Date: April 8, 2015
TO THE ADMINISTRATOR ADDRESSED:
Subject: 2014-2015 Data Validation
Monitoring Student Assessment Staging
The purpose of this letter is to provide districts, including charter schools, with 2014-2015
intervention staging information for data validation monitoring of student
District-level reports of the 2014 student
assessment data validation indicators and student-level reports were posted to
the TEA Secure Environment
(TEASE) Accountability application on December 19, 2014. Reports are
available only for districts that
triggered one of the DVM-SA indicators. Districts were encouraged to review and
analyze these reports to ensure the student assessment data they submit reflect
the requirements of student assessment processes, including the requirements contained
in the 2014 District and Campus
Coordinator Manual and other student assessment resources. Based on that
review, districts should have determined whether any new or additional
procedures needed to be implemented to ensure the accurate implementation of
student assessment processes and submission of data on student assessment
For the 2014-2015 year,
intervention staging for DVM-SA was determined by which indicators the district
triggered and the number of indicators the district triggered. Staging will be
posted Friday, April 10, 2015, in the Intervention, Stage, and Activity Manager
(ISAM) application in TEASE. Through ISAM, a district can
determine which stage of intervention has been assigned for DVM-SA. All districts
that triggered any DVM-SA indicator have been assigned an intervention stage.
Districts assigned to Stage 1 will complete the DVM-SA
workbook for the indicator triggered and develop a DVM-SA corrective action
plan (DVM-SA CAP) to address any student assessment coding or documentation
discrepancies and/or noncompliance. Completion
due date is June 5, 2015. Districts in
Stage 1 will maintain the DVM-SA workbook, DVM-SA CAP, and supporting
documentation locally. These districts will submit intervention and supporting
documentation only upon request of the Texas Education Agency (TEA).
Districts assigned to Stage 2 or 3 will
complete the DVM-SA workbook for the indicator(s) triggered and develop a
DVM-SA CAP to address any student assessment coding or documentation
discrepancies and/or noncompliance. The
due date for completion and submission
to TEA is June 5, 2015. Further, districts assigned to Stage 3 will engage
in follow-up support activities to help ensure the successful implementation of
corrective actions and student assessment data submission. Specific follow-up
activities will be determined after the review of the submitted DVM-SA
workbook(s) and DVM-SA CAP.
Additionally, districts assigned to
Stage 2 or 3 will need to designate a DVM-SA program contact in ISAM.
Step-by-step instructions for completing this task will be located under
Intervention Guidance and Resources on the DVM-SA page of the
Data validation interventions are
coordinated with performance interventions to the extent possible and tailored
to data accuracy concerns. If a district staged for interventions in the DVM
system also is identified for an on-site program effectiveness review in the
PBM system, the on-site review will include a review of data quality and data
Information related to the DVM-SA
indicators is available in the 2014 Student
Assessment Data Validation Manual.
Intervention documents, including
the Data Validation Guidance Document,
How My District Was Selected for Data
Validation Monitoring – Student Assessment Interventions document, and
tools for conducting the DVM-SA intervention activities were posted to the DVM-SA page of the TEA website today,
April 8, 2015. Districts selected for on-site
data validation reviews will receive individualized correspondence from TEA
detailing required intervention activities.
For questions about the 2014 Student Assessment Data
Validation Manual, as well as any of the indicators, please contact
Performance-Based Monitoring at (512) 936-6426 or by email at firstname.lastname@example.org.
For questions about interventions, intervention
resources, due dates, or submission extension requests, please contact the
Program Monitoring and Interventions Division at (512) 463-5226 or by email at PMIdivision@tea.texas.gov.
Education service center (ESC) contacts will also be available as resources
to districts as they complete DVM-SA intervention requirements.
We appreciate your support of data validation
monitoring and anticipate that a data-driven, performance-based approach will assist
districts in their ongoing efforts to improve student achievement and data
Michael Greenwalt, Ed.D.
Director, Program Monitoring and