Attached is a copy of 19 Texas Administrative Code (TAC) Section 89.1250, Required Summer School Programs, which requires districts to provide a summer school program for limited English proficient (LEP) students who will be eligible for admission to kindergarten and first grade at the beginning of the next school year. This letter is to inform school districts that funds have been appropriated for the 2013-2014 school year to reimburse school districts for operating a summer school program for this purpose.
This information is provided to help districts prepare and coordinate building services, transportation, calendars, and instruction with other state and federal programs. Districts required to offer a bilingual education or special language program during the 2013-2014 school year, including those with approved exceptions, must offer the summer school program. Reimbursement for costs of enrolling students of limited English proficiency will be processed in the fall of 2014 through the Division of Grants Administration.
Districts operating a two-semester system must offer the program for one-half day for eight weeks while school is recessed for the summer or for a total of 120 hours of instruction on a schedule established by the board of trustees. Districts operating year-round schools must offer a program during intercessions for a total of 120 hours of instruction per §89.1250(3)(B).
For students who have not attended school previously and need to be identified as limited English proficient (LEP), 19 TAC Section 89.1225 rules are to be followed. The List of Approved Tests for Assessment of Limited English Proficient Students is required for the identification process. The list can be found on the Bilingual/ESL webpage at the following URL: http://www.tea.state.tx.us/index2.aspx?id=4098 under the Documents section.
Funding for the program will be on a teaching unit basis with 18 students or a fraction thereof constituting a unit. Since the appropriation for this program is a fixed amount, it will be necessary to prorate unit allotments if enrollment exceeds projections. Based on 2013 program costs, it is suggested that districts plan for reimbursement of no more than $1,100 per unit. Business managers should be informed that the fund code is 289 and that payment to the district will be provided through direct deposit.
Please note that data for summer school 2014 will be collected through the Public Education Information Management System (PEIMS). All participating districts are required to submit actual costs of students and this data is subject to audit by the Division of Financial Compliance. Students participating in the Bilingual/ESL Summer School Program should be identified with “THE-BILINGUAL/ESL-SUMMER-SCHOOL-INDICATOR-CODE,” which is included in the 101 Student Demographic Record in the 2013-2014 PEIMS Data Standards. This indicator code is collected in Submission 4 only, and the due date to TEA is September 4, 2014.
If you have any program questions, please contact Susie Coultress, State Director, Bilingual/ESL/Migrant/Title III, at (512) 463-9581. If you have PEIMS questions, please contact the PEIMS Division at (512) 936-7346. If you have funding questions, please contact the Division of Grants Administration at (512) 463-8525.