2014-2015 IMA Allocations and Purchasing Options

Word Version

 March 19, 2014

TO THE ADMINISTRATOR ADDRESSED:

SUBJECT: Instructional Materials Allotment for School Year 2014-2015

The 2014-2015 IMA allocations for each district and open-enrollment charter school are available at http://www.tea.state.tx.us/WorkArea/linkit.aspx?LinkIdentifier=id&ItemID=25769805667.

The district IMA allocations will be populated in EMAT by April 21, 2014; however, the funding for the 2014-2015 school year will not be available until September 1, 2014. 

Due to the large number of products adopted through Proclamation 2014, the Educational Materials (EMAT) system will open later than originally anticipated. For the 2014-2015 school year, EMAT will open on April 21, 2014.

Districts and open enrollment charter schools may use unexpended funds from 2013-2014 for Instructional Materials including continuing contracts, technological equipment, and/or technology services. If unexpended funds are not available, districts and open-enrollment charter schools may participate in the new Delayed Payment Option. A Delayed Payment Option, authorized under TEC, Chapter 31.0215 will allow districts to requisition and receive state-adopted instructional materials before the Instructional Materials Allotment funds are available. Publishers will have to agree to receive a delayed payment. Each publisher that has agreed to receive a delayed payment will be identified in the EMAT system.

Districts that participate in the Delayed Payment Option may only requisition up to 80% of their 2014-2015 IMA funds. Payments to publishers will be made when the new IMA funds become available. Payments to publishers participating in the Delayed Payment Option will take priority over any reimbursement or disbursement requests to districts.

Instructional materials for the visually impaired (Braille, Large Type and Audio) remain the property of the state and will not be counted against a district's IMA. Braille, Large Type and Audio instructional materials will continue to be requested through EMAT and returned to the redistribution center in the same manner as they have in the past. Districts can requisition these instructional materials for the 2014-2015 school year beginning May 1, 2014.

TEA has developed Instructional Materials Allotment training videos to assist new and existing instructional materials coordinators. The training videos are posted at http://www.tea.state.tx.us/index2.aspx?id=25769809318.

If you have any questions with the allocations or reimbursement process, please contact the Instructional Materials and Educational Technology Division by email at instructional.materials@tea.texas.gov or by phone at (512) 463-9601.

Sincerely,

Monica G. Martinez
Associate Commissioner
Standards and Programs

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