Information for Organizations Selected for a Review

If the Federal Fiscal Monitoring Division selects your organization for review, you will be notified  in writing by mail and by email. The notification letter describes the review process and requests an initial set of documents you must submit to TEA. Staff will request additional financial records and supporting documents during the review period.

The objective of the review is to determine if you have complied with applicable federal statutes and regulations and with the terms and conditions of your grant agreement, including the uniform administrative requirements and cost principles for federal awards given in Title 2 of the Code of Federal Regulation (CFR). Below are links to additional resources you may find useful if your organization is selected for a review.

Resources

The New EDGAR

Financial Accounting and Reporting (FAR) Guide

Minimum Required Elements for General Ledgers and Payroll Journals

Sample general ledger (Word, 21KB). (TEA is providing this sample solely to demonstrate the use of the required account code structure. You should not interpret the items included as actual allowable costs under a federal grant.)

Sample payroll journals (TEA is providing these samples solely to demonstrate the use of the required account code structure. You should not interpret the items included as actual allowable costs under a federal grant.)

Using the FAR Coding System and Interpreting a General Ledger (PowerPoint, 190 KB)

Notice of Agency Policy

TEA conducts federal fiscal grant subrecipient monitoring and compliance reviews, and implements related enforcement actions, in accordance with its established policies and procedures. These policies and procedures incorporate best practices and standards that may be similar to common auditing standards, but the agency does not apply a specific set of external standards, such as the US Government Accountability Office’s Generally Accepted Government Auditing Standards (Yellow Book), nor is it required to do so.