2014-2015 Performance-Based Monitoring Intervention Staging

Word version


The Texas Education Agency is implementing Performance-Based Monitoring (PBM) activities for the 2014-2015 school year as referenced in 19 Texas Administrative Code §97.1071, Special Program Performance; Intervention Stages. The purpose of this letter is to notify local education agencies (LEAs) that 2014-2015 intervention staging information for the bilingual education/English as a second language (BE/ESL), career and technical education (CTE), No Child Left Behind (NCLB), and special education (SPED) program areas, including residential facility (RF) monitoring, will be available by October 17, 2014 through the Intervention Stage and Activity Manager (ISAM) application on the Texas Education Agency Secure Environment (TEASE).

Currently, descriptions of the criteria that were used to select LEAs for 2014-2015 interventions are available on the program-specific Intervention and Guidance pages found through the Program Monitoring and Interventions (PMI) website and at the following links:  BE/ESL, CTE, NCLB, SPED, and RF. These How Was My LEA Selected resources have been designed to assist you in determining your LEA’s staging prior to posting in ISAM. Additionally, if you need assistance signing up for TEASE/TEAL or ISAM system access, uploading documents, or changing contact information in ISAM, please reach out to your PBM contact at your regional education service center (ESC).

Monitoring and intervention activities have been designed to be data-driven and performance-based and to take place within the continuous improvement process of the Texas Accountability Intervention System (TAIS). Determinations regarding monitoring and interventions are the result of a performance-based evaluation process implemented through the Performance-Based Monitoring Analysis System (PBMAS), the results of which were provided to LEAs on August 13, 2014, in the form of a PBMAS summary report. Additionally, the results of specific Initial Compliance Review (ICR) indicators for the NCLB program area and results of RF Tracker data will be displayed in the indicators tab in the ISAM system.

The agency has conducted a review of PBMAS data, including determinations resulting from special data analysis for districts and charter schools with small numbers of students, and longitudinal data related to PBM interventions. The results of this review and, in the case of NCLB, the ICR, have been used to determine stages of intervention for the various program areas. LEAs staged in one or more program areas for 2014-2015 will engage in the TAIS continuous improvement process to develop a targeted improvement plan that is focused on areas of low student performance and systemic and programmatic improvement needs. Needs identified through the PBM process, as well as the state accountability system, will be addressed in a single targeted improvement plan.

LEAs assigned only a stage 1 or 2 in program areas are required to retain documentation of the process and plan mentioned above locally, unless requested otherwise by the agency. LEAs staged at a level 3 or 4 in PBM will submit the targeted improvement plan to TEA on or before November 21, 2014.

If data accuracy issues are identified either as part of the agency’s PBMAS data review or during the implementation of intervention activities, the LEA will be required to address procedural and systematic improvements used to collect and submit data. LEAs may also be subject to escalated oversight, interventions, and/or sanctions whenever such action is required.

If individual or unanticipated circumstances impact your ability to meet required intervention timelines, information detailing individual circumstances, along with a projected date for completion of activities, should be submitted to PMI. Such a request does not automatically defer any other requirements contained in this letter or other monitoring documents, but we will consider individual circumstances or requests for extensions.

Should your LEA be identified as a result of any other monitoring activities TEA is required to conduct, including monitoring activities related to accreditation determinations or compliance with federal formula and discretionary grant requirements, you will be notified in a timely manner by appropriate agency staff.

We appreciate your ongoing dedication to continuous improvement and anticipate that a data-driven, performance-based approach to monitoring will continue to assist you in your efforts to improve student achievement.


Michael Greenwalt, Ed.D.
Program Monitoring and Interventions