June 1, 2016
Subject: New Instructional Facility Allotment (NIFA); Online Application for Funding
TO THE ADMINISTRATOR ADDRESSED:
This letter is to inform you about the New Instructional Facility Allotment (NIFA), available to public school districts and charter schools. It describes the allotment, explains the eligibility criteria and application process, and spells out the NIFA payments process.
- The NIFA is a reimbursement program for start-up costs, such as outfitting classrooms with furniture and equipment, for new campuses.
- The NIFA program provides up to $250 per student in average daily attendance (ADA) in an eligible new campus in the first year of operation and up to $250 per each additional ADA in the second year of operation to help with any start-up costs associated with opening a new campus. The program provides for a statewide total of $23.75 million in the 2016-2017 school year, and the amount provided per student depends upon the total amount of requests made.
- Initial (first-year) applications must be submitted during the summer before the expected opening of the new building. Follow-up (second-year) applications must be submitted during the summer after the first year of occupation. Special One-Year applications are available for facilities that were occupied for the first time in 2015-2016 but did not receive NIFA funds because of the district’s failure to apply for funding before opening the campus. Any such eligible campus will receive funds for one year of operation only.
- Districts must apply online by July 15 to receive funding.
- The NIFA and the IFA (Instructional Facilities Allotment) are not the same, but are two different programs with different eligibility requirements, application processes, and application deadlines.
In order to access funding under the NIFA program, your district must submit an online application (Attachment I shows the complete statutory reference for the NIFA, and Attachment II shows the commissioner’s rules for the NIFA). Applications must be entered, saved, and sent through the online system.
Applications must be sent electronically by July 15, 2016.Neither late applications nor paper applications will be accepted.
Documents required to be uploaded as part of the application include a photograph of the newly built instructional facility, a site plan, a floor plan, a demolition plan (if applicable) and a copy of a legal document that clearly describes the nature and dates of construction. This document may be a copy of a contract, certification of project compliance, or certification of substantial completion.
Selecting the appropriate application type:
- An initial application applies to a facility not occupied before the 2016–2017 school year and that has never before received NIFA funds. To qualify for initial (first-year) funding, the campus must be occupied for the first time in the 2016–2017 school year. All documents described above are required.
- A one-year application is for a facility that was occupied for the first time in the 2015–2016 school year but did not receive funding because of the district’s failure to apply for funding before opening the campus. A one-year application must include required documents. To qualify for special one-year funding, the instructional facility must have been occupied for the first time in 2015–2016, but must not have received NIFA funds for this first year of operation. All documents described above are required.
- A follow-up application is for a facility that was occupied for the first time in the 2015–2016 school year and received NIFA funding for that year. Funding for the second year is based on the number of students in ADA as compared to the number in the first year. To qualify for follow-up (second-year) funding, the campus must have been occupied for the first time in 2015–2016 and must have received NIFA funds for that (prior) year. Applications do not need to resubmit the required documents for follow-up applications.
The NIFA is available to all public school districts and charter schools that construct new campuses. Districts that must take action under the TEC, Chapter 41, to reduce wealth per student to the equalized wealth level and school districts that do not otherwise qualify for state aid are eligible to receive the NIFA. The following list provides the definitions and eligibility criteria for the NIFA:
To be eligible for the NIFA:
- The facility for which funds are requested must be a newly constructed instructional site (campus) used for teaching the curriculum required by the TEC, Chapter 28.
- The new facility must have its own campus ID number as designated by the Texas Education Agency.
- The new facility must have its own principal or be eligible to receive an accountability rating through standard analysis as described in the most current Accountability Manual.
- The new facility must have its own assigned instructional staff and instructional program distinct from those for other facilities.
- The new facility must have its own record of expenditures that is not a sub-set of another school budget and its own attendance data that can be reported for those students assigned to its campus.
- The new facility must be physically separate from other existing school structures. However, a covered walkway may connect the new facility to another building.
Prohibitions and Restrictions:
- The facility for which funds are requested cannot be for a program for students enrolled in another public school (summer school, evening school, etc.).
- The facility cannot be a renovated building. The building and the slab must be new from the ground up. The only exception would be for a campus with newly constructed instructional facilities and renovated or retained non-instructional structures, such as a cafeteria or library.
- The facility cannot be an expansion of existing facilities.
- The facility cannot be a portable or temporary structure.
Funding and Payments Process
The Texas Education Code (TEC), §42.158, authorizes the NIFA program. The legislature did not provide funding under this allotment for the 2011–2012 through 2014–2015 school years. However, funding was made available for the 2015–2016 and 2016–2017 school years.
- Allotment Amount: For an initial (first-year) or one-year application, a school district is entitled to an allotment of $250 per ADA earned by students in attendance on an eligible new campus. For a follow-up (second-year) application, a school district is entitled to an allotment of $250 for each additional ADA earned by students on the eligible campus.
- Allotment Proration: NIFA funding is based on the average daily attendance (ADA) earned on a new campus. Since many new campuses open during the middle of a year, funding for these campuses is prorated for the first year.
- Second Year Funding:For all eligible campuses, the second year funds any growth in ADA between the first year and the second. Second–year funding is not automatic; all eligible districts must reapply for second-year funds.
- Allotment Reduction in Case of Applications in Excess of Funds:Funding for the NIFA is limited by appropriation. If the total amount of allotments to which all districts are entitled for a school year exceeds the amount appropriated, the commissioner will reduce each district’s allotment so that the total amount to be distributed equals the total amount available. Reductions to allotments are made by applying the same number of cents of tax rate to each district’s taxable value of property. For each district, the taxable value of property is the property value certified by the Texas comptroller for the preceding school year as determined under the Government Code, Subchapter M, Chapter 403, or, if applicable, a reduced property value that reflects either a rapid decline pursuant to the TEC, §42.2521, or a grade-level adjustment pursuant to the TEC, §42.106.
- Online FSP Payment System: The online FSP Payment System requires a Texas Education Agency Secure Environment (TEASE) user ID and assigned password. The FSP system will not process a NIFA application until the applicant agrees that certain required conditions apply to the newly constructed site. Moreover, the system assumes that the applicant is the superintendent or the superintendent’s authorized designee, and is fully familiar with the pertinent facts. Please be cautious about whom is granted online access, since the information provided in the NIFA application is subject to audit.
TEASE users should first complete the online training modules associated with the NIFA program that are located at the following link: http://tea.texas.gov/Finance_and_Grants/State_Funding/Foundation_School_Program/Foundation__School_Program_System_Online_Training/
- Preliminary Payments: A separate NIFA payment will not be sent. Rather, preliminary payments will be incorporated into allocations for the FSP according to a district’s payment class. NIFA payments are reflected on the Summary of Finances reports. For districts whose local share of tier I exceeds the total entitlement, NIFA funds are delivered through the FSP by exempting them from the local share provisions and are sent out based on districts’ foundation payment schedules.
- Settle Up: For all districts receiving the NIFA, a settle‑up amount is determined by the commissioner when final counts of ADA as reported through the PEIMS are available for each campus. The amount of funds to be distributed for the NIFA to a school district is in addition to any other state aid entitlements.
If you have any questions related to the NIFA or the NIFA application, please contact Cassie Huggins by phone at (512) 463-9232 or by email at Cassie.Huggins@tea.texas.gov.
Deputy Commissioner of Finance