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PEIMS 2012-2013 Data Collection Schedule

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PEIMS data files are submitted four times each school year following a schedule established by the PEIMS Data Standards.

Fall Collection (Collection 1)

Fall data are used to:

  • Calculate compensatory entitlement
  • Monitor special programs
  • Report to the federal government
  • Calculate retention
  • Calculate basic profiles for AEIS
  • Perform desk audits

Important Fall dates:

  • September 28, 2012 -- Close of school-start window
  • October 7, 2012 -- EDIT+ ready to process data
  • October 26, 2012 -- Snapshot Date
  • October 29, 2012 -- EDIT+ ready for ESCs to accept district and ESC files
  • November 9, 2012 -- Manual PID corrections due at TEA
  • December 6, 2012 -- First submission due date for Districts and ESCs
  • December 21, 2012 -- Manual PID corrections due at TEA
  • January 17, 2013 -- Resubmission due date for Districts and ESCs
  • February 21, 2013 -- Date available to customers

Midyear Collection (Collection 2)

Midyear data include actual audited financial data from the previous year (2011-2012).

Midyear data are used to:

  • Report to the state legislature
  • Monitor special program expenditures
  • Audit districts
  • Perform desk audits

Important midyear dates:

  • October 7, 2012 -- EDIT+ ready to process data
  • January 7, 2013 -- EDIT+ ready for ESCs to accept district and ESC files
  • January 31, 2013 -- First submission due date for Districts and ESCs
  • February 14, 2013 -- Resubmission due date for Districts and ESCs
  • March 7, 2013 -- Data available to customers

Summer Collection (Collection 3)

Summer data include:

  • Student attendance data
  • Course completion data
  • Discipline data
  • Restraint data
  • Title I, Part A data

Summer data are used to:

  • Calculate FSP final allotments
  • Calculate attendance and course completion
  • Create a portion of the AEIS
  • Augment the monitoring of special programs
  • Perform desk audits

Important Summer dates:

  • April 8, 2013 -- EDIT+ ready to process data
  • May 13, 2013 -- EDIT+ ready for ESCs to accept district files
  • May 31, 2013 -- Manual PID corrections due at TEA
  • June 27, 2013 -- First submission due date for Districts
  • June 28, 2013 -- Manual PID corrections due at TEA
  • July 25, 2013 -- Resubmission due date for Districts
  • September 19, 2013 -- Data available to customers

Extended Year Collection (Collection 4)

Extended year data include:

  • Optional extended year program (OEYP) data
  • Extended school year services (ESY) data
  • Bilingual/English as a Second Language (ESL) summer school program

Extended year data are used to:

  • Calculate ESY funding
  • Calculate BIL/ESL summer school funding
  • Monitor special programs
  • Perform desk audits

Important extended year dates:

  • April 8, 2013 -- EDIT+ ready to process data
  • August 12, 2013 -- EDIT+ ready for ESCs to accept district files
  • August 9, 2013 -- Manual PID corrections due at TEA
  • September 5, 2013 -- First submission due date for Districts
  • September 19, 2013 -- Manual PID corrections due at TEA
  • September 26, 2013 -- Resubmission due date for Districts
  • October 24, 2013 -- Data available to customers

View the 2012-2013 PEIMS data collection schedule in MS Word.

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