FITNESSGRAM® Data Submission

Frequently Asked Questions 

The following information is provided to support the data submission process in FitnessGram®. Please note: If you are submitting data via the Physical Fitness Assessment Initiative (PFAI) system, you must have version 8.6 for software and 9.3 for web based. If your district is using version 10.0, you will not have to upload anything to the agency.

General Information

  1. What is the deadline for uploading FitnessGram® data to the Texas Education Agency (TEA)?
  2. What physical fitness tests are required?
  3. What do I do about students who were absent on the testing day?  

FITNESSGRAM® Questions

IMPORTANT: Make sure all test results have been entered before creating the export file for TEA.

  1. We are a new school and don't have the FitnessGram® software. Where can I get it?
  2. Do I need to have the web-based version of FitnessGram®?
  3. How and where do I update my FitnessGram® software?
  4. How do I get my PEIMS data into Excel so that I can save it as a .csv file and import it into FitnessGram®?
  5. How do I assign "unassigned" students and/or move or promote students?
  6. How many export files will there be for my district?
  7. I'm having issues with FitnessGram®. Who do I contact for support?  

Texas Education Agency Security Environment (TEASE) Access to Physical Fitness Assessment Initiative (PFAI)

  1. Do I need a Texas Education Agency Security Environment (TEASE) account?
  2. How do I apply for a TEASE account?
  3. I have applied for PFAI on TEASE. How long does the process take?
  4. I have a TEASE account. How do I get access to the PFAI application?
  5. I have a TEASE account. How do I reset my password?
  6. I've forgotten my user name. How do I retrieve it?  

PFAI Application: Data Upload

  1. How do I get access to the PFAI application?
  2. How do I upload the data file to TEA?
  3. My campus name does not match. How do I resolve this?
  4. I have an unassigned school. How do I resolve this?
  5. How do I resubmit my data to TEA?  

General Information

1. What is the deadline for submitting school data?

Fitness assessment data will be due by 5:00 pm on Friday, June 9, 2017.

2. What physical fitness tests are required?

All six of the tests are required: aerobic capacity, body composition, three on muscular strength and endurance, and flexibility tests.

3. What do I do about students who were absent on the testing day?

You should make every effort to have a make-up date.

FitnessGram®Questions

4. We are a new school and don't have the FitnessGram® software. Where can I get it?

If your district has a new school, contact US Games at 1-800-327-0484 (x2332) or email fitnessgram@usgames.com.

5. Do I need to have the web-based version of FitnessGram®?

FITNESSGRAM® 10, which is the web-based version, is available; however, districts are not required to purchase this software in order to upload data to TEA. If you are interested in purchasing the web-based software, contact 1-800-327-0484 (x2332) or email fitnessgram@usgames.com.

6. How and where do I update my FitnessGram® software?

For information about FitnessGram® 10 please visit the FitnessGram website.

7. How do I get my PEIMS data into Excel so that I can save it as a .csv file and import it into FitnessGram®?

To enter data using Excel:

  1. Open a new Excel workbook.
  2. Go to the tab marked Data.
  3. Select From Text.
  4. When the Import Text File window opens, browse to the file where you have saved the PEIMS text file, select it, and choose Import.
  5. The Text Import Wizard Box will open. On step one ensure that Delimited is selected then click on Next.
  6. Uncheck the Tab box in step two. Check the Comma box and then click on Next.
  7. Check General in step three then click on Finish.
  8. The Import Data box will appear. Check Existing worksheet. Ensure that the field says =$A$1 then click on OK. At this point, your Excel spreadsheet will be populated with your PEIMS data.
  9. Select Save As, name the file, and Save as type: select CSV (Comma delimited)(*.csv).

8. How do I assign "unassigned" students and/or move or promote students?

FitnessGram® users with the appropriate security level designation can promote students. School Administrator and District Administrator satisfy that designation. Detailed information can be found in the following tutorial: Promoting and Assigning Students to New Classes.

9. How many export files will there be for my district?

The version determines the number of export files available for your district.  The Stand-Alone and Small Network versions may have one or more export files. The District SQL Server version will only have one export file.

10. I'm having issues with FitnessGram®. Who do I contact for support?

For assistance, contact 1-800-416-5139 or email support@fitnessgram.net.

TEASE Access to PFAI

11. Do I need a TEASE account?

Yes. A TEASE account is required to access the PFAI application. See question 12 on how to apply for a TEASE account.

12. How do I apply for a TEASE account?

You can request a new TEASE User Account. Select Physical Fitness Assessment Initiative from the drop-down menu. The TEASE tutorial for applying for the PFAI application gives detailed instructions on requesting access.

13. I have applied for PFAI on TEASE. How long does the process take? 

Once you have completed the application, your district's superintendent or TEASE district submitter must approve your request before staff at TEA can make the final approval. Approvals are made daily at TEA.

14. I have a TEASE account. How do I get access to the PFAI application?

You will need to log into TEASE. Click on Add/Modify Application Access button, then request the Physical Fitness Assessment Initiative application from the drop-down menu. There are more details on page three of the TEASE tutorial for applying for the PFAI application.

15. I have a TEASE account. How do I reset my password?

Your user name or email address must be registered with the system to retrieve your password. Follow the instructions from the TEASE password recovery web site.

16. I've forgotten my user name. How do I retrieve it?

Send an email to TEA from the email account registered with TEASE requesting your user name.

PFAI Application: Data Upload

17. How do I get access to the PFAI application?

If you do not have a TEASE account, see question 12. If you have a TEASE account, see question 14.

18. How do I upload the data file to TEA?

Log into TEASE and select the PFAI Application. For a detailed explanation go to Step 5, page 31, of the Physical Fitness Assessment Initiative (PFAI) Application tutorial.

19. My campus name does not match. How do I resolve this?

There are detailed instructions on page 2 of the Trouble Shooting Guide.

20. I have an unassigned school. How do I resolve this?

When uploading data in the PFAI application, if any of your school names appear as Unassigned School on the campus match up page, you must go back into your FitnessGram® data and correct the issue. You may not continue uploading data if you have campuses that appear as "Unassigned". Instructions for changing an Unassigned School are available on the FitnessGram® Procedures Manual webpage.

21. How do I submit my data to TEA?

The Stand-Alone and Small Network versions can upload multiple files of the same campus; however, the District SQL Server version only allows one district file to be received by TEA. Therefore, it is important that all of your data is correct before uploading. If you absolutely need to re-upload your district file, contact Health and Safety. We can delete your data from the TEA database so you can resubmit.