals set out in the individualized education program (IEP) and to participate, as appropriate, in the general education curriculum.
The local education agency (LEA) must ensure that a reevaluation of each student with a disability is conducted when:
- The LEA determines the student’s educational or related services needs, including improved academic achievement and functional performance, warrant a reevaluation;
- The student’s parent or teacher requests a reevaluation; or
- The admission, review and dismissal (ARD) committee is determining that the student is no longer a student with a disability.
A reevaluation may not occur more than once a year unless the parent and the LEA agree otherwise and must occur at least once every three years unless the parent and the LEA agree that a reevaluation is unnecessary.
A REED is conducted by an ARD committee (which must include the parent or the adult student, an administrator, a general education teacher of the student, a special education teacher of the student, assessment personnel) and other members with knowledge of the student, as appropriate.
No. A REED may be conducted without holding an ARD committee meeting. It is common practice, however, for REEDs to be conducted as part of an ARD committee meeting. This enables the group to review the information together and to document the determinations made by the participants.
No. The LEA is not required to obtain parental consent before reviewing existing data as part of an initial evaluation or a reevaluation.
A review of the student's existing evaluation data must include the following information:
- The student's evaluations, including independent evaluation conducted by outside agencies, and information provided by the student’s parents or the adult student;
- The student's current classroom-based, local, or state assessments, classroom-based observations, curriculum-based measurements (CBMs), criterion-referenced assessments, State of Texas Assessment of Academic Readiness (STAAR), report cards, discipline reports, attendance records, medical and health records, the most recent full and individual evaluation (FIE), and any other pertinent information; and
- The teacher's and related service provider's observations of the student.
No additional data are needed.
If the group conducting a REED determines that no additional data are needed, the LEA must notify the student’s parent or the adult student of:
- The groups determination and the reasons for the determination and
- The right to request an evaluation to determine whether the student continues to have a disability and to determine the student’s educational needs.
If the parent or the adult student does not request additional evaluation, the LEA is not required to conduct further evaluation, and the REED may constitute the student’s three-year reevaluation. The date of the REED establishes the new three-year reevaluation date.
If the group conducting a REED determines that additional data are needed, the LEA must:
- Provide the parent or the adult student with prior written notice that describes any assessments that it proposes to conduct;
- Obtain consent from the parent or the adult student before conducting any additional assessments (except that an LEA need not obtain consent to conduct a reevaluation if it can demonstrate that it made reasonable efforts to obtain consent); and
- Administer the assessments and evaluation measures needed to produce the necessary data on or before the three-year reevaluation due date. The date the reevaluation is completed establishes the new three-year reevaluation due date.
9. Can the district and parent agree to extend the three-year deadline for completing a reevaluation?
No. Nothing in statute, rule, or regulations allows a district and parent to agree to extend the three-year deadline for a reevaluation. A student must be reevaluated at least once every three years unless the parent and district agree that a reevaluation is not needed. As noted in question 7, when no additional data is needed the Reed constitutes the reevaluation.
10. Is there a specified timeline to conduct an ARD meeting following a reevaluation?
No. There is not a specified timeline in state or federal regulation when it comes to reviewing the reevaluation. Therefore, the decision as to when an ARD committee comes together to review the reevaluation and make any updates or changes to the IEP is a local one. The LEA needs to consider the reason(s) for the reevaluation and the impact and relevance of the information obtained to the student's IEP to schedule a timely review.