Schoolwide Programs

School districts and charter schools that receive Title I, Part A funds have the flexibility to administer their campus programs in different ways. In order to meet the educational needs of their students, they can choose to implement either a targeted assistance program or a schoolwide program. The Title I, Part A schoolwide program model allows your campus to use its funds to improve its entire educational program and the academic performance of all of its students, particularly the lowest-achieving students.

While your campus must still comply with applicable federal fiscal and programmatic guidelines, and maintain accountability in using federal funds, the schoolwide program model can give your campus great flexibility in terms of several statutory and regulatory requirements. This flexibility allows your campus to serve all of its students instead of only providing separate services to specific target populations.

TEA would like to help you take advantage of the flexibility offered by federal law. This page is designed to provide the basic information you need to implement a schoolwide program on your campus. Several other related pages provide information about accounting requirements and other details. Links to these pages are in the navigation on the right and at the bottom of this page. TEA is committed to helping you by focusing on the following principles:

  •  Allowing more discretion at the local level
  •  Providing clear guidance with examples and models
  •  Removing barriers that are unnecessary and burdensome
  •  Improving performance and program outcomes
  •  Ensuring that grant funds are spent in accordance with program statute and regulations
  •  Strengthening accountability for federal dollars; minimizing waste, fraud, and abuse; and providing more transparency

The information about schoolwide programs on this page and related pages supersedes all previous guidance given by TEA and individual education service centers. Please note that "Appendix 9," which was previously published by TEA as part of certain grant applications, is now obsolete.

Consolidation of Funds

Campuses that choose to adopt a schoolwide program model can consolidate their Title I, Part A grant funds, or their Title I, Part A funds and other funds, into a single budget “pool.” Funds in the pool belong to the schoolwide program budget instead of many individual budgets, and the campus can use the pool to pay for any activity that improves its entire educational program. This consolidation eases the usual requirement to account for funds from each specific federal program separately.

Consolidation Options

Your campus must select one of the following consolidations options:

  1. Full consolidation. This option involves pooling some or all of your campus's federal funds with some or all of your campus’s eligible state and local funds, and provides the most flexibility in terms of operating programs. The regulations given in the Education Department General Administrative Regulations (EDGAR) do not apply to the administration of federal grant funds in this consolidation option. Campuses that select this option, however, must still follow all applicable state regulations, including reporting requirements and the rules of accounting given in TEA’s Financial Accountability System Resource Guide (FASRG).
  2. Federal consolidation. This option involves pooling some or all of your campus's federal funds, but does not involve state or local funds.
  3. Title I, Part A. This option does not pool any funds, but allows your campus to use its Title I, Part A allocation on a schoolwide basis. This option provides the least flexibility in terms of operating programs.

Each Title I, Part A schoolwide campus must work closely with its local educational agency (school district or charter school) to select the appropriate consolidation option and make other funding and accounting decisions. More information is available online. 

Coordinating Funds

Consolidating funds is not the same as coordinating funds, which is when a campus pays for an activity using multiple fund sources and tracks each portion to an allowable program expenditure. Coordinating program funds in this manner does not provide the same level of flexibility as does consolidating funds.

Eligible Federal Funds

To be eligible for consolidation, federal funds must come from programs administered by the US Department of Education and must be used to carry out activities in a public elementary or secondary school. Your campus can consolidate most federal formula funds, including funds from the following programs:

  • Title III, Part A—English Language Acquisition 
  • Title I, Part C—Migrant Education Program
  • Perkins Career and Technical Education
  • Title II, Part A—Preparing, Training, and Recruiting High-Quality Teachers
    and Principals

Please note that the Head Start and National School Lunch programs are not administered by the US Department of Education so their funds cannot be consolidated in a schoolwide program.

The following federal programs are also eligible for consolidation but have additional requirements:

  • Individuals with Disabilities Education Act, Part B (IDEA-B). A schoolwide campus may consolidate IDEA-B funds, but the amount of funds consolidated may not exceed the amount of IDEA-B funds received by the campus’s LEA for that fiscal year divided by the number of children with disabilities in the LEA’s jurisdiction multiplied by the number of children with disabilities participating in the schoolwide program. In addition, LEAs must consider consolidated IDEA-B funds as federal IDEA-B funds for the required calculations that ensure and demonstrate compliance with the excess costs and maintenance of effort provisions of IDEA-B.
    A campus may also consolidate funds it receives for students with disabilities under Section 8003(d) of the Elementary and Secondary Education Act (ESEA). A campus that consolidates section 8003(d) funds or IDEA-B funds may use those funds for any activities included in its schoolwide program campus improvement plan, but the campus and LEA must comply with all other requirements of IDEA-B to the same extent that they would if they did not consolidate funds. For example, LEAs must ensure that each schoolwide campus provides services to children with disabilities in accordance with a properly developed individualized education program and provides all the rights and services guaranteed to children with disabilities under IDEA.
  • Indian Education. A schoolwide campus may consolidate Indian Education funds received under Subpart 1 of Part A of Title VII of ESEA only if the parent committee established by the campus’s local educational agency to help develop the Indian education program approves the inclusion of those funds.
  • Migrant Education. Before consolidating Title I, Part C Migrant Education funds, a schoolwide campus must, in consultation with parents of migrant children or organizations representing those parents, or both, document that it has met TEA’s 11 student performance criteria. The campus must have written approval from Migrant Education program staff at TEA.
  • Title III. Local educational agencies (LEAs) with schoolwide campuses that consolidate Title III funds are not exempt from the requirement to provide educational services to limited English proficient children and educational personnel in private schools.

Many competitive grant programs (discretionary funds) are also eligible for consolidation, including the 21st Century Community Learning Centers program.

Funds that cannot be consolidated may be coordinated as described above.

Eligible State Funds

State and local funds, with the exception of the state funds known as the special allotments, may be consolidated in a Title I, Part A schoolwide program. Do not consolidate special allotments in a Title I, Part A schoolwide program. Special allotments include special education state funds, the bilingual education allotment, the career and technology education allotment, and the compensatory education allotment (state compensatory education).

Funds that cannot be consolidated may be coordinated as described above.

Programmatic Requirements

If your campus consolidates federal formula funds, you must address the intents and purposes of the consolidated federal programs and the needs of the intended beneficiaries of the consolidated programs. You do not need to meet most of the individual statutory and regulatory requirements of each federal program. 

If your campus consolidates federal discretionary funds, the requirements are slightly more stringent. Instead of simply addressing the intents and purposes of the federal discretionary programs, you must also carry out all of the activities described in the application for each consolidated federal discretionary program. 

Regardless of the type of federal funds you consolidate, your schoolwide campus must still meet any programmatic requirements related to

  • Civil rights
  • Health and safety
  • Participation and involvement of parents and students
  • Participation of private school children, teachers, and other educational personnel

 The Federal Register gives more detailed information about these requirements.

Fiscal Requirements

LEAs with campuses that operate schoolwide programs must also meet certain fiscal requirements, including

  • Comparability of services
  • Distribution of formula funds to campuses according to statute
  • Maintenance of effort
  • Set-asides
  • Supplement not supplant
  • Time and effort

More detailed information about these requirements is available online.

Basic Decisions for Local Educational Agencies

Title I, Part A–eligible local educational agencies (school districts and charter schools) must make basic decisions about how to use Title I, Part A funds to meet their campus and program goals. These decisions ultimately determine if your campus can and should operate a schoolwide program. The following sections describe all of the decisions that LEAs need to make.

Campus Eligibility

LEAs must determine which of their campuses are eligible to operate schoolwide programs. In order to operate a schoolwide program, a campus must be eligible to receive Title I, Part A funds, and 40 percent or more of its students must be from low-income families.

However, LEAs with ineligible campuses can pursue several exceptions to the 40 percent poverty threshold, including the following options:

  • Waivers. The US Department of Education has given several states, including Texas, the authority to waive many requirements under the Elementary and Secondary Education Act (ESEA). LEAs can apply to TEA for an Ed-Flex waiver to waive the poverty threshold for campuses that would like to operate schoolwide programs. They do this through Schedule WV4004 of the NCLB Consolidated Federal Grant Application. Please note, however, that a campus must be eligible for Title I funds, and must work with an outside technical assistance provider for a one-year period to plan the schoolwide program (unless the LEA determines that less time is needed) before the LEA can apply for a TEA Ed-Flex waiver. Secretarial waivers, which are requested from the Secretary of Education, are also available to LEAs with individual campuses that would like to operate schoolwide programs but do not meet the 40 percent poverty threshold.
  • Duration of eligibility. Once a campus meets the 40 percent poverty threshold, it does not lose its eligibility for operating a schoolwide program if its poverty level drops below 40 percent. The eligibility remains in place as long as the campus remains eligible for Title I, Part A funds in general.

LEAs should contact their education service center for additional ways to become eligible to operate schoolwide programs.

LEAs that are part of a shared services arrangement (SSA) may operate schoolwide programs if their campuses meet the eligibility requirements given above and if the SSA agreement establishes that the fiscal agent will pass funds through to the member districts. If the agreement establishes that the fiscal agent will expend funds on behalf of the member districts for a certain program, those program funds will not be available to a schoolwide campus for consolidation, and that program cannot be part of the campus’s schoolwide program.

This applies both when an LEA joins an SSA voluntarily and when an LEA is required by a program statute to join an SSA.

Schoolwide Programs vs. Targeted Assistance Programs

Once your LEA determines which campuses are eligible, it must then decide if your particular campus actually should operate a schoolwide program. Your LEA can choose that campuses use Title I, Part A funds in one of two ways:

  1. A targeted assistance program, in which funds may be used only for supplementary educational services for children identified as being most at risk of not meeting state standards.
  2. A schoolwide program, in which funds may be used to upgrade the entire educational program in the campus to improve the academic performance of all students.

Each LEA must work with the individual campuses to decide which option is best. The basic difference between the two options is that targeted assistance programs only provide educational services to eligible students identified as most in need, while schoolwide programs allow campuses with high concentrations of students from low-income families to redesign their entire educational programs to serve all students. More information about targeted assistance programs is available online.

Funding and Accounting Decisions

Once the LEA knows which campuses will operate schoolwide programs, it must work with each campus to make basic funding and accounting decisions. Detailed information about funding and accounting decisions for a schoolwide programs is available online.

NCLB Consolidated Federal Grant Application

The next step for the LEA is to complete the NCLB Consolidated Federal Grant Application. The LEA must use the pulldown menu on Schedule SC5000—Title I, Part A Campus Selection to indicate which of its campuses will operate a schoolwide program, and also select how each campus will consolidate its funds. On Schedule BS6001, the LEA should also identify the total amount that each federal grant will contribute to the schoolwide pool on all of its schoolwide campuses. More information about completing these schedules for schoolwide programs is available online.

Campus Requirements for Operating a Schoolwide Program

Your campus must complete several important requirements before you can operate a schoolwide program. These requirements are the key to improving your campus’s entire educational program.

Please note that these requirements should be completed during a planning year before you begin to operate a schoolwide program. Follow the links to get more detailed information.

  • Conduct a comprehensive needs assessment (CNA). This assessment must identify your campus’s specific academic needs so that you can address those needs in your schoolwide program. Your CNA must focus on information about all students in the campus, including economically disadvantaged students, students from major racial and ethnic groups, students with disabilities, limited English proficient students, and migrant students. You must conduct the assessment annually so that you can adjust your programs as the needs of your campus change.
  • Submit a schoolwide campus improvement plan (CIP) to your LEA for review and approval. The plan is your blueprint for improving your instructional programs based upon the needs you have identified in the CNA, and must contain certain program components. The CIP also serves another important purpose. If TEA selects your campus for fiscal monitoring, TEA monitors will review the CIP, or excerpts from the CIP, for the following:
    • A description of how your campus will use Title I, Part A funds and other resources to implement the CIP.
    • A list of the federal, state, and local programs that will be consolidated (if applicable), with the amount that each program will contribute to the schoolwide pool.
     
  • Develop an evaluation plan to assess your CIP on an annual basis. You must evaluate the strategies and activities in the CIP each year to determine if they are working and achieving the desired outcomes. You must also revise the CIP as necessary based on the results of the annual evaluation.

Continuation of Your Schoolwide Program

To continue to operate your schoolwide program from one year to the next, your campus must:

  • Follow the CIP.
  • Evaluate and update the CIP annually.
  • Refine the schoolwide program each year based on the results of the evaluation of student performance.

Additional Guidance from TEA

Additional guidance about Title I, Part A schoolwide programs is available at the following web pages:

Choosing a Consolidation Option for Schoolwide Programs
This page contains a chart showing the differences between the three ways you can consolidate funds in schoolwide programs.

Fiscal Issues Related to Operating a Schoolwide Program
This page describes various fiscal issues related to operating a schoolwide program, including accounting methodologies and specific fiscal requirements such as set-asides; supplement, not supplant; and time and effort.

General Information about Schoolwide Programs
This page describes the general purpose, goals, and fundamental principles of Title I, Part A schoolwide programs.

Schoolwide Programs: Accounting for Expenditures, Part I
This is the first of three web pages that provide information about accounting for schoolwide program expenditures. This page describes fund code 282.

Schoolwide Programs: Accounting for Expenditures, Part II
This is the second of three web pages that provide information about accounting for schoolwide program expenditures. This page provides examples of how to account for an actual schoolwide program expenditure by using fund code 282 in a general ledger. 

Schoolwide Programs: Accounting for Expenditures, Part III
This is the third of three web pages that provide information about accounting for schoolwide program expenditures. This page provides examples of how to account for an actual schoolwide program expenditure by using fund code 282 in a general ledger.

Schoolwide Programs: Annual Evaluation Plan
This page provides detailed information about the required annual evaluation plan, including recommended steps to follow.

Schoolwide Programs: Campus Improvement Plan
This page provides detailed information about the required campus improvement plan, including the required accounting and program components.

Schoolwide Programs: Comprehensive Needs Assessment
This page provides detailed information about the required comprehensive needs assessment, including recommended steps to follow.

Schoolwide Programs: Funding and Accounting Decisions, Part I
This is the first in a series of web pages that provide the basic steps to follow to implement the funding and accounting components of a schoolwide program. This page covers documentation requirements and the supplemental funds test.

Schoolwide Programs: Funding and Accounting Decisions, Part II
This is the second in a series of web pages that provide the basic steps to follow to implement the funding and accounting components of a schoolwide program. This page covers allocating funds to a schoolwide program.

Schoolwide Programs: Funding and Accounting Decisions, Part III
This is the third in a series of web pages that provide the basic steps to follow to implement the funding and accounting components of a schoolwide program. This page covers following an accounting methodology, proportionality tables, and committing to a schoolwide program on a grant application.

Additional Guidance from USDE

This page summarizes the information and requirements given by the US Department of Education. The source documents are available at the links below:

Section 1114 of the Elementary and Secondary Education Act (ESEA) 
Designing Schoolwide Programs, Non-Regulatory Guidance, March 2006 (Word, 452 KB, outside source)
Title I, Part A Fiscal Issues, Non-Regulatory Guidance, February, 2008 (Word, 995 KB, outside source)
Federal Register, July 2, 2004 (Volume 69, Number 127)

Contact Information

For more information about Title I, Part A schoolwide programs, please contact Anita Villarreal in the Division of Federal and State Education Policy at nclb@tea.texas.gov.

For more information about the TEA federal flexibility initiative, please contact Terry Reyes in the Office for Grants and Federal Fiscal Compliance at terry.reyes@tea.texas.gov.