October 12, 2016
TO THE ADMINISTRATOR ADDRESSED:
Subject: Correction to 2015–2016 Near-Final Summary of Finances Report
A correction to the near-final Summary of Finances (SOF) report for the 2015–2016 school year available at the Texas Education Agency (TEA) School District State Aid Reports web page is forthcoming.
Public Education Information Management System (PEIMS) 2015–2016 Summer Data Collection - Mainstream Average Daily Attendance (ADA) Issue:
The special education mainstream attendance data that was submitted by Texas public schools using the Texas Student Data System (TSDS) was incorrectly transformed at TEA resulting in an overstated Mainstream ADA value that was subsequently included on the near-final Summary of Finances (SOF) report for the 2015–2016 school year. Local Education Agencies (LEAs) that submitted 2015–2016 attendance data through the EDIT+ system are not impacted. Attached is an estimate of the excess Mainstream ADA for affected districts.
In order to correct the data transformation error, TEA has recalculated the Mainstream ADA using the correct numbers submitted by the schools and these corrected Mainstream ADA values will be replaced on the near-final Summary of Finances (SOF) report for the 2015–2016 school year. The corrections to Mainstream ADA could result in a balance due to the TEA for the affected districts. These balances will be transferred to the 2016–2017 foundation school fund payment ledgers and will be recovered against remaining payments. LEAs should use available state funding templates to estimate and plan for the amount of the potential overpayments. Again, schools that submitted their 2015–2016 attendance data via EDIT+ will not be affected by this issue.
Your school district's or charter school's payment ledger is available at
https://tea4avfawcett.tea.state.tx.us/Fsp/Reports/ReportSelection.aspx (select "Payment Ledgers" from the drop-down list).
If you have any questions about the SOF report, please contact a state funding consultant at (512) 463-9238.
Leo Lopez, RTSBA
Associate Commissioner for School Finance
Chief School Finance Officer