The purpose of this letter is to inform local educational agencies (LEAs) of the deadline for ARRA Section 1512 Quarterly Reports for the current reporting period and to provide additional guidance regarding ARRA reporting requirements.
1. ARRA Section 1512 Quarterly Reports Due July 5, 2012
ARRA Section 1512 Quarterly Reports for the April 1, 2012 through June 30, 2012, reporting period are due from LEAs receiving ARRA funds distributed by the Texas Education Agency (TEA) for the following grant programs:
- Education Jobs Fund (Ed Jobs)
- ARRA Title I, School Improvement Grant (SIG) (Texas Title I Priority Schools) as applicable if the grantee’s Notice of Grant Award (NOGA) identifies ARRA SIG funding
The reports must be submitted to TEA by 5:00 p.m. Central Time, July 5, 2012. TEA will open the Expenditure Reporting (ER) system for ARRA Section 1512 Quarterly Reports on Monday, June 25, 2012. The ER system will close at 5:00 p.m. Central Time, July 5, 2012. The system will open earlier than usual to accommodate the summer schedule of LEAs and the Fourth of July holiday. See Attachment 1 for additional information.
2. Central Contractor Registration (CCR) Annual Renewal
The ARRA Section 1512 Quarterly Reports include a field for the CCR expiration date. LEAs that are ARRA grantees are required to register with CCR and receive a Commercial and Government Entity (CAGE) code.
If an LEA does not renew its CCR registration, the registration will expire. Failure to renew an expired CCR registration may impair an LEA’s ability to draw down ARRA grant funds in ER. Therefore, TEA strongly suggests that LEAs renew their CCR registration prior to the expiration date. Upon receiving the new expiration date from the CCR system, please remember to update that information in the ARRA Section 1512 Quarterly Reports through TEA’s ER system, as these two systems are not connected and the update will not happen automatically. See Attachment 2 for additional information.
3. Enforcement Actions
TEA will continue to monitor ARRA grantees’ compliance with ARRA Section 1512 quarterly reporting requirements and annual renewal of CCR registration.
Pursuant to the provisions of the Code of Federal Regulations (CFR) Title 34, §80.43, if a grantee materially fails to comply with any term of an award, TEA may take one or more of the following enforcement actions as appropriate in the circumstances:
- Temporarily withhold cash payments pending correction of the deficiency, or more severe enforcement action
- Disallow all or part of the cost of an activity or action that is not in compliance
- Wholly or partly suspend or terminate the current award
- Withhold further awards for the program
- Take other remedies that may be legally available
4. Resources and Assistance
For additional assistance with ARRA Section 1512 quarterly reporting requirements or individual ARRA grants, please contact the following:
ARRA Section 1512 Resource
TEA guidance on ARRA Quarterly Reporting is available on TEA’s website.
ARRA Section 1512 reporting information is announced on TEA’s website at Recent News and Announcements and through the ARRA Stimulus listserv.
Thank you for your attention to this important matter.