Schoolwide Programs: Campus Improvement Plan

If your campus would like to operate a Title I, Part A schoolwide program, you must develop a comprehensive plan to reform your campus's total instructional program. This is the second step of a required, year-long process, after your campus conducts a comprehensive needs assessment (CNA). The campus improvement plan (CIP) serves as the blueprint for how your campus will actually address the needs identified during the CNA. An effective CIP can bring focus and coherence to reform activities and help ensure unity of purpose, alignment, and clear accountability. To be approved by your local educational agency, your CIP must include the required accounting and program components described below.

There is no required format for a CIP, but, in addition to the required components, most CIPs contain the campus’s vision and mission statements and a concise version of the campus profile.

Per federal statute, the CIP must be

“developed with the involvement of parents and other members of the community to be served and individuals who will carry out such plan, including teachers, principals, and administrators (including administrators of programs described in other parts of this title), and, if appropriate, pupil services personnel, technical assistance providers, school staff, and, if the plan relates to a secondary school, students from such school” (Elementary and Secondary Education Act, Section 1114[b][2][B][ii]).

Required Accounting Components 

Your CIP is a crucial part of your campus’s fiscal accountability as you take advantage of the flexibility provided by consolidating funds. Your campus will not be required to maintain separate fiscal accounting records by program to demonstrate that specific activities are allowable under the program, but your CIP must:

  • Describe how your campus will use Title I, Part A and other resources to implement the CIP.
  • Demonstrate that your schoolwide program contains sufficient resources and activities to reasonably address the intents and purposes of programs whose funds are consolidated, particularly as they relate to the lowest-performing students.
  • Identify the programs that have been consolidated and the amount each program contributes to the schoolwide pool.

If TEA selects your LEA for a review of its administration of federal grant awards, TEA monitors will review each schoolwide campus’s CIP to ensure that each complies with the requirements listed above. Your LEA’s independent auditor will also review campus CIPs for these requirements.

TEA recommends that you keep your CIP accurate in terms of the amount that each program contributes to your schoolwide pool. If the amount of a grant award changes for any reason, and the change affects how much a program contributes to your schoolwide pool, your CIP should reflect the adjustment.

Please note that your campus must also maintain other records that demonstrate that your schoolwide program complies with applicable accounting requirements. More information about documentation that your LEA must maintain for auditing and monitoring purposes is given on TEA's funding and accounting decisions web page.

Required Program Components 

In addition to the fiscal requirements given above, your campus's CIP must also address the following ten program components, as required by the Elementary and Secondary Education Act (ESEA):

  1. The summary of the outcome of the CNA. The summary is a report or other document that describes the data your campus gathered and used during the CNA, the conclusions your drew from the analysis, and the needs you identified. It should be created by the schoolwide planning team.
  2. Schoolwide reform strategies. Your CIP must include specific instructional strategies and initiatives, which must be based on scientifically based research, strengthen the core academic program, increase the quality and quantity of learning time, and address the learning needs of all students on your the campus.
  3. Instruction by highly qualified teachers. Student achievement increases in schools where teaching and learning have the highest priority, and students achieve at higher levels when taught by teachers who know their subject matter and are skilled in teaching it. High-poverty, low-performing schools are sometimes staffed with disproportionately high numbers of teachers who are not highly qualified. To address this disproportionality, federal statute requires that all teachers of core academic subjects and instructional paraprofessionals in a schoolwide program campus meet certain qualifications (given in Section 1119 of ESEA). Your CIP must describe the specific plans and activities that you will implement to meet this requirement.
  4. High-quality and ongoing professional development. Teachers and other staff in schoolwide program schools must be equipped to face the challenge of helping all students meet the state’s academic achievement standards. To do this, they must be familiar with the goals and objectives of the CIP, and receive the sustained, high-quality professional development required to implement them. Federal statute requires that professional development be extended, as appropriate, to those who work with teachers to support student achievement, such as principals, paraprofessionals, and parents. Your CIP must describe the specific plans and activities that you will implement to meet this requirement.
  5. Strategies to attract highly qualified teachers to high-need schools. Although recruiting and retaining highly qualified teachers is an ongoing challenge in high-poverty schools, low-performing students in these schools have a special need for excellent teachers. Therefore, your CIP must describe the strategies you will use to attract and retain highly qualified teachers.
  6. Strategies to increase parental involvement. Research continues to demonstrate that successful schools have significant and sustained levels of parental involvement. Therefore, your CIP must contain strategies to involve parents, especially in helping their children do well in school. Your CIP must also demonstrate how parents will be involved in planning, implementing, and evaluating your schoolwide program.
  7. Plans for assisting preschool students in the successful transition from early childhood programs to local elementary schoolwide programs. This component emphasizes the value of creating a coherent and seamless educational program for students at risk of dropping out of school. Early childhood programs provide a foundation for later academic success, and effective schoolwide programs capitalize on this strong start. Your CIP must include your plans for assisting preschool students.
  8. Measures to include teachers in decisions regarding the use of academic assessments. In addition to state assessment results, teachers need current and ongoing assessment data that describe student achievement. This data often come from less formal assessments, such as observation, performance assessments, or end-of-course tests. Your schoolwide program should provide teachers with professional development that increases their understanding of the appropriate uses of multiple assessment measures and the use of assessment results to improve instruction. Your CIP must describe the specific plans and activities that you will implement to meet this requirement.
  9. Activities to ensure that students who experience difficulty attaining proficiency receive effective and timely additional assistance. The schoolwide program campus must identify students who need additional learning time to meet standards and provide them with timely, additional assistance that is tailored to their needs. This assistance must be available to all students in the campus who need it. Your CIP must describe the specific plans and activities that you will implement to meet this requirement.
  10. Coordination and integration of federal, state, and local services and programs. Schoolwide program campuses are expected to use the flexibility available to them to integrate services and programs with the aim of upgrading the entire educational program and helping all students reach proficient and advanced levels of achievement. In addition to coordinating and integrating services, schoolwide program campuses may combine most federal, state, and local funds to provide those services. Exercising this option maximizes the impact of the resources available to carry out your schoolwide program. Your CIP must demonstrate how your campus will coordinate and integrate federal, state, and local services and programs. 

Additional Guidance from TEA

Additional guidance about Title I, Part A schoolwide programs is available at the following web pages:

Choosing a Consolidation Option for Schoolwide Programs 
This page contains a chart showing the differences between the three ways you can consolidate funds in schoolwide programs.

Fiscal Issues Related to Operating a Schoolwide Program 
This page describes various fiscal issues related to operating a schoolwide program, including accounting methodologies and specific fiscal requirements such as set-asides; supplement, not supplant; and time and effort.

General Information about Schoolwide Programs 
This page describes the general purpose, goals, and fundamental principles of Title I, Part A schoolwide programs.

Schoolwide Programs 
This is the home page for Title I, Part A schoolwide programs, and provides general information about choosing to implement a schoolwide program, eligibility, and basic requirements.

Schoolwide Programs: Accounting for Expenditures, Part I
This is the first of three web pages that provide information about accounting for schoolwide program expenditures. This page describes fund code 282.

Schoolwide Programs: Accounting for Expenditures, Part II
This is the second of three web pages that provide information about accounting for schoolwide program expenditures. This page provides examples of how to account for an actual schoolwide program expenditure by using fund code 282 in a general ledger.

Schoolwide Programs: Accounting for Expenditures, Part III
This is the third of three web pages that provide information about accounting for schoolwide program expenditures. This page provides examples of how to account for an actual schoolwide program expenditure by using fund code 282 in a general ledger.

Schoolwide Programs: Annual Evaluation Plan 
This page provides detailed information about the required annual evaluation plan, including recommended steps to follow.

Schoolwide Programs: Comprehensive Needs Assessment 
This page provides detailed information about the required comprehensive needs assessment, including recommended steps to follow.

Schoolwide Programs: Funding and Accounting Decisions, Part I
This is the first in a series of web pages that provide the basic steps to follow to implement the funding and accounting components of a schoolwide program. This page covers documentation requirements and the supplemental funds test.

Schoolwide Programs: Funding and Accounting Decisions, Part II
This is the second in a series of web pages that provide the basic steps to follow to implement the funding and accounting components of a schoolwide program. This page covers allocating funds to a schoolwide program. 

Schoolwide Programs: Funding and Accounting Decisions, Part III
This is the third in a series of web pages that provide the basic steps to follow to implement the funding and accounting components of a schoolwide program. This page covers following an accounting methodology, proportionality tables, and committing to a schoolwide program on a grant application.

Additional Guidance from USDE

This page summarizes the information and requirements given by the US Department of Education. The source documents are available at the links below:

Section 1114 of the Elementary and Secondary Education Act (ESEA)

Designing Schoolwide Programs, Non-Regulatory Guidance, March 2006 (Word, 452 KB, outside source)

Title I, Part A Fiscal Issues, Non-Regulatory Guidance, February, 2008 (Word, 995 KB, outside source)

Federal Register, July 2, 2004 (Volume 69, Number 127)

Contact Information 

For more information about Title I, Part A schoolwide programs, please contact Anita Villarreal in the Division of Federal and State Education Policy at nclb@tea.texas.gov.

For more information about the TEA federal flexibility initiative, please contact Terry Reyes in the Office for Grants and Federal Fiscal Compliance at terry.reyes@tea.texas.gov.