Required RF Tracker Data Collection (LEAs)

Word Version

April 1, 2015


SUBJECT:    Required RF Tracker Data Collection for Local Education Agencies with Residential Care and Treatment Facilities within Their Geographic Boundaries and/or Jurisdiction

The purpose of this letter is to notify local education agencies (LEAs) of timelines related to the required collection of data for students with disabilities, who reside in residential care and treatment facilities (RFs) within the geographic boundaries or jurisdiction of an LEA. In a Texas Education Agency (TEA) letter dated September 8, 2014, LEAs were informed that, during the 2014-2015 program year, LEAs would continue to use the RF Tracker data collection system to enter data from RF LEAs. LEAs must complete the 2014-2015 data collection no later than June 5, 2015.

LEAs that are required to complete the data collection can access RF Tracker through the Texas Education Agency Secure Environment (TEASE) under the RF Tracker link. It is recommended that LEAs submit an on-line request for access by following the instructions on the TEA website at

However, LEA users who work within a shared services arrangement (SSA) and who need access to the application on behalf of more than one LEA, still must use the paper TEASE access request form located at LEAs that need additional information about TEASE access can contact their education service center (ESC) monitoring contact and/or may review a list of frequently asked questions on the TEA website at Once TEASE access has been established, the RF Tracker application can be accessed at the following link:

For those LEAs with residential care and treatment facilities within their boundaries or jurisdiction, in which students with disabilities have resided during the 2014-2015 school year, the due date for the completion of the RF Tracker data collection is June 5, 2015. However, the end-of-year date for LEAs reporting that students with disabilities reside in an RF is on or before May 15, 2015. Additional guidance regarding completion of the RF Tracker data collection, including an RF Tracker Guidance Document and a Helpful Hints document that provides information on data documentation, data definitions, and use of the system, is available under the Special Education-Residential Facilities Monitoring website at If you need assistance completing the RF Tracker data collection, please communicate with your ESC monitoring or special education contact at the phone numbers available from the TEA website at, or you may contact the Division of Program Monitoring and Interventions at or (512) 463-5226.

We appreciate your assistance with this data collection. If you have questions regarding the content of this letter, please contact Judy Struve in the Division of Program Monitoring and Interventions at (512) 463-5226 or by e-mail at .


Michael Greenwalt, Ed.D
Director, Program Monitoring and Interventions