21st Century Community Learning Centers (21st CCLC) is a database instrument used for tracking and reporting information about Texas 21st CCLC grant programs and the participants they serve. Fiscal Agent grantee staff, as well as grant contacts, and center coordinators request access to the application in order to input participant and program data, run reports, and approve data for submission to TEA.
Accountability provides performance-based monitoring analysis system (PBMAS) reports, and state and federal accountability confidential unmasked data tables, summary tables, confidential student listings, data files, and other helpful accountability information to school districts and charters. Each superintendent and charter school executive director should apply for access; they may designate others in their district to also have access.
Texas Education Directory (AskTED) is an online directory that provides current organizational and mailing information for public schools (including charter schools and Texas state agency schools), school districts and regional education service centers. With required authorization, access is provided to public school districts and regional education service centers to update address, contact, and personnel information online.
Audits & Indirect Cost Rates(AUDIT) enables TEA to record, monitor and assess the accuracy of key financial criteria from audit schedules reported by each school district within the State as required by law. With required authorization, access is provided to public school districts, charter schools and regional education service centers; superintendents, directors, business personal and certified public accountants to upload the school’s GASB data feed, the annual financial and compliance report, state comp ed agreed upon procedures report, district and campus improvement plans, state comp ed evaluations and to view their School FIRST report.
Communities in Schools(CIS) tracks and reports information about Communities In Schools fiscal agents and the participants they serve. CIS staff entering data into CIS must request access to the application in order to input participant and CIS program data and run reports.
Career and Technology Education Report (CTER) allows districts to view their Career and Technology Education (CTE) High School Senior Follow-up Reports. These provide information on higher education enrollment and employment of previous high school seniors.
The Charter School Financial Integrity Rating System of Texas (FIRST or CSSF) is the rating system to evaluate quality of business management of charter schools. With required authorization, access is provided to charter schools and regional education service centers; superintendents, directors, and business personnel.
Educator Certification Online System for Educators (ECOS for Educators) allows Texas educators and prospective Texas educators to apply and pay for certification, renew standard certifications, transfer out-of state or country credentials, and fingerprint services. The application also enables certified Texas educators to view and print their certification(s).
Educator Certification Online System for Entities (ECOS for Entities) allows personnel from Educator Preparation Programs (EPPs) to add prospective Texas educators to their program, approve exams and recommend applicants for certification through their program. It also allows Independent School Districts (ISDs) and Charter Schools to apply for temporary permits, recommend educational aides, and upload certified educators and non-certified prospective employees for fingerprint services.
Electronic Grants (eGrants) is a comprehensive web portal which provides online submission, tracking, review and processing of K through 12 and adult education grant applications, grant compliance reporting, and expenditure reporting. The Texas Education Agency's envisions eGrants to be the one easy, efficient, and effective online grant management system for all discretionary and formula grants.
Expenditure Reporting(ER) provides a means for recipients of federal and state education grants to submit expenditure reports for reimbursements from the grant and for TEA staff to review, approve and adjust those reports.
Educational Materials and Educational Materials for the Visually Impaired (EMAT/EVI) is a web based application for school districts and charters to requisition educational materials and track district inventory through the TEA. It is also used by publishers, depositories, and freight companies to provide order, shipping, and freight payment information.
The Financial Integrity Rating System of Texas(FIRST) is the rating system to evaluate quality of business management of school districts. With required authorization, access is provided to public school districts and regional education service centers; superintendents, directors, and business personnel.
Foundation School Program (FSP) payment system supports the fundamental process by which the School Funding Division calculates and makes payments to school districts for transportation, charter schools, health care funding and NIFA.
General Educational Development(GED) GFFC Reports and Data Collections is a secure software application implemented by the Office for Grants and Federal Fiscal Compliance for the collection and distribution of federal fiscal-related data and reports, such as NCLB Title I, Part A Comparability of Services, IDEA-B Local Educational Agency (LEA) maintenance of effort (MOE), NCLB LEA MOE, and indirect cost rate proposals. LEAs and Educational Service Centers (ESCs) use GFFC Reports and Data Collections to submit and/or access these federal fiscal-related data and reports.
High Cost Fund (HCF) Eligibility Application > is a web based application for LEAs (local education agencies) to request an IDEA-B High Cost Fund award. The purpose of the award is to assist school districts and charter schools by lessening the financial impact associated with providing direct special education and related services to high-need children with disabilities.
Interventionsis a Web portal for administering access to intervention applications including Residential Facility (RF) Tracker and Intervention Stage and Activity Manager (ISAM).
NCLB Reports is a web based application that provides reports on NCLB related programs(i.e., AMAOs, Random Validations) and other helpful information to local education agencies. Each superintendent and charter school executive director should apply for access. Other authorized officials may also be granted access by the LEA superintendent or charter school director.
Physical Fitness Assessment Initiative (PFAI) is a web based application that allows Texas schools to securely transfer fitness data to TEA to be aggregated for analysis; i.e., determine if there is any correlation between student academic achievement, attendance, obesity, disciplinary problems, and school meal programs.
Public Education Information Management System (PEIMS EDIT+) is a web-based application that offers a single location for school districts, open-enrollment charters, campuses, and Education Service Centers (ESC) to submit their PEIMS data to TEA via secure internet connections between the users and TEA. EDIT+ tools allow users to transfer, validate, run reports, and submit PEIMS data files as many times as needed to ensure the quality of their PEIMS data. Superintendents must obtain access to review their district PEIMS reports and for access to the electronic Superintendent Approval Form (SAF). Other types of users are ESCs, districts and campus personnel representatives responsible for the PEIMS submission.
PID, the Person Identification Database, is used by TEA to manage and store identifying information on individuals who are reported to TEA through PEIMS EDIT+. The PID system includes records for students and teachers. The purpose of the PID system is to ensure that each time data are collected for the same individual, basic identifying information matches. The PID system verifies that social security number or alternative identification number, last name, first name, and date of birth match on every record submitted for an individual. The matched data supported by the PID system allow data to be linked across multiple data collections. The PID system also provides a unique identifying number for each individual that can be used to maintain the confidentiality of personally identifiable data. The numbers of PID errors are calculated for each school district and charter and compared to a PID error rate standard. The types of users of the PID system are district, charter, and campus personnel responsible for correcting PID errors.
PET is PID Enrollment Tracking, a PID subapplication. It is used to maintain student enrollment and withdrawal data. For additional information visit the PEIMS Personal Identification Database home page.
Reading Initiative - Accelerated Reading Instruction / Accelerated Math Program Evaluation(ARI/AMI) is the data capture system for all school districts for the tracking of the number of students by grade level served by the Accelerated Reading and Math programs. School district staff who input student information must now request access through the eGrants system.
Reading & Math Initiative Funding Expenditure Report is a data capture and tracking system of expenditures by grouping and time of instruction. Each School district staff responsible for reporting ARI/AMI expenditures must now request access through the eGrants system.
Reading Initiative - Early Reading Initiative Instruments Report is a data capture and reporting system of the number of students assessed using the early reading instruments in K – 2nd grade. Each school district staff responsible for entering instrument information must now request access through the eGrants system.
TPRI & TejasLee Reading Initiative Online Order Form is used by each school district or Charter school staff who orders Early Reading instruments provided by TEA. Staff responsible for placing instrument orders with TEA must request access to this online order form.
The Financial Integrity Rating System of Texas (FIRST or School FIRST) is the new rating system to evaluate quality of business management of school districts. With required authorization, access is provided to public school districts and regional education service centers; superintendents, directors, and business personnel.
The Special Education Agile Reporting System( SPEARS ) is a web-based, dynamic reporting tool designed for accessing and analyzing data related to Special Education in the state of Texas. The data provided is collected from school districts and charter schools by means of the Public Education Information Management System (PEIMS) and other agency data sources.
State Performance Plan Indicator Seven(SPP7) is a web based data collection system available for school districts and charter schools who are required to enter campus and district level data for Indicator 7 of the special education State Performance Plan.
State Performance Plan Indicators Eleven and Twelve (SPP11and12) is a web based data collection system available for school districts and charter schools who are required to enter campus and district level data for Indicators 11 and 12 of the special education State Performance Plan.
State Performance Plan Indicator Thirteen (SPP13) is a web based data collection system available for school districts and charter schools who are required to enter campus and district level data for Indicator 13 of the special education State Performance Plan.
State Performance Plan Indicator Fourteen (SPP14) is a web based data collection system comprised of the Grade 12 Exit Survey for school districts and charter schools to enter student demographic data to be used for collecting and reporting post-school outcomes.
Texas Records Exchange (TREx) allows school registrars to electronically request and receive student records for Texas public school students.
Texas Student Data Systems (TSDS) Portal - Unique ID (UID) is used by local education agencies (LEAs) to assign unique ID numbers to students and staff. Each person has a single unique identifier for his or her entire career within the Texas educational system (from early education programs through the twelfth grade). Individuals retain the same unique identifier even if they leave the Texas education system and return years later or transition from being a student to a staff member. The unique identifier is needed to load student and staff data to the TSDS Education Data Warehouse (EDW).
User Administration +(UA+) is the required application for Superintendents, ESC Directors, and other organization heads to manage staff requests for access to TEA online applications. If the organization head wishes to appoint a Designee to manage requests, he or she should send an email to Computer Access and attach the Board Minutes approving the designation.