Date: January 12, 2015
TO THE ADMINISTRATOR ADDRESSED:
Subject: 2014-2015 Data Validation
Monitoring Leaver Records Staging
The purpose of this letter is to provide districts, including charter schools, with 2014-2015
intervention staging information for data validation monitoring of leaver
District-level reports of the 2014
leaver records data validation indicators and student-level reports were posted
to the TEA Secure Environment
(TEASE) Accountability application on October 31, 2014. Reports are
available only for districts that
triggered one of the eight DVM-L indicators. Districts were encouraged to
review and analyze these reports to ensure the leaver records data they submit
reflect the requirements of leaver record reporting, including the requirements
contained in the 2014-2015 PEIMS Data Standards
and Appendix D. Based on that review,
districts should have determined whether any new or additional procedures
needed to be implemented to ensure the accurate submission of leaver record
data by the fall collection resubmission date of January 15, 2015.
For the 2014-2015 year,
intervention staging for DVM-L was determined by which indicators the district
triggered, including longitudinal data for select indicators, and the number of
indicators the district triggered. Staging was posted January 12, 2015, in the
Intervention, Stage, and Activity Manager (ISAM) application in TEASE. Through ISAM, a district can
determine which stage of intervention has been assigned for DVM-L. All
districts that triggered any DVM-L indicator have been assigned an intervention
Districts assigned to Stage 1 will complete the DVM-L
workbook for the indicator triggered and develop a DVM-L corrective action plan
(DVM-L CAP) to address any leaver record coding or documentation discrepancies
and/or noncompliance. Completion due
date is February 20, 2015. Districts
in Stage 1 will maintain the DVM-L workbook, DVM-L CAP, and supporting
documentation locally. These districts will submit intervention and supporting
documentation only upon request of the Texas Education Agency (TEA).
Districts assigned to Stage 2 or 3 will
complete the DVM-L workbook for the indicator(s) triggered and develop a DVM-L
CAP to address any leaver record coding or documentation discrepancies and/or
noncompliance. The due date for
completion and submission to TEA is
February 20, 2015. Further, districts assigned to Stage 3 will engage in
follow-up support activities to help ensure the successful implementation of
corrective actions and leaver records data submission. Specific follow-up
activities will be determined after the review of the submitted DVM-L
workbook(s) and DVM-L CAP.
Additionally, districts assigned to
Stage 2 or 3 will need to designate a DVM-L program contact in ISAM.
Step-by-step instructions for completing this task are located on the DVM-L page of the TEA
Data validation interventions are
coordinated with performance interventions to the extent possible and tailored
to data accuracy concerns. If a district staged for interventions in the DVM
system also is identified for an on-site program effectiveness review in the
PBM system, the on-site review will include a review of data quality and data
Information related to the DVM-L
indicators is available in the 2014
Leaver Records Data Validation Manual.
Intervention documents and tools for
conducting the DVM-L intervention activities were posted to ISAM and the TEA website on January 12, 2015. The Data Validation
Guidance Document will be posted later this week and will provide more
detailed information on required intervention activities. Districts selected
for on-site data validation reviews will receive individualized correspondence
from TEA detailing required intervention activities.
For questions about the 2014 Leaver Records Data Validation
Manual, as well as any of the indicators, please contact Performance-Based
Monitoring at (512) 936-6426 or by email at firstname.lastname@example.org.
For questions about interventions, intervention
resources, due dates, or submission extension requests, please contact the
Program Monitoring and Interventions Division at (512) 463-5226 or by email at PMIdivision@tea.texas.gov.
Education service center (ESC) contacts will also be available as resources
to districts as they complete DVM-L intervention requirements.
We appreciate your support of data validation monitoring
and anticipate that a data-driven, performance-based approach will assist districts
in their ongoing efforts to improve student achievement and data accuracy.
Michael Greenwalt, Ed.D.
Director, Program Monitoring and Interventions