ePlan Components--Budget

Technology plan components are provided as a resource to use while developing a district technology plan. The following instructions assist districts in completing the Budget component of the district’s ePlan in the Texas ePlan System. A carefully developed technology plan helps ensure that districts and charter schools secure the resources needed to make effective use of technology for teaching and learning. The budget must include estimated costs with available and potential funding sources for all areas addressed in the plan.

When preparing a budget, districts should ensure that the costs are appropriate and reasonable and that the budget provides for maintenance of the plan. Districts must provide the costs and funding sources for the following budget categories for each year of the plan:

  • Staff and professional development
  • Telecommunications and Internet access
  • Materials and supplies
  • Equipment
  • Maintenance
  • Miscellaneous expenses

Districts should also anticipate the following when preparing the budget:

 1.    Budget Crosscheck

The total amount of money allocated in the objectives for each Long-Range Technology (LRPT) category is listed in a table at the very bottom of the budget detail section and broken out by category. Directly above this table is the total amount of money included in the budget detail section. Those totals must match. A sample of the budget crosscheck follows.

Total Technology Expenditures (indicated about): $90,000.00 

The sum of the total amounts currently allocated in the objectives for this plan (shown below) must match the total technology expenditures included in the budget above. 

Total amounts currently allocated in the Objectives for this plan for

Percent of Total Budget

Teaching and Learning



Educator Preparation and Development



Leadership, Administration, and Instructional Support



Infrastructure for Technology






2.     Personnel Costs in the Technology Budget

Personnel costs create a true picture of what it costs to implement a technology plan, so it is important to consider and clearly define which personnel will be included.

Districts should include only personnel (and the percentage of their time) dedicated to implementing the technology plan, including the recommendations in the LRPT and the NCLB, Title II, Part D requirements.

While the classroom teacher and campus administrator play an integral role in implementing the technology plan, the technology budget is for personnel above the regularly budgeted staff—those with the specific job of implementing the technology plan. For example, a district may determine that a campus or district technology specialist spends 100% of her time (or a percentage of her time) dedicated to the implementation of the plan. The same rule applies for other positions such as professional development staff or a technology coordinator.

    3.     Funding Sources in the Technology Budget  

    Funding sources that must be incorporated in the technology budget include federal funds (if applicable), E-Rate, local funds, and all other funding used to implement the strategies of the plan. The U.S. Department of Education’s Office of Educational Technology provides information on using federal funds for technology implementation.

    4.     Recommended Budget Amount for Staff Development

    In the LRPT, the Educator Preparation and Development Recommendation 01 states, “Allocate at least 30 percent of technology budget for staff development.” This recommendation means that the district dedicates at least 30 percent of the overall technology budget to staff development. 

    While 30 percent is the ideal, it is a recommendation, not a requirement. Failure to dedicate at least 30 percent of the overall technology budget for staff development will not prevent a plan from being recommended for approval.