2012-2013 Performance-Based Monitoring Intervention Staging

Word Version




September 28, 2012                                                                                      


SUBJECT:  2012-2013 Performance-Based Monitoring Intervention Staging

The Texas Education Agency previously outlined key provisions of state legislation (House Bill 3459, 78th Regular Legislative Session) that significantly revised the scope of school district monitoring. In line with this effort, the agency is implementing a series of Performance-Based Monitoring (PBM) activities for the 2012-2013 school year as referenced in 19 Texas Administrative Code §97.1071, Special Program Performance; Intervention Stages. The purpose of this letter is to notify local education agencies (LEAs) that 2012-2013 intervention staging information for the bilingual education/English as a second language, career and technical education, No Child Left Behind (NCLB), and special education program areas, including Residential Facility Monitoring, will be available the week of October 1, 2012, on the Intervention Stage and Activity Manager (ISAM) application on the Texas Education Agency Secure Environment (TEASE).  

A supporting Summary of Interventions document available on the Program Monitoring and Interventions website at http://www.tea.state.tx.us/pmi will provide you with detailed information on activities in which your LEA is required to engage during this program year.  Additionally, information will be available in ISAM that details the criteria that were used to select LEAs for 2012-2013 interventions. The document detailing the selection criteria for 2012-2013 interventions, as well as other important monitoring documents and tools, also will be available on the TEA website. Information to assist LEAs in signing up for TEASE access, accessing the ISAM system, uploading documents in ISAM, or changing contact information in ISAM, is available under the How Do I …section of the Program Monitoring and Interventions homepage. LEAs that need additional information regarding the ISAM application can contact their regional education service center (ESC) PBM Contact for assistance. 

Monitoring and intervention activities have been designed to focus on a data-driven and performance-based system that will take place in a continuous improvement model.  Determinations regarding monitoring and interventions are the result of a performance-based evaluation process implemented by the agency through the Performance-Based Monitoring Analysis System (PBMAS). The results of the PBMAS for all program areas included in the system were provided for LEAs in the form of a PBMAS summary report. Additionally, for the NCLB program area, the results of specific Initial Compliance Review (ICR) indicators and information related to those results will be displayed in the ISAM system.

The agency has conducted a review of PBMAS data, including determinations resulting from special data analysis for districts and charter schools with small numbers of students, and has reviewed longitudinal data related to PBM interventions. The results of the longitudinal PBM data, the PBMAS review, and, in the case of NCLB, the Initial Compliance Review, have been used to determine stages of intervention for the various program areas. Additionally, districts staged in more than one program area for 2012-2013 will engage in integrated intervention activities focused on areas of low student performance and systemic and programmatic improvement needs. When data accuracy issues are identified either as part of the agency’s PBMAS data review or during the implementation of intervention activities, the LEA will be required to address improvements in the procedures and systems used to collect and submit data. Districts also may be subject to escalated oversight, interventions, and/or sanctions whenever such action is required.

If individual or unanticipated circumstances impact the ability of the LEA to meet required intervention timelines, information detailing the LEA’s individual circumstances, along with a projected date for completion of activities, should be submitted to the Division of Program Monitoring and Interventions prior to December 7, 2012. Such a request does not automatically defer any other requirements contained in this letter or other monitoring documents. The agency will consider individual circumstances or requests for extensions and will be in further communication with the LEA regarding the status of the request.

Should your LEA be identified as a result of any other monitoring activities the agency is required to conduct, including monitoring activities related to accreditation determinations or compliance with federal formula and discretionary grant requirements, you will be notified in a timely manner by appropriate agency staff.

We appreciate your support and anticipate that a data-driven, performance-based approach to monitoring will continue to assist LEAs in their ongoing efforts to improve student achievement.




Karen Batchelor

Program Monitoring and Interventions