Data Validation Monitoring for Student Assessment Records


The Division of Program Monitoring and Interventions (PMI) implements the Data Validation Monitoring (DVM) System to monitor the accuracy of data submitted by school districts through the Public Education Information and Management System (PEIMS) and used in the state's accountability rating and performance-based monitoring (PBM) systems.  The PBM system relies on the evaluation of student performance and program effectiveness data at the state level based on established indicators. Data validation responsibilities within the PMI division include review and follow-up with districts or campuses that have been identified for potential data inaccuracies, data anomalies, or data irregularities.  


There are key differences between data validation indicators used as part of the PBM data validation system and the performance indicators used in the Performance-Based Monitoring Analysis System (PBMAS). A PBMAS performance indicator yields a definitive result (e.g., 85% of a district’s graduates completed the Recommended High School Program.). A data validation indictor typically suggests an anomaly that may require a local review to determine whether the anomalous data are accurate.  


Intervention Activities

Results on each data validation indicator, patterns across indicators, longitudinal performance patterns, and existing staging determinations across PBM program areas were examined to determine appropriate levels of required intervention. Indicators that can trigger a review or investigation based on potential data anomalies are listed in the Student Assessment Data Validation Manual.

District Leadership Team

The district leadership team is responsible for conducting intervention activities. Local education agencies (LEAs) identified for DVM-student assessment monitoring and interventions are required to participate in specific activities to collect and analyze data to determine why the LEA triggered an indicator; identify campuses that may have contributed to the LEA’s identification under the indicator; determine the frequency and source of any reporting errors; and evaluate the effectiveness of policies, procedures, and data tracking systems.

Intervention Guidance and Resources are available to assist LEAs in conducting the required activities.

Focused Data Analysis

LEAs staged 1, 2, 3, or 4 are required to conduct a data analysis of certain student assessment data validation indicators. The purpose of the Focused Data Analysis (FDA) (as applicable) is to work with stakeholders to gather, disaggregate, and review data to determine possible causes for anomalous student assessment data. Additionally, LEAs are required to complete a student-by-student review as applicable to the indicator(s) assigned a performance level.

Improvement Plan/Corrective Action Plan for DVM-Student Assessment Records

The LEA must develop and implement actions to address findings in a timely fashion and may use the Improvement Plan/Corrective Action Plan (CAP) specifically designed for DVM-student assessment records to document planned activities.

If noncompliance with data reporting or documentation requirements is identified, activities to address those findings must be included in the Improvement Plan/Corrective Action Plan (CAP). If the LEA determines that accurate data have been submitted and that systems have been implemented in compliance with state requirements, the LEA is not required to engage in improvement planning activities or develop an Improvement Plan/CAP.

On-site Review 

Additionally, a targeted on-site review by the TEA may be conducted or other local interventions or sanctions may be ordered to address data accuracy concerns related to documented substantial, ongoing, or imminent risks as reflected in LEA data and/or responses to interventions within the PBM system. The activities in this level of intervention may or may not be combined with other monitoring activities.  If data reporting concerns are verified, an LEA will be required to develop an improvement plan/CAP in response to both the visit and any other required data review activities.