The purpose of this letter is to notify local education agencies (LEAs) of timelines related to the required collection of data for students with disabilities who reside in residential care and treatment facilities (RFs) within the geographic boundaries or jurisdiction of an LEA. In a Texas Education Agency (TEA) letter dated September 13, 2012, LEAs were informed that, during the 2012-2013 program year, LEAs would continue to use the RF Tracker data collection system to enter data from RF LEAs. LEAs must complete the 2012-2013 data collection no later than June 7, 2013.
LEAs that are required to complete the data collection can access RF Tracker through the Texas Education Agency Secure Environment (TEASE) under the RF Tracker link. It is recommended that LEAs submit an on-line request for access by following the instructions on the TEA website at http://www.tea.state.tx.us/index2.aspx?id=2684
However, LEA users who work within a shared services arrangement (SSA) and who need access to the application on behalf of more than one LEA still must use the paper TEASE access request form. LEAs that need additional information about TEASE access can contact their education service center (ESC) monitoring contact and/or may review a list of frequently asked questions on the TEA website at: http://www.tea.state.tx.us/index2.aspx?id=2147505234. Once TEASE access has been established, the RF Tracker application can be accessed at the following link: https://seguin.tea.state.tx.us/apps/logon.asp.
For those LEAs with residential care and treatment facilities within their boundaries or jurisdiction in which students with disabilities have resided during the 2012-2013 school year, the due date for the completion of the RF Tracker data collection is June7, 2013. For the purposes of the 2012-2013 data collection, LEAs will report on students with disabilities residing in an RF on or before May 17, 2013. Additional guidance regarding completion of the RF Tracker data collection, including an RF Tracker Guidance Document and the Helpful Hints document that provides information on data documentation, data definitions, and use of the system, is available under the Special Education-Residential Facilities Monitoring link on the TEA Program Monitoring and Interventions website at http://www.tea.state.tx.us/pmi. If you need assistance completing the RF Tracker data collection, you may contact your ESC monitoring or special education contact at the phone numbers available from the TEA website at http://www.tea.state.tx.us/regional_services/esc/, or you may email the Division of Program Monitoring and Interventions at firstname.lastname@example.org or call (512) 463-5226.
We appreciate your assistance with this data collection. If you have questions regarding the content of this letter, please contact Gaynel Roberts or Judy Struve in the Division of Program Monitoring and Interventions at (512) 463-5226 or by e-mail at email@example.com.