PEIMS Data Standards 2011-2012 Addendum

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The PEIMS data reporting requirements:

  • Provide descriptions of data elements and the codes used to report them;
  • Describe the responsibilities of school districts, education service centers, and the Texas Education Agency in connection with the data submission process; and
  • Provide descriptions of the data submission requirements, including submission record layout specifications and data edit specifications.

Addendum Version

The 2011-2012 Addendum Version PEIMS data standards consist of Sections 1 through 15 and Appendices A through I.

Section 1: Data Submission Responsibilities and Specifications
This section provides a general description of PEIMS. It specifies the as-of and due dates for the four data submissions. It also includes a discussion of the various responsibilities of the school districts, education service centers and the Texas Education Agency.

Section 2: Data Submission Requirements
This section includes a description of each record type, the various record layouts and reporting examples.

Section 3: Description of Data Elements 
This section provides an explanation of the information on each data element page, an alphabetical list of the data elements and a detailed description of each data element.

Section 4: Description of Codes 
This section provides an explanation of the information on each code table page, an alphabetical list of the code tables and a listing of the codes and translations by table. For convenience, C022 (SERVICE-ID) is provided in both alphabetic and numeric sort order: 

Section 5: Edits
This section provides the record type data element field edits and context edits. Additional edits to check for the reasonableness of the data have been included. There are three types of edits: fatal errors, special warning errors and warning errors.  

Section  6:  Reporting Guidelines
This section illustrates the requirements for reporting the Fall, Mid-Year, Summer, and Extended Year XML data submissions.  

Section 7:  XML Diagrams
This section illustrates the XML Diagrams for Core, Fall, Mid-Year, Summer and Extended Year XML data submissions.

Section 8:  XML Core Data Structure
This section illustrates the XML.XSD data structure for the XML Core.  The Core data structure is used with each of the four PEIMS submissions:  Fall, Mid-Year, Summer and Extended Year. 
Core XSD  

Section 9:  XML Fall Data Structure
This section illustrates the XML.XSD data structure for the XML Fall Submission.
Fall XSD

Section 10:  XML Mid-Year Data Structure
This section illustrates the XML.XSD data structure for the XML Mid-Year Submission.
Mid-Year XSD

Section 11:  XML Summer Data Structure
This section illustrates the XML.XSD data structure for the XML Summer Submission.
Summer XSD

Section 12:  XML Extended Year Data Structure
This section illustrates the XML.XSD data structure for the XML Extended Year Submission.
Extended XSD

Section 13:  XML Schemas
This section illustrates the XML.XSD schema structure for the XML Submission.

Section 14:  XML Codes Data Structure
This section illustrates the valid codes that can be reported with the XML.XSD files for the Fall, Mid-Year, Summer, and Extended Year Submission.
Codes XSD  

Section 15:  XML Fall/Mid-Year Example Files
This section illustrates the XML.XSD data structure for the SML Fall/Mid-Year Submission.
Fall Example
Mid-Year Example

Appendix A: Data Overview  
This appendix provides a view, by category, of the data to be collected.

Appendix B: Data Elements by Record Type
This appendix provides a detailed view of the data to be collected. Included is a detailed list of the required data elements arranged by the four major data categories: organization, finance, students and staff.

Appendix C: Cross-Reference Table
This appendix is a listing of the data elements and corresponding/applicable code tables.

Appendix D: Leaver Reason Codes and Documentation Standards
This appendix contains an expanded definition and specific guidelines on acceptable documentation for each of the leaver reason codes.

Appendix E: Additional Information Related to Discipline 
This appendix describes in greater detail the requirements of TEA Chapter 37 of Discipline Management and the definitions of discipline action reason.

Appendix F: Federal Requirements for Ethnicity and Race Data Collection and Reporting 
This appendix describes in detail the federal reporting requirements for Ethnicity and Race information.

Appendix G: PID Enrollment Tracking (PET) Guidelines 
This appendix provides details of PID Enrollment Tracking (PET).

Appendix H:  Early Notice of Leaver Changes 2011-2012
This appendix provides details to an early notice for leaver changes.

Appendix I:  Early Notice of PEIMS XML Data Submission Requirements for 2012-2013.
This appendix provides early notice of PEIMS XML Data Submission Requirements for 2012-2013.

Change Documents

The following files illustrate changes in the PEIMS Data Standards.

Section 2  chgdoc2.doc     

Section 3 chgdoc3.doc

Section 4  chgdoc4.doc       

Section 5  chgdoc5.doc      

XML Chgdoc XSD.doc   

To contact PEIMS Customer Support, please call (512) 463-9229, or email PeimsCustomerSupport@tea.state.tx.us.